Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Notion Details

Notion Labs

https://www.notion.so

Founded 2013

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Notion pricing overview

See pricing plans

Notion has a free version and offers a free trial. Notion paid version starts at US$5.00/month.


Starting Price

US$5.00/month See pricing details

Free Version

Yes

Free Trial

Notion deployment and support

Support

  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Deployment

  • Cloud, SaaS, Web-based
  • Mac (Desktop)
  • Windows (Desktop)
  • Android (Mobile)
  • iPhone (Mobile)
  • iPad (Mobile)

Training

  • Live Online
  • Webinars
  • Documentation
  • Videos

Notion Features

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  • API
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  • Assignment Management
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management
  • Content Management
  • Customisable Branding
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • File Management
  • File Sharing
  • File Transfer
  • Live Chat
  • Mobile Access
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • SSL Security
  • Screen Sharing
  • Secure Data Storage
  • Single Sign On
  • Status Tracking
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • To-Do List
  • Version Control
  • Video Conferencing
  • Workflow Management

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  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Customisable Branding
  • Customisable Forms
  • Customisable Templates
  • Customizable Fields
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Management
  • Employee Database
  • Employee Directory
  • Employee Onboarding
  • Employee Portal
  • Feedback Management
  • File Management
  • File Sharing
  • Forms Management
  • Forum / Discussion Board
  • Knowledge Management
  • Live Chat
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Role-Based Permissions
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  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Content Management
  • Customisable Branding
  • Customisable Templates
  • Data Import/Export
  • Digital Signature
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • File Conversion
  • File Management
  • File Recovery
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  • Forms Management
  • Full Text Search
  • Offline Access
  • Optical Character Recognition
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  • Gamification
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  • Multi-Language
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  • Reporting & Statistics
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  • Self Service Portal
  • Self-Learning
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Notion Alternatives

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Notion Reviews for UK Users

Read all reviews

Overall rating

4.7/5

Average score

Ease of Use 4.4
Customer Service 4.6
Features 4.6
Value for Money 4.7

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Kevin A.
Kevin A.
Business Owner
Media Production, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
  • Ease of Use
  • Features & Functionality
  • Customer Support
  • Value for Money
  • Likelihood to Recommend
    7/10
  • Reviewer Source 
  • Reviewed on 18/08/2021

"Project Manager for Life"

Comments: I found my experience very good with notion I like everything from their real-time updates to what I use for project management and made it really easy I found myself using it all the time.

Pros: From the project management system to the real time active changing. I found myself using notion all the time for my business. I love that I can have an easy template that someone else made and and change and customize it to my business needs. I also like how quick it loads up and how universal it is for my whole team.

Cons: They're very few things I don't like about notion but if I had to be Uber critical I would say that the free version can only get you so far. I found myself wanting a lot of the features that the paid versions had but I still got a lot of good use out of the free version

Alternatives Considered: Trello and Airtable

Reasons for Choosing Notion: I wanted something more visually pleasing. I wanted something that had an easy template that I could use and something that was just for the 21st century

Switched From: Airtable

Reasons for Switching to Notion: From YouTube. I found myself looking at reviews and people using notion for their project management and their businesses.

  • Reviewer Source 
  • Reviewed on 18/08/2021
Verified Reviewer
Biz Dev Manager
International Affairs, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
  • Ease of Use
  • Features & Functionality
  • Customer Support
    Unrated
  • Value for Money
  • Likelihood to Recommend
    9/10
  • Reviewer Source 
  • Reviewed on 27/07/2021

"Amazing tool"

Comments: it allowed us to create a GTD system and keep the rest of the team on track with all projects and the combination of urgent tasks across active projects to make every day productive

Pros: I liked the fact that we were able to create a fantastic GTD system (getting things done) that helps us keep track of our active projects, review tasks and collect all ideas and insights that get later categorized

Cons: their task management UI is less intuitive to use than notion, which makes us upset because it's the main reason we use notion, especially on mobile

Alternatives Considered: Asana and monday.com

Reasons for Choosing Notion: we switched because we felt constrained by the fact that the kanban system was the only way to structure a document

Switched From: Trello

Reasons for Switching to Notion: cost (we're in the free tier), colleagues recommendations and perceived ease of setup

  • Reviewer Source 
  • Reviewed on 27/07/2021
Verified Reviewer
Senior Operations Officer
Entertainment, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
  • Ease of Use
  • Features & Functionality
  • Customer Support
  • Value for Money
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 04/04/2020

"Nobody does data and documents like Notion does."

Comments: Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data. The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests. Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros: - beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons: - lack of option for visualising data
- no real offline mode

Alternatives Considered: Basecamp, Coda and Confluence

Reasons for Choosing Notion: Databases in documents. Only Coda seems to be able to do this, but Notion does it better.

Switched From: Confluence

Reasons for Switching to Notion: The databases. We've long been searching for a way to keep data and documents in the same place, without plugins or extra costs. Notion does this extremely well and was an obvious choice, even to the point that we could ignore the current negative points. With time, we are confident that these features will be enabled, and at the moment, we are comfortable keeping our operational and business data in Notion.

  • Reviewer Source 
  • Reviewed on 04/04/2020
John G.
John G.
SEO Specialist & Full Stack Developer
Marketing & Advertising, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
  • Ease of Use
  • Features & Functionality
  • Customer Support
  • Value for Money
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 07/06/2021

"Fantastic Tool for Managing All My Notes"

Comments: Overall, I am very happy with Notion. I have been using it for years for taking notes and I find it to be reliable, convenient, and very helpful with organizing my notes. I highly recommend Notion for anyone that needs a single app with quick shortcuts for taking notes.

Pros: I love Notion's block editor! Anytime I try other software that has something similar I always compare it to Notion's top-notch block editor. Everything is so easy to type/add/remove/switch/duplicate/move. I love having all the shortcuts. This easily beats using something basic like Google Docs or any other rich text editor. I also love how quickly I can customize my headings. Over the years I've created my standard note-taking styles/template and it really helps me see everything exactly how I want it. Notion is hands down the best note-taking app out there!

Cons: Prior to the API, I could never take Notion as a serious contender in the CRM/PM tool space. Without an API and built-in integrations, there just isn't a chance. Now that Notion has an API, things should get quite interesting and I look forward to seeing what people do with it.

  • Reviewer Source 
  • Reviewed on 07/06/2021
Tom B.
Tom B.
Founder
Real Estate, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
  • Ease of Use
  • Features & Functionality
  • Customer Support
    Unrated
  • Value for Money
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 02/09/2021

"My favourite tool ever"

Comments: It starts off super simple and lets you just dump pages of notes in super simple - yet keeps everything easy to find and auto-save, so everyone is using the same notes Then you realise you can add more formatting and structured data in tables Then it becomes more and more powerful over time as you have different views and can see the relevant bits of data right in the pages that refer to them. EG It naturally, organically gets better and better with almost zero learning curve

Pros: Super simple to use, allows you to combine unstructured and structured data giving you one super easy source of truth across the business

Cons: None - although I've not played with the API yet and we are a 15 person team I can imagine permissions becoming a problem - the risk of someone accidentally editing/breaking something. Although the democratic nature of the product is also a huge plus.

  • Reviewer Source 
  • Reviewed on 02/09/2021