---
description: Discover the benefits and disadvantages of ApprovalMax.  Learn the software price, see the description, and read the most helpful reviews for UK business users. 
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title: ApprovalMax Pricing, Cost & Reviews - Capterra UK 2026
---

Breadcrumb: [Home](/) > [Actuarial Software](/directory/31360/accounting-practice-management/software) > [ApprovalMax](/software/176713/approvalmax)

# ApprovalMax

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> ApprovalMax puts finance teams in control of every transaction, from the first approval request to the final payment.
> 
> Verdict: Rated **4.7/5** by 30 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses ApprovalMax?

Finance teams and accounting firms worldwide, from small businesses establishing first controls in place to CFOs managing complex, multi-entity approval chains.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.7/5** | 30 Reviews |
| Ease of Use | 4.7/5 | Based on overall reviews |
| Customer Support | 4.5/5 | Based on overall reviews |
| Value for Money | 4.6/5 | Based on overall reviews |
| Features | 4.6/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: ApprovalMax

## Commercial Context

- **Starting Price**: £35.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite).
Different plans available (Standard, Advanced, Premium).
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- Access Controls/Permissions
- Accounts Payable
- Accounts Receivable
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Billing & Invoicing
- Business Process Automation
- Client Management
- Collaboration Tools
- Compliance Management
- Compliance Tracking
- Customisable Invoices
- Data Extraction
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Duplicate Payment Alert
- Expense Tracking
- Financial Management
- Financial Reporting
- Invoice Processing
- Onboarding
- Project Management
- Purchase Order Management
- Purchase Order Reconciliation
- Quotes/Estimates
- Real-Time Data
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Requisition Management
- Risk Management
- Role-Based Permissions
- Search/Filter
- Supplier Management
- Task Management
- Third-Party Integrations
- Vendor Management
- Version Control
- Workflow Automation
- Workflow Configuration
- Workflow Management

## Integrations (6 total)

- Airwallex
- Dext
- NetSuite
- QuickBooks Online
- Slack
- Xero

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Actuarial Software](https://www.capterra.co.uk/directory/31360/accounting-practice-management/software)

## Related Categories

- [Actuarial Software](https://www.capterra.co.uk/directory/31360/accounting-practice-management/software)
- [Accounting Software](https://www.capterra.co.uk/directory/1/accounting/software)
- [OCR Software](https://www.capterra.co.uk/directory/31459/ocr/software)
- [Procurement Software](https://www.capterra.co.uk/directory/7/procurement/software)
- [Procure to Pay Software](https://www.capterra.co.uk/directory/32895/procure-to-pay/software)

## Alternatives

1. [QuickBooks Online](https://www.capterra.co.uk/software/141374/quickbooks-online) — 4.3/5 (8512 reviews)
2. [Stampli](https://www.capterra.co.uk/software/147301/stampli) — 4.8/5 (463 reviews)
3. [Xero](https://www.capterra.co.uk/software/169561/xero) — 4.4/5 (3318 reviews)
4. [QuickBooks Enterprise](https://www.capterra.co.uk/software/46497/quickbooks-enterprise) — 4.5/5 (20669 reviews)
5. [NetSuite](https://www.capterra.co.uk/software/135757/netsuite) — 4.2/5 (2063 reviews)

## Reviews

### "Great product for busy teams" — 4.0/5

> **Alison** | *30 July 2026* | Accounting | Recommendation rating: 8.0/10
> 
> **Pros**: Easy for those in purchasing to get items approved who may be located elsewhere.
Easy for team members to pick up wherever they are and for external accountants to check on progress of items.
Great for senior team members to be able to view where costs lie and changes in supplier costs
> 
> **Cons**: Would be great for sales details too,in order to be able to track costs against the related sales invoice
> 
> I am backup for using this when some of the team are on holiday. Easy to login to see where items have got to in the work flow

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### "Great software for approval and providing an audit trail." — 5.0/5

> **Emma** | *1 February 2026* | Nonprofit Organization Management | Recommendation rating: 9.0/10
> 
> **Pros**: ApprovalMax offers great value for money as a one-stop approval software which integrates with Dext and Xero. It is easy to use, you can set up customised work-flows easily, and customise them per user. ApprovalMax allows supplier management through approval work-flows. It means more then one approver can review a supplier or purchase invoice. Customer support are available via a chat function which gives advice quickly. You can log in using other via credentials, giving quick secure access.
> 
> **Cons**: The part I like least about ApprovalMax is how you remove a user. It requires off-boarding and you need to scroll across to find it. It is not obvious, but can be done easily once you know where to find it. Some users have struggled setting up the 2-step authentication, but the admin user has been able to sort this without too much hassle.
> 
> My overall experience with ApprovalMax is very positive, we have used the software for many years and our external auditors often praise the audit trail of bills being approved with the evidence automatically attached to a bill in Xero. This gives a clear time stamp and user name in Xero, with no added effort.

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### "Approval Max Review" — 5.0/5

> **Simon** | *27 March 2026* | Financial Services | Recommendation rating: 10.0/10
> 
> **Pros**: I liked how easy it was to implement - it took very little time and effort to get up and running. It also integrates with Xero making posting invoices super easy once approved. I also love the OCR capability which saves so much time when inputting invoices.
> 
> **Cons**: The budget tracking functionality, although useful, can be confusing as it only includes deductions for bills which have been through Approval Max, it doesn't take account of journals which might have been posted against a budget in Xero.
> 
> Overall we're really pleased with Approval Max. It represents great value for money, is easy to implement and I'd definitely use it again.

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### "Great approval control tool" — 4.0/5

> **Zach** | *3 April 2026* | Financial Services | Recommendation rating: 8.0/10
> 
> **Pros**: ApprovalMax provides great approval controls with audit trails and integrates seamlessly with Xero. The interface is intuitive and easy for non‑finance users.
> 
> **Cons**: Budget controls can be challenging where invoices cover periods that don’t align neatly with budget cycles. This can be difficult for non‑finance users to understand, particularly where accrual accounting is required to interpret spend correctly.

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### "A must for any company with bill and expense approval needs" — 5.0/5

> **Helina** | *28 November 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: Seamless approval process for teams. The app can handle very complex approval rules, and even coverage when people go on vacation. They are actively developing, so we're seeing lots of new features all the time. They recently added receipt capture (get your bills and receipts into the app with ease and OCR that does the data entry for you\!), and budget checking which helps approvers to confirm the expense to the overall budget without needing to jump into manual spreadsheets or accounting software. Notifications and the app make it easy to get approvals quickly and chase down outstanding approvals avoiding month end delays.
> 
> **Cons**: Until recently, we missed having the receipt capture feature. That has been solved.
> 
> We have been using the app with clients, and it has improved payment turnaround for employee expense reimbursements and vendor payments, and reduced our team's time in chasing for approvals for bills.

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## Links

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| en-AU | <https://www.capterra.com.au/software/176713/approvalmax> |
| en-CA | <https://www.capterra.ca/software/176713/approvalmax> |
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| en-NZ | <https://www.capterra.co.nz/software/176713/approvalmax> |
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| ja | <https://www.capterra.jp/software/176713/approvalmax> |

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