What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

Where can Notion be deployed?

Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)

About the vendor

  • by Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, Korean

Notion pricing

Starting Price:

US$5.00/month
  • Yes, has free trial
  • Yes, has free version

Notion has a free version and offers a free trial. Notion paid version starts at US$5.00/month.

Pricing plans get a free trial

About the vendor

  • by Notion Labs
  • Located in San Francisco, US
  • Founded in 2013
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, Korean

Notion videos and images

Notion video
Notion Software - Company Wiki - thumbnail
Notion Software - Product Roadmap - thumbnail
Notion Software - Personal Tasks - thumbnail
Notion Software - Content Calendar - thumbnail
Notion Software - Meeting Notes - thumbnail

Features of Notion

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Customisable Branding
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • File Sharing
  • File Transfer
  • Live Chat
  • Mobile Access
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • SSL Security
  • Screen Sharing
  • Secure Data Storage
  • Single Sign On
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • To-Do List
  • Version Control
  • Video Conferencing
  • Workflow Management

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  • Active Directory Integration
  • Activity Dashboard
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  • Activity/News Feed
  • Alerts/Notifications
  • Approval Process Control
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Customisable Branding
  • Customisable Forms
  • Customisable Templates
  • Customizable Fields
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • Employee Database
  • Employee Directory
  • Employee Onboarding
  • Employee Portal
  • Feedback Management
  • File Management
  • File Sharing
  • Forms Management
  • Forum / Discussion Board
  • Knowledge Management
  • Live Chat
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Role-Based Permissions
  • Search/Filter
  • Single Sign On
  • Surveys & Feedback
  • Tagging
  • Task Management
  • Third Party Integrations
  • Version Control
  • Workflow Management

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  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Content Management
  • Customisable Branding
  • Customisable Templates
  • Data Import/Export
  • Digital Signature
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Forms Management
  • Full Text Search
  • Offline Access
  • Optical Character Recognition
  • Projections
  • Reporting & Statistics
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Tagging
  • Task Management
  • Template Management
  • Third Party Integrations
  • Version Control
  • Workflow Management

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  • Cataloguing/Categorisation
  • Categorisation/Grouping
  • Chat/Messaging
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  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Content Library
  • Content Management
  • Customisable Branding
  • Customisable Forms
  • Customisable Reports
  • Customisable Templates
  • Customizable Fields
  • Data Import/Export
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  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • Full Text Search
  • Gamification
  • Knowledge Base Management
  • Live Chat
  • Multi-Language
  • Online Forums
  • Projections
  • Real Time Notifications
  • Reporting & Statistics
  • SSL Security
  • Self Service Portal
  • Self-Learning
  • Single Sign On
  • Social Media Integration
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  • Tagging
  • Text Editing
  • Third Party Integrations
  • Widgets
  • Workflow Management

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  • Content Scan
  • Dashboard
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  • Document Classification
  • Document Storage
  • Drag & Drop
  • File Sharing
  • Full Text Search
  • Handwriting Recognition
  • Meeting Notes
  • Multi-Device Support
  • Notes Management
  • Offline Access
  • Reminders
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  • Search/Filter
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  • Customizable Fields
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  • Deadline Management
  • Drag & Drop
  • File Management
  • Gantt/Timeline View
  • Guest Access
  • Idea Management
  • Ideation
  • Milestone Tracking
  • Multiple Projects
  • Planning Tools
  • Prioritisation
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  • Project Templates
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  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Analytics
  • Requirements Management
  • Resource Management
  • Single Sign On
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
  • Timeline Management
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  • Commenting/Notes
  • Cost-to-Completion Tracking
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  • Document Management
  • Document Storage
  • Drag & Drop
  • File Sharing
  • Gantt/Timeline View
  • Idea Management
  • Issue Management
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Portfolio Management
  • Prioritisation
  • Progress Tracking
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
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  • Project Workflow
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  • Commenting/Notes
  • Customisable Reports
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  • Data Import/Export
  • Deadline Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Management
  • File Management
  • Gantt/Timeline View
  • Kanban Board
  • Multiple Projects
  • Planning Tools
  • Prioritisation
  • Progress Tracking
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  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
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  • Reporting & Statistics
  • Resource Management
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
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  • Traditional Methodologies
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  • Workflow Management

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  • Commenting/Notes
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  • Customisable Reports
  • Customisable Templates
  • Deadline Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • Gantt/Timeline View
  • Issue Tracking
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Prioritisation
  • Progress Tracking
  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Projections
  • Real-time Updates
  • Reminders
  • Reporting & Statistics
  • Resource Management
  • Role-Based Permissions
  • Status Tracking
  • Tagging
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Clock
  • Workflow Management

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  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Customisable Branding
  • Customisable Templates
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Employee Activity Monitoring
  • File Management
  • File Transfer
  • Live Chat
  • Meeting Management
  • Monitoring
  • Prioritisation
  • Progress Tracking
  • Project Time Tracking
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real-time Updates
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  • Commenting/Notes
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  • Customisable Templates
  • Dashboard
  • Dashboard Creation
  • Data Import/Export
  • Data Visualisation
  • Document Management
  • Drag & Drop
  • Financial Analysis
  • Forecasting
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Idea Management
  • KPI Monitoring
  • Milestone Tracking
  • Modeling & Simulation
  • Performance Management
  • Performance Metrics
  • Planning Tools
  • Prioritisation
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Project Planning
  • Projections
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Roadmapping
  • Sales Forecasting
  • Scenario Planning
  • Scorecards
  • Single Sign On
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  • Strategic Planning
  • Task Management
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  • Template Management
  • Third Party Integrations
  • Visual Analytics
  • Workflow Management

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  • Create Subtasks
  • Deadline Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • Email-to-Task Conversion
  • File Management
  • Gamification
  • Gantt/Timeline View
  • Import Tasks
  • Mobile Access
  • Parent Task
  • Percent-Complete Tracking
  • Prioritisation
  • Progress Tracking
  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Reporting & Statistics
  • Reporting/Analytics
  • Search/Filter
  • Spreadsheet View
  • Status Tracking
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time Tracking
  • To-Do List
  • Workflow Management

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  • Calendar Management
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Tracking
  • Configurable Workflow
  • Customisable Dashboard
  • Customisable Forms
  • Customisable Reports
  • Customisable Templates
  • Customizable Fields
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • Forms Management
  • Graphical Workflow Editor
  • Mobile Access
  • Monitoring
  • No-Code
  • Progress Tracking
  • Project Time Tracking
  • Project Workflow
  • Projections
  • Real Time Data
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  • Real Time Reporting
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Analytics
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  • Rules-Based Workflow
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Reviews of Notion

Read all 462 reviews

Average score

Overall
4.8
Ease of Use
4.4
Customer Service
4.6
Features
4.6
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Muhammed anshad K.
Muhammed anshad K.
Planning Engineer in Saudi Arabia
Verified LinkedIn User
Construction, 51-200 Employees
Used the Software for: 6-12 months
Reviewer Source

I Use Notion to Manage My Second Brain, It's an App with Most Clean & Consistent Interface

5 last month New

Comments: Overall Notion is a great app for whoever wants to organize their work and life. Notion Second Brain Template is a game changer.

Pros:

Notion is how I organize my existence. I enjoy how I can modify practically everything in the app's design and feel. The simplicity of the white canvas is astounding. With Hundreds of Notion Templates, It becomes very easy to quickly manage any aspect of life and work. Notion Desktop is super quick, has a user-friendly design, and is quite versatile. With a few keystrokes, you may transform the canvas by simply adding blocks around it. Timeline Views, Grouped Views, List Views are fantastic.

Cons:

I don't like the price. There should be a one time free. In Free version, User Collaboration should be allowed at least up to 2-5 users.

Melissa S.
Learning & Development Business Partner in France
Telecommunications, 501-1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Flexible and Collaborative!

5 2 months ago New

Comments: Personally, I love this tool because it allows me to build databases of knowledge, even my personal Resume page. Everything is in one place and I don't have to search extensively through notebooks or confusing organizational systems. I like that you can really transform your ideas from just a thought to reality. Notion is great for tracking goals and helps you to navigate towards your end destination. If you're using it with a team it can be a great place to build up internal knowledge bases- but the trick is keeping it updated and making sure that what you're building is something an average Joe can navigate.

Pros:

Notion is a great tool to use because you can do a variety of things on the tool. Project & task management, note-taking, building knowledge deposits, I even built my own resume page about myself in Notion! It is a functional and flexible platform that also allows the administration of databases and these can be connected to each other and also provides great value as the ability to connect information between different departments or pages helps our employees find information easily.

Cons:

The mobile apps aren't 100% amazing, there are some features that I think should be more included with the free version and the price is a little high.

Alternatives Considered: Confluence, monday.com and Asana

Reasons for Switching to Notion: Visually, the UX was the best and building pages inside of pages is really visually pleasing.

Verified Reviewer
Content & Experience Manager in Italy
Verified LinkedIn User
Financial Services, 51-200 Employees
Used the Software for: 6-12 months
Reviewer Source

Ha tutte le carte in regola, ma non mi ha convinto

2 2 months ago New

Comments: Pecca di minimalismo, che paradossalmente lo rende di difficile utilizzo. Le funzioni principali dovrebbero essere ben chiare, al contrario mi sono spesso trovato a chiedermi come ottenere anche le azioni più basilari. Forse ha bisogno di una curva di apprendimento più alta rispetto a quanto in questo momento sono disposto a concedere.

Pros:

Di sicuro ha un'interfaccia moderna e personalizzabile, è leggero e minimale.

Cons:

Ho provato ad usarlo per alcune settimane ma non mi ha convinto: mi sembra poco intuitivo e con funzionalità troppo elaborate per quanto riguarda la scrittura di memo, note e collaborazione.

Sven H.
Tech Integretanist in Germany
Education Management, 51-200 Employees
Used the Software for: 6-12 months
Reviewer Source

Allrounder

5 3 months ago

Comments: All in all, Notion is top of the game when it comes to customization. No longer do you have to take an off-the-shelf software and adapt to it. With Notion, everything adapts to your needs and stays always customizable. A must for any user looking for freedom and structure at the same time when it comes to organizing your thoughts, life, project and products.

Pros:

There‘s not much Notion can‘t seem to do. You can easily adjust it entirely to your liking - however, there is a pretty steep learning curve. Once you got it, though, the sky is your limit. Create as many pages as you‘d like, nest them within each other, shake up your hierarchy and even link databases onto other sites. The creative freedom concerning the hierarchy of your pages is phenomenal.

Cons:

Lots of time spent getting to know Notion‘s myriad of options which results in a lot of studying early on and in a pretty steep learning curve. Luckily, there are tons of useful resources and learning videos including templates you can use and customize to your liking. I really wish it had a better stylus/pen integration for quick and easy hand-written notes.

Alternatives Considered: Evernote Teams, Notability, GoodNotes and WorkFlowy

Reasons for Choosing Notion: OneNote - especially the Class Notebook - is great for teaching when you want to provide a clear set of hierarchy to your team or students. But using it for my personal organisation just never worked for me. It was too rigid with its narrow Section Group > Section > Page > Sub-page limitation. With Notion, I can simply nest as many pages within each other as I please - which is a game changer for me.

Switched From: Microsoft OneNote

Reasons for Switching to Notion: Because it‘s cross-platform and unbelievably flexible.

Dasser B.
Software Developer in Egypt
Computer Software, 11-50 Employees
Used the Software for: 1+ year
Reviewer Source

My favorite ideas, projects and personal things managment in a free manner

5 last month New

Comments: It's awesome, nearly can sketch, plan and manage anything in it cause of its customization. Secondly, it has really easy and simple design.

Pros:

The super customization and wide limitation to be in a paid plan, that really offers useful things and also make users grateful to Notion so they want to go paid plan to support Notion and the additional features.

Cons:

There is no offline access until now and Arabic Left-to-Right is not supported too. If you need those 2 features mainly have to work around it to work like installing a chrome extension for Notion's website to support LTR Arabic.

Alternatives Considered: ClickUp

Reasons for Choosing Notion: In the first place, it's the customization and the limitation of the free plan then the performance and the ease of use.

Switched From: Evernote Teams, Google Keep, Todoist and ClickUp

Reasons for Switching to Notion: I choose Notion for its super customization and far limits of free plan and simplicity.