Capterra offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links.
Learn more
Our commitment
Independent research methodology
Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. Learn more
How Capterra verifies reviews
Capterra carefully verified over 2.5 million+ reviews to bring you authentic software and services experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. Learn more
How Capterra ensures transparency
Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software and service providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. Learn more
ProWorkflow
ProWorkflow Overview:
What is ProWorkflow?
ProWorkflow Nexus is the next evolution in project management, it is built for teams that demand visibility, flexibility, and control. From task assignment to time tracking to profitability, Nexus connects people, processes, and priorities in one intelligent workspace. Whether you're managing client deliverables or project goals, adapt Nexus to your workflow with customizable templates, real-time collaboration tools, profitability tracking, and custom reporting.
Empower your team to deliver better, faster, and with fewer roadblocks.
Who Uses ProWorkflow?
Ideal for professional services, creative agencies, construction, engineering, and teams needing robust project tracking, resource management, and seamless collaboration in a centralized workspace.
Where can ProWorkflow be deployed?
Cloud-based
On-premise
View 6 more
Overall rating
See all reviews
Based on 249 reviews
Reviews sentiment
Positive
92%
Neutral
7%
Negative
1%
Starting Price
US$20.00
Per User, Per Month
Free trial
About the vendor
- ProActive Software
- Located in Hamilton, New Zealand
- Founded in 2002
ProWorkflow support
- Phone Support
- 24/7 (Live rep)
- Chat
Countries available
Show more details
Albania, Andorra, Argentina, Australia, Austria
Countries available
Countries where the product is available. Note: Customer support may not be accessible in that country.
- Albania
- Andorra
- Argentina
- Australia
- Austria
- Belarus
- Belgium
- Bosnia & Herzegovina
- Brazil
- Bulgaria
- Canada
- China
- Croatia
- Cyprus
- Czechia
- Denmark
- Estonia
- Faroe Islands
- Finland
- France
- Germany
- Gibraltar
- Greece
- Greenland
- Guernsey
- Hong Kong SAR China
- Hungary
- Iceland
- India
- Indonesia
- Ireland
- Isle of Man
- Italy
- Japan
- Jersey
- Jordan
- Latvia
- Liechtenstein
- Lithuania
- Luxembourg
- Malaysia
- Malta
- Mexico
- Moldova
- Monaco
- Montenegro
- Netherlands
- New Zealand
- North Macedonia
- Norway
- Philippines
- Poland
- Portugal
- Qatar
- Romania
- Russia
- San Marino
- Saudi Arabia
- Serbia
- Singapore
- Slovakia
- Slovenia
- South Africa
- Spain
- Sri Lanka
- Sweden
- Switzerland
- Taiwan
- Thailand
- Türkiye
- Ukraine
- United Arab Emirates
- United Kingdom
- United States
- Vatican City
- Åland Islands
Languages
Show more details
English
Features of ProWorkflow
Other great alternatives to ProWorkflow
Show more details
Top rated features
Project Management
Project Planning/Scheduling
Top rated features
Due Date Tracking
Order Fulfillment
Top rated features
Employee Time Tracking
Mobile Access
Top rated features
Multiple Projects
Task Management
Top rated features
Commenting/Notes
Project Planning/Scheduling
Top rated features
Task Editing
Task Scheduling
Top rated features
Task Editing
Task Scheduling
Top rated features
Multiple Projects
Project Planning/Scheduling
Top rated features
Task Editing
Task Scheduling
Capterra verified reviews for ProWorkflow
Translation Disclaimer
This service may contain translations provided by google. Google disclaims all warranties related to the translations, express or implied, including any warranties of accuracy, reliability, and any implied warranties of merchantability, fitness for a particular purpose and noninfringement. Gartner's use of this provider is for operational purposes and does not constitute an endorsement of its products or services.
Overall rating
Based on 249 reviews
Write a Review!
Filter reviews (249)
Filter reviews (249)
Filter reviews (249)
Sort by
Joe
Director in Australia
Environmental Services, 2–10 Employees
Used the Software for: 2+ years
Source: SoftwareAdvice
"No good for fixed fee projects"
9 June 2024
We gradually built a series of Excel project management tools to fill the gaps in this software's offering, covering things like weekly staff planning, project performance assessments, and calculating the value of work in progress. ProWorkflow didn't seem particularly interested in our difficulties. They are time-and-expense focussed only. They didn't inquire why we left them after many years.
Pros:
It's pretty good for timesheets, and the price is good.
Cons:
If your projects mostly have fixed fees and payments linked to milestones, don't pick this software. It's geared for time and expense payments only.
Reviewer Source
Show more details
ProActive Software Response
14 October 2025
Hey there Joe, Our new product allows for much for flexibility with regards to milestones and cost tracking. We allow for a brand new item type called milestones which can have specific costs associated. This can also help you ascertain profitability! Let us know if you'd like to explore this further!
Danny
Interactive Designer in US
Computer Software, 11–50 Employees
Used the Software for: 2+ years
"Nice project management tool"
5 November 2024
Pros:
ProWorkflow allows my team, and cross-department teams, to collectively manage projects and keep track of time spent and various details and assets.
Cons:
The communications and alerts are sometimes not incredibly intuitive. It's not a huge problem, but could benefit from slightly different styling or functionality.
Reviewer Source
Show more details
ProActive Software Response
14 October 2025
Hey there Danny, We've made some improvements to our Notifications and Messages in our new Nexus product. Check out Nexus and let us know what you think!
CHUCK
CREATIVE DIRECTOR in Canada
Design, 2–10 Employees
Used the Software for: 2+ years
"SOME FEATURES THAT ARE CRITICAL"
9 February 2021
Good. It is not perfect and has gone through growing pains, but is stable and generally usable.
Pros:
THE VISUAL TIME SHEET VIEW OF THE DAY IS CRITICAL FOR TIME TRACKING AND MANAGEMENT.
Cons:
I wish the gant chart system was usable and able to export to share.
Reviewer Source
Show more details
Michelle
Business Manager in US
Mechanical or Industrial Engineering, 2–10 Employees
Used the Software for: 2+ years
"Great Software"
9 February 2021
We have had very little issues with this software, and when we do the software company is on it to get it fixed. This software has met ALL our needs thus far.
Pros:
This software does so much more than people realize, it is great for the entire company to use for reports, time management, billing, employee tracking.
Cons:
It is sometimes difficult to reach someone for support, since this company is based in another country
Reviewer Source
Show more details
Todd
Director in Australia
Verified LinkedIn User
Graphic Design, 11–50 Employees
Used the Software for: 2+ years
"Does what it says on the packet - and does it well."
10 February 2021
We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and still continue to find ways that OPWF comes out on top.
Pros:
We have used Proworkflow for around 10 years and heavily use it for time tracking, resource scheduling, budget management and cost tracking. We run a marketing agency with a team of 13 people and all users rely on PWF for daily management of their billable. The reporting features are strong and customisable. The interface continues to improve and periodic upgrades that always seem o add another level of improvement and usability.
Cons:
We have seen other more feature rich software options on the market that would improve our client collaboration.
Reviewer Source
Show more details