--- description: Discover 5 free appointment scheduling tools to help UK SMEs organise their meetings and manage online bookings with clients. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: 5 free appointment booking software for UK SMEs --- # Top 5 free appointment booking software for UK SMEs Canonical: https://www.capterra.co.uk/blog/3008/top-free-appointment-booking-software Published on 04/08/2022 | Written by Eduardo Garcia. ![Top 5 free appointment booking software for UK SMEs](https://images.ctfassets.net/63bmaubptoky/T41Z5nFCTemQVRDX8-3GD6qPQwW14jphrILtpAq5OXc/a138d40b9e15c73b5dfe3eed17237d28/appointment-booking-software-UK-Capterra-Header.png) > Find the best selection of free appointment booking software available in the UK, based on the highest reviews on Capterra.co.uk.  ----- ## Article Content Find the best selection of free appointment booking software available in the UK, based on the highest reviews on Capterra.co.uk. In this article1. Calendly2. FareHarbor3. Setmore4. SimplyBook.me5. YouCanBook.meTime is precious, not just to businesses but also to clients. Companies can show they value their customers’ time by providing an online booking process that allows clients to select an appointment that best fits their own schedule . As well as enhancing customer engagement , appointment scheduling can help users personalise the customer journey. Businesses can also benefit from appointment booking software by streamlining processes to save time and resources.We’ve compiled a list of the best free appointment scheduling software for small businesses to help you organise your meetings. We have selected this software based on the availability of free versions, overall rating, and the number of reviews on Capterra.All these tools, presented in alphabetical order below, allow online booking and appointment reminders. These products also offer mobile access and automated scheduling. You can find the detailed methodology at the bottom of this page.What is appointment scheduling software?Appointment scheduling software allows businesses to streamline the process of booking, rescheduling, and cancelling appointments with attendees through a web interface. This software helps increase efficiency by automating recurring appointments and eliminating double-bookings. Users can visit the company website or any page that supports the booking software and pick an available date and time for their appointment.On the back end, employees enter the parameters that determine when clients can book certain services. They can also access individual and team schedules in real time, make any pertinent changes to the system from the scheduling interface and use reminder tools to help reduce no-shows. Top 5 Free Appointment Scheduling Software for UK SMEs1. Calendly Sharing a booking in Calendly’s appointment scheduling dashboard (source)Calendly is an appointment scheduling tool that allows businesses to book appointments by creating availability, sharing the booking link, and confirming the reservation.Calendly’s free version also delivers features that can help businesses develop an appointment scheduling plan. Users can create unlimited one-to-one events and meetings, customise booking links, automate event notifications, and integrate with various third-party meeting applications. An upgrade to the premium version provides more integrations with a variety of software.  Calendly 4.7 (4,084) Reviews View Profile reviews details features pros \& cons about reviews details This information was sourced from verified user reviews of Calendly 5 2,981 4 932 3 131 2 18 1 22 Ease of Use 4.7 Customer Service 4.4 Value for Money 4.5 Verified reviewers + "This is by far the easiest calendar manager app to import events and appointments from all the..." Read the full review Shirley Sole proprietor of freelancer business on multiple platforms in US features 8 of 9 This information was sourced from Calendly Client Database Automated Scheduling Recurring Appointments Reporting \& Statistics Online Payments Calendar Management Appointment Management Group Scheduling Mobile Access pros \& cons This information was sourced from verified user reviews of Calendly Pros: Calendly comes with plenty of options to customize an online calendar portal and syncs with our local calendars. Also good customer service Fast \& knowledgeable. Read more Cons: This makes it confusing for both myself and the person trying to schedule the meeting. Read more about This information was sourced from Calendly Who Uses Calendly? Calendly helps teams, SMBs, and solopreneurs in sales, services, finance, recruiting, \& more save time, drive ROI, and scale—with flexibility to... Read more Countries available Australia, Canada, France, Germany, Spain, United Kingdom, United States Languages English, French, German, Portuguese, Spanish Read more Share Share Additionally, premium features include metrics and analytics, live chat support, meeting polls, routing forms to screen out people before they make bookings, and automated workflows, among other attributes.Notable features:Mobile accessAutomated schedulingCalendar syncReporting and analyticsThird-party integrations Read More 2. FareHarbor  Calendar view of bookings in Fareharbor (source)FareHarbor is an appointment booking software that enables third-party operators and customers to book tours and activities online. Users can set up their online scheduling tools via FareHarbor’s dashboard, which aggregates booking tasks in one interface. The administrative dashboard manages agendas and contacts while providing reports on numerous metrics. The platform has built-in integrations with various third-party applications and is compatible with a range of customer relationship management systems (CRMs) and marketing tools. Fareharbor provides a suite of booking and scheduling features, along with an onboarding master to support and assist new users when setting up their accounts.  FareHarbor 4.7 (1,124) Reviews Visit Website reviews details features pros \& cons about reviews details This information was sourced from verified user reviews of FareHarbor 5 929 4 145 3 23 2 7 1 20 Ease of Use 4.6 Customer Service 4.8 Value for Money 4.6 Verified reviewers + "Overall, I really like Fareharbor - I like the way it looks when people book." Read the full review Emma Owner in UK features 9 of 10 This information was sourced from FareHarbor Payment Processing Package Creation Promotions Management Central Reservation System Website Management Itinerary Creation CRM GDS/OTA Integration Pricing Management Booking Management pros \& cons This information was sourced from verified user reviews of FareHarbor Pros: The dashboard is really intuitive and the team/ costumer support are really nice. The fact there are a lot of videos/ tutorials available. Read more Cons: Their fee is pretty steep in my opinion. It's charged to the customer booking, but I don't like the amount of the fee no matter who it is passed on to. Read more about This information was sourced from FareHarbor Who Uses FareHarbor? Tour operators, rental companies, boat tours, attractions, trains, ziplines, and farms. Read more Countries available Australia, Canada, Germany, Mexico, Netherlands, New Zealand, Spain, United Kingdom, United States Languages Czech, Danish, Dutch, English, Finnish, French, German, Irish, Italian, Norwegian , Portuguese, Spanish, Swedish and 3 others Read more Share Share Fareharbor is a freemium service that also includes a free demo. The software and marketing services are free for clients, who only have to pay the credit card rates and a fee per transaction. Further pricing information is available upon request. Notable features:Mobile accessAutomated schedulingCalendar syncTraining and customer supportReporting and analytics Visit Website 3. Setmore Setmore’s calendar for booking online appointments on desktop or mobile (source)Setmore’s appointment scheduling software allows users to customise their schedules and share the URL of their appointment pages within multiple applications. For example, users can create their own URL with their brand elements, create and send tailored text reminders, include QR codes, or structure their booking page with the features they want. The software comes with other features, such as calendar syncs, and integrates with over 40 apps and platforms. These integrations include mobile apps so that users can manage customer listings, booking, or calendar schedules on Android and iOS devices.  Setmore 4.6 (958) Reviews View Profile reviews details features pros \& cons about reviews details This information was sourced from verified user reviews of Setmore 5 691 4 216 3 37 2 3 1 11 Ease of Use 4.6 Customer Service 4.7 Value for Money 4.7 Verified reviewers + "Pretty basic install and setup. Needs some better security options. Doesn't integrate with web root..." Read the full review Keith Owner in US features 9 of 9 This information was sourced from Setmore Client Database Automated Scheduling Recurring Appointments Reporting \& Statistics Online Payments Calendar Management Appointment Management Group Scheduling Mobile Access pros \& cons This information was sourced from verified user reviews of Setmore Pros: The price is great and there is no fuss if you want to switch back to a free version. Read more Cons: There are limitations depending on your own personal requirements. We do have to do work arounds to get it to fit our needs and it can be disappointing and frustrating. Read more about This information was sourced from Setmore Who Uses Setmore? Built for businesses and organizations of all sizes, non-profits, and communities. Read more Countries available Australia, Brazil, Canada, Germany, India, Japan, Mexico, United Kingdom, United States Languages Arabic, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian , Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish and 10 others Read more Share Share Additionally, Setmore includes a staff login feature so that employees can set up their own accounts, create individual calendars, and manage multiple bookings simultaneously while also accepting online payments for appointments via their calendar or booking age too. Businesses can also use the software to collect and respond to reviews, feedback, recommendations, and testimonials from customers and display an aggregate of submitted ratings and reviews on their booking page. The free version allows up to four users and includes features such as unlimited appointments, email reminders, 24/7 support, and third-party integrations. The premium version includes more apps in its integration portfolio and additional third-party payment processing options. Notable features:Mobile accessAutomated schedulingCalendar syncThird-party integrationsOnline payments Read More 4. SimplyBook.me Dashboard for appointment scheduling calendar in SimplyBook.me (source)SimplyBook.me is an appointment scheduling platform that accepts bookings from multiple channels and allows businesses to customise their sites according to their brand requirements. Along with catering to UK SMEs, the software provides services in over thirty languages, as well as allowing integrations with multiple payment processing services and social media channels. In addition to leveraging calendar sync and automation tools, businesses using SimplyBook.me can access dashboards and reports to review metrics such as how many bookings have been cancelled, online reviews, and employee workload, along with other notifications and reminders.  SimplyBook.me 4.6 (1,282) Reviews View Profile reviews details features pros \& cons about reviews details This information was sourced from verified user reviews of SimplyBook.me 5 850 4 348 3 55 2 16 1 13 Ease of Use 4.3 Customer Service 4.5 Value for Money 4.5 Verified reviewers + "My overall experience with SimplyBook.me has been very positive. I was able to set up most of the..." Read the full review Eliška Production in Czechia features 8 of 9 This information was sourced from SimplyBook.me Billing \& Invoicing Reporting/Analytics Attendance Tracking Staff Management Point of Sale (POS) Booking Management Self Service Portal Student Management Online Payments pros \& cons This information was sourced from verified user reviews of SimplyBook.me Pros: Very easy to use tool to schedule and book appointments, I love how easily it integrates with google calendar. Read more Cons: Frustrating to not receive decent service when the app doesn't work properly. Read more about This information was sourced from SimplyBook.me Who Uses SimplyBook.me? SimplyBook.me suits all small and midsize companies accepting bookings, such as beauty salons, schools and consultants. The tool helps administrators... Read more Countries available Albania, American Samoa, Andorra, Anguilla, Antigua \& Barbuda, Argentina, Armenia, Aruba, Australia, Austria , Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Bermuda, Bhutan, Bolivia, Bosnia \& Herzegovina, Brazil, British Virgin Islands, Brunei, Bulgaria, Cambodia, Canada, Cayman Islands, Chile, China, Colombia, Cook Islands, Costa Rica, Croatia, Cuba, Curaçao, Cyprus, Czechia, Denmark, Dominica, Dominican Republic, Ecuador, El Salvador, Estonia, Falkland Islands, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Georgia, Germany, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guernsey, Guyana, Haiti, Honduras, Hong Kong SAR China, Hungary, Iceland, India, Indonesia, Iran, Iraq, Ireland, Isle of Man, Israel, Italy, Jamaica, Japan, Jersey, Jordan, Kazakhstan, Kiribati, Kuwait, Laos, Latvia, Lebanon, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Malaysia, Maldives, Malta, Marshall Islands, Martinique, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Montserrat, Myanmar (Burma), Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nicaragua, Norfolk Island, North Macedonia, Norway, Oman, Pakistan, Palestinian Territories, Panama, Paraguay, Peru, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Russia, San Marino, Saudi Arabia, Serbia, Singapore, Slovakia, Slovenia, South Korea, Spain, Sri Lanka, St Kitts \& Nevis, St Lucia, St Martin, St Pierre \& Miquelon, St Vincent \& the Grenadines, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Thailand, Timor-Leste, Trinidad \& Tobago, Turkmenistan, Turks \& Caicos Islands, Türkiye, US Virgin Islands, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vatican City, Venezuela, Vietnam, Yemen, Åland Islands and 153 others Languages Brazilian Portuguese, Chinese, Czech, Danish, Dutch, English, French, German, Japanese, Korean , Norwegian, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish, Ukrainian and 8 others Read more Share Share SimplyBook.me has four plans, starting with the free option and leading up to the premium plan, which includes a 14-day free trial. The free online booking system allows 50 bookings per month, while the paid versions offer more. Additional custom features offered include intake forms, accepted deposits, or vouchers and coupons, to name a few. The free version lets users choose one custom feature, while the basic, standard, and premium plans offer more.  Notable features:Mobile accessAutomated schedulingCalendar syncReporting and analyticsThird-party integrations Read More 5. YouCanBook.me Creating a business appointment in YouCanBook.me (source)YouCanBook.me is an online booking, scheduling, and appointment platform that helps plan out weekly activities. Users can create event reminders or recurring meetings while customising their notifications or managing their team assignments. YouCanBook.me comes with SMS and email notifications to inform attendees of booked appointments. Users can also receive forms and questions to verify their attendance. Additionally, the platform’s third-party integrations can help businesses streamline their calendar, among other activities.  YouCanBook.me 4.6 (352) Reviews View Profile reviews details features pros \& cons about reviews details This information was sourced from verified user reviews of YouCanBook.me 5 234 4 100 3 16 2 0 1 2 Ease of Use 4.5 Customer Service 4.5 Value for Money 4.5 Verified reviewers + "For out purposes, it is almost perfect." Read the full review Scott President/Owner in US features 6 of 10 This information was sourced from YouCanBook.me Recurring Appointments Payment Reminders SMS Messaging Self Service Portal Rescheduling Appointment Scheduling Customisable Templates Call Reminders Calendar Sync Two-Way Communication pros \& cons This information was sourced from verified user reviews of YouCanBook.me Pros: It's ease of use allowing prospects, clients and suppliers to make an appointment or book a service directly in our calendar, based on our real time availability. Read more Cons: My only complaint is that I do not see any options available to be able to send a "one-time only" generated scheduling link. Read more about This information was sourced from YouCanBook.me Who Uses YouCanBook.me? Designed for small business owners in the professional services sector who need to meet with clients. We love to work with coaches, advisors,... Read more Countries available Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua \& Barbuda, Argentina, Armenia , Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia \& Herzegovina, Botswana, Brazil, British Virgin Islands, Brunei, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Canada, Cape Verde, Cayman Islands, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo - Brazzaville, Congo - Kinshasa, Cook Islands, Costa Rica, Croatia, Cuba, Curaçao, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Falkland Islands, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Gabon, Gambia, Georgia, Germany, Ghana, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guernsey, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong SAR China, Hungary, Iceland, India, Indonesia, Iran, Iraq, Ireland, Isle of Man, Israel, Italy, Jamaica, Japan, Jersey, Jordan, Kazakhstan, Kenya, Kiribati, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Martinique, Mauritania, Mauritius, Mayotte, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Montserrat, Morocco, Mozambique, Myanmar (Burma), Namibia, Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nicaragua, Niger, Nigeria, Norfolk Island, North Macedonia, Northern Mariana Islands, Norway, Oman, Pakistan, Palau, Palestinian Territories, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Russia, Rwanda, Réunion, Samoa, San Marino, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, Spain, Sri Lanka, St Helena, St Kitts \& Nevis, St Lucia, St Martin, St Pierre \& Miquelon, St Vincent \& the Grenadines, Sudan, Suriname, Sweden, Switzerland, Syria, São Tomé \& Príncipe, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad \& Tobago, Tunisia, Turkmenistan, Turks \& Caicos Islands, Tuvalu, Türkiye, US Virgin Islands, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Vatican City, Venezuela, Vietnam, Wallis \& Futuna, Yemen, Zambia, Zimbabwe, Åland Islands and 219 others Languages English Read more Share Share The free version provides access to basic scheduling features and functionalities, one personalised booking page, and one linked calendar from your Google account. An upgrade to the premium package opens access to other features, such as password-protected booking pages, multiple bookings per time slot, and the ability to export data. Notable features:Mobile accessAutomated schedulingCalendar syncReporting and analyticsThird-party integrationsRead MoreKey considerations when choosing appointment scheduling softwareWhile each business has its own needs, there are key considerations to evaluate when choosing the right appointment scheduling software. Most appointment booking tools do more than just provide slots of available times for a meeting. Here are four other key features to consider: Flexibility and customisation: Can users cancel or reschedule appointments at any time and from any device, or are there any limitations if these actions need to be carried out?Centralised payments: Does your business need to accept payments at the time of booking? Can users centralise their payments and review metrics and analytics that deliver actionable insights?Calendar sync: Does the software allow you to sync your appointments with your preferred calendar to better manage your agenda? Third-party integrations: Do you need to integrate your booking system with the rest of your company’s tech stack?  Looking for appointment scheduling software? Check out our catalogue\! ## Disclaimer > Methodology  To be considered for this report, products had to:  Meet our definition for appointment management software: Appointment Scheduling software streamlines the process of scheduling clients, patients, and meetings. This type of software promotes efficiency by eliminating double-bookings and automating the scheduling of recurring appointments. It also allows employees to have real-time access to their and their colleagues’ schedules, make changes to the system straight from the scheduling interface, and provide clients with the most suitable appointment options. Appointment Scheduling software often includes reminder tools that help ensure timely attendance of scheduled meetings and appointments.Have the following core features: Appointment reminders, online bookingBe available in the UKOffer a free, stand-alone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time).Have a minimum of 50 reviews on Capterra.co.uk between 04/05/21 and 04/04/22 Have features that can be used by businesses in all sectorsScore an average rating of 4.5 or more stars on Capterra.co.uk ## About the author ### Eduardo Garcia Eduardo is a Content Analyst for the UK. Providing research and digital tech tips for SMBs. MA in Journalism and in Diplomatic Studies. Animal loving, sea revering, Mancunian. ## Related Software - [Calendly](https://www.capterra.co.uk/software/148036/calendly) — 4.7/5 (4084 reviews) - [FareHarbor](https://www.capterra.co.uk/software/135106/fareharbor) — 4.7/5 (1124 reviews) - [Setmore](https://www.capterra.co.uk/software/122035/setmore) — 4.6/5 (958 reviews) - [SimplyBook.me](https://www.capterra.co.uk/software/140086/simplybook-me) — 4.6/5 (1282 reviews) - [YouCanBook.me](https://www.capterra.co.uk/software/163194/youcanbookme) — 4.6/5 (352 reviews) ## Related Categories - [Resource Management Software](https://www.capterra.co.uk/directory/30859/resource-management/software) - [Task Management Software](https://www.capterra.co.uk/directory/10030/task-management/software) - [Ticketing Systems](https://www.capterra.co.uk/directory/30039/ticketing/software) - [Time Tracking Software](https://www.capterra.co.uk/directory/30612/time-tracking/software) - [Workflow Management Software](https://www.capterra.co.uk/directory/30091/workflow-management/software) ## Related Articles - [5 best document management software](https://www.capterra.co.uk/blog/2760/document-management-software-tool-list) - [Rapid application development: What it is and how to use it](https://www.capterra.co.uk/blog/2548/rapid-application-development) - [Online Teaching Software: A Guide To Tools And Best Practices](https://www.capterra.co.uk/blog/1409/online-teaching-guide-tools-software-best-practices) - [Top 5 Project Management Software for Small Businesses in the UK](https://www.capterra.co.uk/blog/868/top-5-project-management-software-for-small-businesses-in-the-uk) - [5 best UK-based task management software for SMEs](https://www.capterra.co.uk/blog/3013/best-uk-tools-for-task-management-software) ## Links - [View on Capterra](https://www.capterra.co.uk/blog/3008/top-free-appointment-booking-software) - [Blog](https://www.capterra.co.uk/blog) - [Home](https://www.capterra.co.uk/) ----- ## Structured Data