What is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

Where can Notion be deployed?

Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)

About the vendor

  • Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion pricing

Starting Price:

US$4.00/month
  • Yes, has free trial
  • Yes, has free version

Notion has a free version and offers a free trial. Notion paid version starts at US$4.00/month.

Pricing plans get a free trial

About the vendor

  • Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion videos and images

Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes
View 6 more
Notion video
Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes

Features of Notion

  • Access Controls/Permissions
  • Activity/News Feed
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloguing/Categorisation
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Create Subtasks
  • Customisable Templates
  • Dashboard
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Management
  • Document Storage
  • Drag & Drop
  • File Sharing
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management
  • Import Tasks
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Notes Management
  • Portfolio Management
  • Prioritisation
  • Progress Tracking
  • Project Planning/Scheduling
  • Real Time Editing
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Search/Filter
  • Self Service Portal
  • Status Tracking
  • Tagging
  • Task Editing/Updating
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Version Control
  • Visualisation
  • Workflow Configuration
  • Workflow Management

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Wrike is an enterprise project management software with templates, time tracking, Gantt charts, Kanban boards, reports, and more. Learn more about Wrike
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With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth. Learn more about Jira

Reviews of Notion

Average score

Overall
4.8
Ease of Use
4.3
Customer Service
4.6
Features
4.6
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Greg G.
Greg G.
Operations Fellow in US
Verified LinkedIn User
Higher Education, 1,001-5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Notion can eat Google Docs for breakfast

5 2 months ago New

Pros:

Notion is, in my opinion, the pinnacle of document creation. It offers a loose structure that provides an opinion of how things can work, but is overwhelmingly flexible in what users can do. Never before have I so quickly been able to - create docs - integrate them with dates - add external media

Cons:

Notion's pricing structure is fair, but it's hard to beat free! Google Docs is only surviving, imo, because so many companies already pay for GSuite.

Alternatives Considered: Microsoft OneNote, Jira, Google Docs and Asana

Reasons for Switching to Notion: Notion is simple to use, beautiful, and flexible.

Anja J.
Advisor in UK
Retail, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

Best Multi-Function Platform

5 3 weeks ago New

Comments: Notion allows me to manage my entire life, whether it comes to school/work, finances, or private life. I cannot name one platform that does what Notion does any better or to the same extent and I do not see myself departing from this platform any time soon - it is so versatile, so even when my life goes through drastic changes, I am able to adjust the way I use Notion to fit my needs.

Pros:

I use Notion mostly for taking notes - separate pages, toggles, to-do-lists, and tables make note taking so easy! I admire how customisable every page is and the many block options I have to make my experience personal and unique. Notion also allows me to make really effective to-do-lists and manage my tasks and projects because of this range of options. I find it particularly helpful that I can embed and link other pages, websites, and documents - it allows me to keep everything in one place.

Cons:

On occasion, Notion has not recognised that I have been online even when I have a stable wifi connection. This applies specifically to eduroam connections. Other than that, I cannot point out any other problems or negatives about this platform.

Jennifer G.
Project Manager in US
Nonprofit Organization Management, 11-50 Employees
Used the Software for: 1-5 months
Reviewer Source

Customizable but complicated as a new user

3 last month New

Pros:

There are a lot of different features and functionality. It is extremely customizable.

Cons:

Do not attempt to utilize without going through some tutorials and knowing what you need. Not for beginner project management system users.

Ed S.
CVO in US
Marketing & Advertising, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

Best tool I use on a daily basis to ideate and take notes

5 3 weeks ago New

Comments: The best app I use on a daily basis and couldn't live with out it

Pros:

The ability to ideate in the moment and document my thoughts and ideas in real-time through typing and dictation is amazing and being able to link to other pages and podcasts and videos as well as upload images and access an image library, just to mention a small number of the amazing features of this app that I use on a daily basis

Cons:

At this point I don't have the ability to search words in my uploaded handwritten paper notes

Alternatives Considered: Google Keep and Evernote Teams

Reasons for Choosing Notion: Evernote was not developing their features as quickly as Notion and Notion offered features and functionality that Evernote didn't have at the time

Switched From: Evernote Teams

Reasons for Switching to Notion: More features and functionality

Jennifer Y.
Jennifer Y.
Independent Life Insurance Agent in US
Verified LinkedIn User
Insurance, Self Employed
Used the Software for: 1+ year
Reviewer Source

I Run My Life with Notion

5 2 months ago New

Comments: I absolutely love Notion. Since the first day I discovered it, it has been in integral part of my business and personal functions. There isn't anything I haven't been able to use Notion for, so far.

Pros:

I use Notion as my Life Dashboard. It is the first thing I open in the morning, and it is open for the rest of the day. I use it for everything from trip planning to client records. I track my budget, my health, my tasks...everything.

Cons:

It took me a while to get a grasp on linking databases and I do wish it was a little more "user friendly" and intuitive...but there are tutorials and plenty of templates and examples.

Alternatives Considered: Trello

Reasons for Choosing Notion: I still like Trello but Notion has so many more functions and options for integrations.

Switched From: Trello

Reasons for Switching to Notion: Again, Notion just offers so much, I have yet to find anything that compares.