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Time Tracking Software

Time Tracking software automates the tracking of billable hours. Time Tracking solutions can be used by organizations in professional services industries to monitor projects on a task and overall basis as well as billing rates so that the appropriate amount may be invoiced. Time Tracking software is related to Professional Services Automation software, Project Management software, Time Clock software and Workforce Management software.

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Harvest time tracking makes it easy to capture time, gain insights from past projects, and get paid for your team’s work. Learn more about Harvest
Harvest makes it easy to track time, gain insights from past projects, and get paid for your work. Native apps and integrations with popular tools like Asana, Slack, Trello, and more allow Harvest to fit into your team’s workflow. A wide selection of visual reports keep projects running smoothly and your team supported. Turn your team’s tracked time and expenses into invoices and collect payment quickly with integrated online payments. Help your team spend time wisely with Harvest. Learn more about Harvest

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Trusted by teams of 2 to 20,000 to plan, track, and collaborate on work, Jira offers every team the top tools and practices for growth. Learn more about Jira
Jira is the #1 agile project management tool for all teams to plan, track, and manage any project. Customize workflows to your team’s processes, integrate with over 3,000 apps, automate any task or process with a few clicks, and get rid of mundane tasks with AI. As your single source of truth, Jira seamlessly connects teams that build software with those who launch and support it, so you never lose track of progress or context. And with a free edition, teams of up to ten users can leverage all the power of Jira at no cost, forever. Learn more about Jira

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Bring the award-winning BambooHR experience to time and project tracking for your employees. Learn more about BambooHR
Time Tracking brings the award-winning BambooHR experience to time entry, approvals and reporting, on the web and on the mobile app. It makes hours worked easy and accurate for employees to record, and simple and fast for their managers to review and approve. With features such as project tracking and geolocation, Time Tracking helps you maintain a productive and cost effective hourly workforce. Learn more about BambooHR

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Dayforce can help you rein in labour costs, proactively address unplanned overtime, and manage compliance – all while keeping your employees’ experience top of mind. Learn more about Dayforce HCM
Simplify time and attendance tracking with Dayforce. Our time and attendance system simplifies the time tracking experience for everyone, saving you time and your employees unnecessary steps. Survey employees at the clock to attest to meal breaks, shift changes or even handwashing so you have an accurate idea of when and where work time is spent. Learn more about Dayforce HCM

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
UKG Ready is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier. Learn more about UKG Ready
Designed for small businesses where everyone wears multiple hats, UKG Ready is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier. From HR and payroll to talent and time, we’re the partner in your corner rooting for your success and giving you the tools, support, and time needed to focus on growth and making a difference. Learn more about UKG Ready

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Kantata integrates time & expense tracking seamlessly, maximizing productivity in one platform purpose-built for professional services. Learn more about Kantata
The Kantata Professional Services Cloud is purpose-built to help organisations with 50 to 5000+ employees unify time tracking, resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle. Learn more about Kantata

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Ruddr is the Modern Professional Services Platform built for SMB to mid-market professional services organizations. Learn more about Ruddr
Ruddr is the simplest and most cost-effective Professional Services Automation product in the world. Ruddr is built for SMB to midmarket professional services organizations and we support over 150 worldwide currencies. Ruddr helps you manage clients, projects, budgets, tasks, resource allocations, time, expenses, utilization, invoices, revenue, and many vital Key Performance Indicators. Learn more about Ruddr

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Time tracking that is scalable to support the diverse needs of small, mid & large businesses with a globally distributed workforce. Learn more about Replicon
Replicon’s Time Tracking is a cloud-based, enterprise-grade solution that can track employee time across projects, tasks, presence and absence to facilitate client billing, project costing and compliant payroll processing. The scalable and configurable platform offers seamless integration with common business technology stacks such as ERP, CRM, Accounting and Payroll solutions. With AI-powered time capture, mobile apps and labor compliance as a service, Replicon makes time tracking hassle-free. Learn more about Replicon

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
With easy-to-use, smart timesheets, BigTime gives your entire team the tools they need to deliver billable work on time and on budget. Learn more about BigTime
BigTime is the leading time tracking and project oversight solution that protects your time like your wallet depends on it. Seriously, it takes fewer clicks to accomplish any task. Spend less time on data entry with easy-to-use, smart timesheets that autofill entries when possible. BigTime ensures projects are delivered on time and on budget. Firm operators can quickly gain visibility into their project status, staff utilization, and project billables. Learn more about BigTime

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
United Kingdom Local product
PM3time is time tracking and expense software that is used by private and public sector organisations primarily in the UK. Learn more about PM3time
PM3Time: Helping use Time Wisely PM3time is a simple but powerful time tracking system. Timesheet approvals can be via email with no need to log into the system. PM3time functionality includes:multiple rate cards, annual leave requests, utilisation targets and actuals, numerous reports that can be exported into a multiple of formats. PM3time also interfaces to the XERO accounting package. All data is stored in the UK. PM3 time s used by agencies, councils and IT departments. Learn more about PM3time

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
ActivTrak helps organizations make data-driven decisions that optimize workforce investments. Learn more about ActivTrak
ActivTrak’s workforce analytics help hybrid workplaces boost productivity and maximize results. The company’s scalable, cloud-native SaaS solution gives users visibility into people, processes and technology that mitigate risk and uncertainty. This includes ensuring workforce activity adheres to policies and expectations; improving team productivity and performance; and effectively allocating workforce investments. The solution boasts privacy-first analytics that exclude employees’ personal identifiable information and non-business activity from reporting. Based in Austin, Texas, ActivTrak is led by a team of software industry veterans. Learn more about ActivTrak

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Assess how much time your team is spending on each task and use these time records to create powerful reports and invoice your clients. Learn more about ActiveCollab
If you're tired of wasting your time on tracking time, ActiveCollab will help you make every hour count. Personal and Team Timesheets, simple Time Tracker on tasks and powerful Time Reports will help you precisely measure how much time your team is spending on their tasks and you'll enjoy a visual overview of every time record across all projects. Furthermore, you can assign hourly rates for all team members and job types and gain a good insight into the profitability of all your projects. Learn more about ActiveCollab

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Resource management for agencies, studios, & firms across industries to plan projects, schedule resources, and manage their team’s time Learn more about Float
Float is the resource management software that keeps teams of 5 to 500+ in sync. Schedule tasks quickly with a real-time view of availability, including time off and public holidays. See your team’s capacity and utilization at a glance to optimize assigned work. Connect with project management, calendar, and communication workflows via direct integrations. Keep project plans up to date with easy bulk edits. Scale up compliance with approval workflows and access permissions. Try for free (no credit card). Learn more about Float

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Time tracking to manage workforces efficiently with Synchroteam software. Create your free trial in <1 minute. Live support. Learn more about Synchroteam
Time tracking to manage workforces efficiently, simplify business processes and optimize costs with Synchroteam. Synchroteam features tracking, scheduling, dispatch, calendar, job management, reporting, CRM, Time Tracking, Invoicing and maps. Cloud-based SaaS with iOS and Android mobile apps. Integrates with Quickbooks and Zoho. Create your free trial in <1 min and get organized with our affordable, powerful and customizable field service solution. Live support. Learn more about Synchroteam

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Teamwork.com is the only platform built for scaling client work. The best balance of functionality, price, and ease of use. Learn more about Teamwork.com
Teamwork.com is the only platform with best-in-class client operations combined with easy-to-use project management that teams love. Deliver work on time and on budget, eliminate client chaos, and understand profitability all in one platform. Teamwork.com has more than 20,000 customers worldwide with a global team of over 350 employees. With Teamwork.com, you'll be able to track every detail, inspire team collaboration, and have full visibility into performance and profitability. Learn more about Teamwork.com

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Autonomous timekeeping for legal professionals. Your work is automatically captured and tagged in your private timeline. Learn more about WiseTime
Autonomous timekeeping for legal professionals, WiseTime is a seamless, automatic time tracking program that you will enjoy using! Every minute you work is captured in your private timeline and allocated to the correct client and case at the click of a button. No manual tracking. No start and stop. Magic Learn more about WiseTime

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
It is a time tracking solution that helps businesses manage invoicing, track activities, monitor productivity & generate timesheets. Learn more about TopTracker
It is a time tracking solution that helps businesses manage invoicing, track activities, monitor productivity & generate timesheets. Learn more about TopTracker

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Rippling Time & Attendance automates time and attendance tracking from check-in to paycheck. Learn more about Rippling
Rippling Time & Attendance allows employees to quickly clock in and out using a tablet kiosk, mobile app, or computer. Overtime, sick leave, meal breaks and other national, global and local labour laws are built into the product, making it easy to stay compliant. Rippling also ensures approved hours are accurately synced with payroll and accounting software and that admins can create custom pay types, job codes and overtime policies that fit each company’s exact needs. Learn more about Rippling

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Time tracking app with work schedules, screenshots capturing, activity tracking, Time Off calendar and accurate payroll. Learn more about TMetric
TMetric is a web and desktop app for time and activity tracking, attendance management, and effective workflow settings. Free Version Available. TMetric provides automatic time tracking, tasks and projects scope management, work schedules, and activity tracking. Track your billable hours through all workflows and then stores them for easy billing and payroll. TMetric Time off calendar displays upcoming, planned, and used time offs. TMetric integrates with 50+ services. Learn more about TMetric

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Schedule jobs, coordinate teams, track time and track projects, all in one place.
QuickBooks Time is a proud part of the QuickBooks family, seamlessly connecting with leading accounting tools like QuickBooks Online, ADP and more. Easily manage people, projects and payroll, all in one place Learn more about QuickBooks Time

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
ADP Workforce Now is a human capital management solution for companies with more than 50 employees.
The core capabilities of the solution are human resources management, payroll, benefits, talent management, compliance, time & labor management, analytics & benchmarking. The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs. Learn more about ADP Workforce Now

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Time tracking is simple and more intuitive with Clockify - app for tracking time, billable hours and reporting to improve productivity.
Clockify is a free time tracking app helping teams track work hours across projects. For unlimited users, projects and clients you can set hourly rates, allocate tasks based on employees’ availability, track billable or non-billable hours they spend on activities. Gathered data will help analyze employee performance and generate customized reports, or can be used for payroll and billing. Clockify works across devices and let you track time from anywhere - all data is synced online. Learn more about Clockify

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
Use monday.com's time-tracking feature to monitor how your team organizes their time and leverage your insights to manage priorities.
monday.com's easy-to-use time tracking tool works seamlessly on the open platform to help you make every minute count. Easily switch the timer on and off, or enter time spent manually to keep track of time anywhere, anytime with the company's mobile app. Know exactly how much time is spent on each task with flexible graphs and workflow analytics so you can prioritize effectively. Then export reports to Excel to share with clients and your entire team so everyone is always aligned. Learn more about monday.com

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
An easy invoicing and accounting solution starting at £4.40/mth (first 6 mths). Join 24 million people who've already used FreshBooks.
In FreshBooks, you can easily track the hours you've spent on a client or project. You'll be confident you and your team are always working on what matters most and billing for exactly what you're worth. Try it for free for 30 days, no credit card required. Learn more about FreshBooks

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management
ClickUp is the world's best time tracking tool that make it a must-have for any team wanting to track time spent on tasks from anywhere
Track time, create estimates, mark labels, add notes, view reports of your time, or import time tracked with powerful integrations that make ClickUp the #1 Time Tracking tool. Used by 800,000+ teams in companies like Airbnb, Google, & Uber, ClickUp brings all of your time management needs into a single app. Built for personal use and teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting a simple and robust time tracking app Learn more about ClickUp

Features

  • Billable & Non-Billable Hours
  • Project Time Tracking
  • Overtime Calculation
  • Employee Database
  • Employee Scheduling
  • Task Management

Time Tracking Software Buyers Guide

Time tracking software consists of applications used by HR managers, payroll staff, back-office workers, and the wider workforce to keep track of employees' time commitments, work hours, and activities. It enables personnel to report for duty, log in their hours, and request time off. It also allows their managers to automate many tasks, including scheduling, reporting, invoicing, and payroll management.

Time tracking applications often come with advanced tools like calendar integration, GPS mapping, RFID badge scanning, and NFC technology for clocking in with a smartphone. But at the core of all these tools, from the most complex to the most basic are powerful scheduling and work hour tracking capabilities.

With applications in several industries, these tools are simple by design and created so that the entire workforce, from the unskilled to senior management, can operate them. They usually grant workers access to their work logs on-site and off-site, from their work computers or mobile devices. People working in healthcare, manufacturing, and logistics must all be able to access and use these applications safely and efficiently, even without any advanced computer or programming skills.

These tools allow project leads and HR staff to schedule, track, and report worker activity. They can dispatch, assign, roster, and remunerate their personnel. Finally, they can invoice their clients, streamline cash flows, and monitor the flow of information and the quality of data being fed automatically to the accounting department. But aside from communicating with accounting software, time trackers can also link to Project Management applications, customer relationship management (CRM) tools, and workflow management software.

As their mainstay is work hour management, timesheet software share much of its functionality with Clocking Systems, Time and Expense Software, and Workforce Management Software tools. But they often share some of their capabilities with applications from a wide range of categories, including Task Management Software, Project Management Software, and Professional Services Automation Software. However, some tools offer full-fledged financial management support that rivals what products from the Billing and Invoicing Software category offer. Likewise, depending on the field of activity, they can be used alongside or even replace medical and Legal Billing Software.

Time tracking software tools vary widely in complexity, look, and serviceability. While some of these tools were created for specific verticals (e.g., healthcare, manufacturing, engineering, logistics), most are ready for use in virtually any work environment because they perform all of the following basics:

  • Clock workers on-site and remotely
  • Capture employee time on and off duty
  • Enable workers to request time off and paid leave with direct input from managers
  • Keep a record of user-specific hourly rates
  • Calculate client and project-specific billing rates
  • Automate quoting, billing, and invoicing with payroll software linkage
  • Enable project leads to schedule and allocate human resources

What is Time Tracking Software?

Time tracking software tools are web-based platforms with associated mobile apps designed to track the time employees spend on their tasks and projects, whether on or off-site. They can capture and match employee activities with project and client rates, informing attendance, performance, and completion reports. As they overlap with billing and invoicing software in their ability to issue quotes, calculate dues, and link with accounting applications to facilitate transactions and balance the books, they can be used in workforce and payroll management operations.

The user base for time tracking tools is wide and eclectic, as professionals from private and public sectors in every industry utilise these applications. This includes manufacturing workers across facilities in different geographical regions, with different pay rates, wage rules, and compliance restrictions. For them, time tracking software for businesses can help track overtime and absenteeism. In the logistics sector, these tools can help optimise scheduling, flag up timekeeping abuse, and ensure delivery timelines. In the healthcare sector, these tools can help combat time theft, reducing the risk of overpayment and boosting patient trust in the service.

However, workers in every field of activity can use these tools, developed to enable quick access and speedy processing for people of any skill set. They tend to come with web-based PC applications and mobile-ready iOS and Android apps that feature worker and manager portals with simple UI and convenient data entry options. They aim to automate work data entry and reporting, so they make ample use of tools like calendars, workflow diagrams, and analytics.

But depending on the application, they might also feature tools unique to specific industries. For instance, field workers benefit from built-in GPS mapping and geo-fencing features, which show every salesman or engineer's location in real-time, minimising the risk of double booking and logging their data automatically. Corporate users can avail themselves of in-built RFID badge scanning tools to clock in and out of work or confirm their attendance at meetings.

Likewise, with NFC technology for clocking in or accessing their office with a smartphone, workers can report their attendance while managers can more easily tackle absenteeism. In recent years, non-touch clocking solutions, including biometrics and facial recognition technology, have become popular with employers who want to provide enhanced hygienic protection to their workers.

For companies to use time timesheet software and add it to their existing software stack, they must be able to store, process, and share vast amounts of personal employee data. This can range from their worker profiles, employment contracts, and pay rates to their precise geographic location and banking details. While some can ensure that they fulfil basic safety, security, and internet connectivity requirements, others can't. Therefore, they rely on SaaS cloud service providers that can accommodate all these needs, regardless of company size, geographic location, and industry.

When they outsource the storage and transfer of time tracking data to cloud service providers, companies also benefit from a more scalable structure, with room to grow with their userbase and better access to their software from a host of devices. Alternatively, companies can opt for a hybrid infrastructure, with part of the data stored in the Cloud while more sensitive information stays on corporate servers.

What are the benefits of time tracking software?

The benefits of time tracking software for businesses are felt mainly by those managers who monitor employee activities and remunerations. HR staff, team leads, payroll managers, and back-office workers carry out many routine time-intensive tasks. These include scheduling, checking late clock-ins and no-shows, manually approving time-off requests, managing timesheets, drafting rosters for every project and client, coordinating out-of-office employees, managing shift swaps, and drafting rules to boost schedule adherence. As it can automate all these tasks, the benefits of time tracking software include:

  • Effective tracking for distributed teams: With businesses relying more and more on freelance and remote workers, they face a series of challenges in tracking worker activity and time. The sheer amount of work involved in checking virtual employee punches and adding up the work hours for every employee or contractor with a flexible schedule makes manual time tracking impossible. But by using time tracking software to collate and organise all that data, with attendance, work time, and pay rates in plain sight on a single dashboard, leaders can more easily gauge performance, anticipate completion, and facilitate timely payment for every worker. The tool could collate the data, generate reports, provide forecasts, and point to trends in employee performance, arming managers with the information they need for their personnel assessments, job promotions, and contract terminations.

  • Payroll management and linkage: Payroll processes are time-consuming and manual data entries are prone to errors. Rather than collecting and inputting timesheets, pay rates, leave records, and overtime information for every worker on a monthly, bi-weekly, or weekly basis, payroll managers could entrust a time tracking tool to carry out these tasks automatically, in real time, and with no human involvement. They can set up the software to pay rates across the workforce, client database, project list, and branch location so that there's no risk of under or overpayment. Aside from differential wages, the application may also support applying various incentives, benefits, or sanctions. As some tools feature built-in screen capture and geofencing tools, managers can rest assured that they don't bill their customers for non-work activities.

  • Cash flow streamlining: HR managers and project leads often have little experience in bookkeeping and payment processing. Yet, the speed with which they process timesheets and complete their projects directly affects how quickly the company can bill its customers. As time tracking tools handle quoting, billing, and invoicing tasks on their behalf in real time, they expedite payment and help swell the company's coffers. With better cash inflow- companies can boost their credit ratings, finance investment projects, and speed up growth.

  • Centralised management: The larger the company, the harder it is to keep track of human resources. A time tracking tool can help manage employee records, online profiles, contractual terms, and performance logs. It can store and make this data available as a continuously updated, single source of truth across the organisation's branches and locations.

What are the features of time tracking software?

When it comes to the many features of time tracking software tools, it's not their complexity or variety that determines how good a fit they are for a business. Alternatively, it's their unique selling point. Fancy features like RFID scanning, geo-fencing, NFC clocking, and facial recognition may impress at first, however, it's often the basic ones that make all the difference to organisations that value substance over form. Companies can expect to find these basic features in their time tracking software applications:

  • Billable / non-billable hours: Track and differentiate between billable and non-billable hours for every project. Instead of estimating billable project hours based on clock-in times and risk losing face, project leads can rely on time tracking tools. They subtract non-billable hours automatically based on employee logs or screen captures, relay this information to managers, and forward it through the invoicing process.

  • Online time tracking: Capture and generate employee and task time data for access via desktop and mobile applications connected to the Internet. It would be remiss of today's employers not to provide clock-in options for workers who prefer to use mobile apps only or different online time tracking tools. As they switch from one device to another to access their existing CRM, sales, or reporting applications, they should also be able to make their device usage count for payroll purposes.

  • Offline time capture: Capturing and tracking employee hours and tasks now and in the future. Mobile workers may experience internet outages, software failures, and hardware problems but continue working. A tool that only tracks online usage may disregard these contributions. But one that monitors time and tasks for the entire workforce, with a combination of real-time and after-the-fact punches, would make a fairer assessment of activity and performance levels. Offline synchronisation would also enable project managers to view accurate billable hour reports and generate invoices correctly.

  • Employee database: Store contact details, contracts, certificates, pay rates, negotiation results, criminal records, and other personal information safely. There are countless rules companies in the UK should follow relating to employee records. Firstly, staff records should not be kept longer than necessary, and it's the employer's responsibility to dispose of them after letting go of their employees. Secondly, as mentioned on the UK Government's Data Protection and Your Business help page, only relevant business stakeholders should be allowed access to these records. But most importantly, the employees must be allowed to view their company records whenever they request them.

  • PTO, tip, and overtime calculation: Record and manage paid time off and overtime for employees. Payroll managers are tasked with calculating every employee's paid time off and overtime, allocating the appropriate remuneration at the end of each pay cycle. In large companies with many full-time, part-time, and flexible workers across regions with different pay rates, PTO agreements, and national holidays can be taxing work. Time recording software makes timekeeping easier, especially as some come with GPS location stamps, geo-fencing, production unit tracking, smart clocks, automatic tip pools, and support for on-demand pay.

Capterra's software directory features a host of tools with these features and many more. Readers are encouraged to browse the directory for featured time tracking software tools, scrolling through these examples to find that perfect application that ticks all the boxes. With several filters to narrow down the list to specific features and highlights, there's bound to be a good match for every type of business, user, and preference.

What should be considered when purchasing time tracking software?

When purchasing time tracking software, HR managers and other leaders should factor in a series of challenges. These tools help streamline back-office operations and directly affect company cash flow, but they can also affect workers' engagement with the company and their trust in the business. For instance, companies with a diverse workforce may need to prioritise multilingual tools. Here are a few questions managers could ask before deciding on a time tracking software application:

  • Is there mobile access? Mobile access is the sine qua non of remote workforces. As they need access to their dashboards and company data at various times and locations throughout the day and night, developers and employers should be able to offer a mobile-ready app as soon as they onboard an employee. This is especially important for field staff like engineers, salespeople, and home visiting opticians, who may prefer to have their GPS data logged in automatically rather than manually entering data into a terminal or a personal device while on the job.

  • Is the software legally compliant? Regardless of deployment options, all-time tracking software tools must comply with laws and regulations. Whether a company uses an on-premises, cloud-based, or hybrid structure for their time tracking operations, they are subject to the General Data Protection Regulation (GDPR), the National Minimum Wage Act of 1988, labour laws, and other rules which regulate employment and trade union rights. Time tracking tools must be able to log overtime, days off, and other payroll data in line with these requirements.

  • Is Helpdesk support included? HR managers can have hundreds or thousands of employees from various levels of hierarchy and multiple branches under their care and guidance. A good time tracking tool should accommodate a diverse workforce and complex wage differentials. Anything the software tool may lack in terms of clarity should be covered by a helpdesk available around the clock to deal with queries on behalf of employees and managers across regions and time zones.

The most relevant time tracking software trends reflect a rise in demand for this type of software. It should come as no surprise since, according to Market Research Future, the global market for time tracking software is expected to grow in value or CAGR by 24% in the next ten years to 2030. Embraced by employees and employers alike, this type of software is bound to expand in usage globally and bring a whole new set of challenges with it. For forward-thinking companies and HR departments, there's a growing need to watch out for these time tracking software trends:

  • Artificial Intelligence (AI) is gaining traction: The demand for fast and reliable work-capturing tools is fuelling a rise in the use of AI in the development of timesheet software. While robots and machine learning may help organisations automate their reporting and analytical operations, these tools may be unable to capture the value of a worker's time, especially in fields of practice where soft skills make the difference between good and bad employees. For instance, in a healthcare setting, AI algorithms may deem a nurse to have spent a needless amount of time comforting a patient when, in fact, their activity ensures that the patient is ready and willing to undergo surgery. Likewise, an AI tool might wrongly flag up an instance of buddy punching when a warehouse worker fills in for an injured colleague. As the AI tool is only as good at its programming, it remains to be seen if this technology can automate every aspect of time tracking in every industry.

  • Biometrics and face recognition usage are on the rise: There is a growing need to be able to check worker identity in environments open to mobile and distributed workforces. Face and fingerprint recognition software is a game-changer because it can help minimise the risk of buddy punching and inflated attendance reports. However, there are privacy concerns to be addressed before employers roll out such tools on a mass scale. The storage and sharing of personal data is a matter of increasing public scrutiny and a topic of emerging security laws. While surveillance may not be an issue in certain parts of the world, companies must be open to the possibility that the rules will tighten for employers, especially as these tools are biased against certain cohorts.

  • Widespread chatbot usage is the next big thing: Whatever the software application, chatbots are becoming part of the user experience. Sometimes recording software developers have started toying with the introduction of chatbots in their software. They aim to interact with employees in real-time to ascertain that they are at work and report to managers what their current tasks are. The bots might also fill in timesheets by themselves in real-time, which would do away with the need to track individual employees regularly. But as with all other machine learning tools, chatbots are only as good as their programming. Only time will tell how their coding advances might impact workers and their managers.