--- description: Discover the benefits and disadvantages of Google Workspace. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Google Workspace Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [Collaboration Software](/directory/15/collaboration/software) > [Google Workspace](/software/168389/google-workspace) # Google Workspace Canonical: https://www.capterra.co.uk/software/168389/google-workspace Page: 1 / 708\ Next: [Next page](https://www.capterra.co.uk/software/168389/google-workspace?page=2) > Google Workspace is cloud-based software with Gmail, Drive, Meet, and other business apps for productivity and collaboration. > > Verdict: Rated **4.7/5** by 17674 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Google Workspace? Google Workspace is used by startups, healthcare, retailers, manufacturers, government agencies, professional services, tech companies, sales, marketing, and HR teams. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 17674 Reviews | | Ease of Use | 4.6/5 | Based on overall reviews | | Customer Support | 4.3/5 | Based on overall reviews | | Value for Money | 4.6/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Google ## Commercial Context - **Starting Price**: £4.60 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Business Starter: $6/user/month Business Standard: $12/user/month Business Plus: $18/user/month - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese - **Available Countries**: Argentina, Australia, Austria, Brazil, Canada, Cyprus, Czechia, Denmark, Egypt, Finland, France, Germany, Greece, Hungary, India, Indonesia, Ireland, Israel, Italy, Kenya and 22 more ## Features - AI Design & Content Suggestions - AI Presentation Generation - AI Visual Generation - Activity Tracking - Authentication - Availability Management - Backup and Recovery - Booking Management - Calendar Management - Calendar Sync - Calendar/Reminder System - Call Recording - Chat/Messaging - Commenting/Notes - Communication Management - Content Import/Export - Content Management - Customisable Branding - Customisable Forms - Data Import/Export - Data Storage Management - Data Tabulation - Data Visualisation - Document Capture - Document Editing - Document Management - Document Storage - Drag & Drop - Electronic Signature - File Sharing - File Transfer - Forms Creation & Design - Forms Management - Full Text Search - Live Chat - Live Video Interview - Mobile Access - Online Booking - Presentation Streaming - Real Time Editing - Real-Time Chat - Real-time Scheduling - Remote Access/Control - Scheduling - Screen Sharing - Template Management - Templates - Two Way Audio & Video - Video Conferencing - Workflow Automation ... and 47 more features ## Integrations (37 total) - AODocs Document Management - Adobe Acrobat Reader - Adobe Workfront - Asana - Calendly - Canva - ClickUp - Confluence - Figma - Gmail - Google Analytics 360 - Google Calendar - Google Docs - Google Drive - Google Forms ... and 22 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Collaboration Software](https://www.capterra.co.uk/directory/15/collaboration/software) ## Related Categories - [Collaboration Software](https://www.capterra.co.uk/directory/15/collaboration/software) - [Digital Asset Management Software](https://www.capterra.co.uk/directory/30203/digital-asset-management/software) - [AI Presentation Tools](https://www.capterra.co.uk/directory/34894/ai-presentation-tools/software) - [File Sharing Software](https://www.capterra.co.uk/directory/30909/file-sharing/software) - [Document Management Software](https://www.capterra.co.uk/directory/30063/document-management/software) ## Alternatives 1. [monday.com AI Work Platform](https://www.capterra.co.uk/software/147657/monday-com) — 4.6/5 (6097 reviews) 2. [Google Drive](https://www.capterra.co.uk/software/161425/drive) — 4.8/5 (28594 reviews) 3. [OneDrive](https://www.capterra.co.uk/software/161304/onedrive) — 4.5/5 (12835 reviews) 4. [Microsoft 365](https://www.capterra.co.uk/software/58688/microsoft-365) — 4.6/5 (14144 reviews) 5. [Microsoft SharePoint](https://www.capterra.co.uk/software/1167/sharepoint) — 4.4/5 (5460 reviews) ## Reviews ### "Google Workplace, Amazing" — 5.0/5 > **Gary A** | *12 August 2026* | Apparel & Fashion | Recommendation rating: 7.0/10 > > **Pros**: Seamless Real-Time Collaboration Multiple team members can edit documents, spreadsheets, and presentations simultaneously. Features like live cursors, inline commenting, and detailed version history eliminate file-version chaos entirely. Unified Ecosystem Gmail, Calendar, Drive, Meet, and Docs integrate natively without requiring third-party plugins. Scheduling a video call directly inside a Calendar event or opening a Drive attachment straight from Gmail happens effortlessly. Cloud Reliability \& Accessibility Files automatically save to the cloud in real time, making work accessible from any device or browser with zero risk of losing unsaved progress due to local crashes. Powerful Search Functionality Leveraging Google’s core search technology across Gmail and Drive allows you to find buried emails, documents, or specific text within attachments in seconds. > > **Cons**: While Google Workspace excels at real-time collaboration, the most common drawbacks center on advanced functionality and offline usability: Limited Offline Capability: Working offline requires setting up specific browser extensions and sync settings beforehand, and it remains prone to sync conflicts once reconnected. Lack of Advanced Features: Sheets and Docs lack the full processing power, complex macro support (VBA equivalent), and deep formatting controls found in desktop-native software like Microsoft Excel or Word. Cluttered File Organization: The "Shared with me" section in Google Drive quickly becomes disorganized, making it difficult to maintain a clean directory structure across large teams. Notification Overload: Frequent email alerts, comment tags, and Chat messages across integrated apps can become noisy without heavy notification customization. Admin and Tiered Pricing Friction: Certain essential administrative, security, and storage controls are locked behind higher-tier plans, which can significantly raise costs as a team grows. > > My integration with Google Workspace allows me to function as a direct productivity layer across the entire suite, pulling context from your apps and executing tasks without requiring context switching. ----- ### "A Positive and User Friendly Platform That Improved Day to Day Working" — 4.0/5 > **Donna** | *15 May 2026* | Retail | Recommendation rating: 6.0/10 > > **Pros**: What I liked most about Google Workspace was how easy it made everything feel. Everything connected properly, so I was not constantly switching between different systems or trying to find information. Being able to move from emails to calendars, documents, meetings, and shared files all in one place made day to day work much smoother and less stressful. I also liked how simple it was to collaborate with other people. Working on documents at the same time, leaving comments, and seeing updates instantly saved a lot of back and forth and helped things move quicker. It felt much more practical and user friendly compared to systems where everything feels disconnected. > > **Cons**: One of the things I liked least about Google Workspace was that it can sometimes feel too dependent on having a good internet connection. If the connection was slow or unstable, it could affect access to files or cause delays when working collaboratively. I also found that some features were not always as advanced as desktop based Microsoft Office tools, especially for more detailed formatting or complex spreadsheets. While it is very easy to use overall, there were times where certain settings or permissions could be confusing, particularly when sharing files across different teams or external users. > > Overall, my experience with Google Workspace was really positive. I found it easy to use, reliable, and helpful for keeping work organised. The way everything links together across email, calendars, documents, meetings, and file sharing made day to day tasks much more efficient. I especially liked how simple collaboration was. Being able to work on documents with other people in real time, leave comments, and access files from anywhere made communication and teamwork much smoother. It also helped reduce delays and kept everyone working from the same version of a document. There were a few small frustrations at times, such as internet reliance and some limitations compared to traditional desktop software, but overall the benefits outweighed the negatives. It felt modern, practical, and well suited to fast paced working environments. ----- ### "simple collaboration services, cloud first" — 4.0/5 > **Connor** | *16 April 2026* | Media Production | Recommendation rating: 6.0/10 > > **Pros**: Where smooth collaberation and low friction workflows are priority, google workspace provide a seemless experience to end users. Their suite is tightly integrated across Drice, Gmail, Docs, sheets and Calendar - meaning teams can move efficiently between tools and services without having to switch platforms or reauthenticate anywhere. Its a very straight forward and easy process to share files, manage permissions and view/edit documents together, allowing for cloud-first environments and distributed teams to gel. > > **Cons**: whilst being excellent for collaboration, it isn't quite as powerful as the desktop counterparts and provides some headaches as an administrator when navigating depth and access controls. It is heavily cloud dependent, requiring an active internet connection to interact which rules out a number of offline or some high-security workflows. > > Overall, its a great choice for teams that want a simple cloud-first platform to increase collaboration and productivity, or where teams are lacking a stronger technical presence to manage local infrastructure. Some advanced features and compute power are traded for this convenience, so it's best suited to environments that prioritise speed and accessibility over granular control and 'heavy lifting'. ----- ### "Workspace is a great everdy workhorse for all sizes of business." — 4.0/5 > **Gareth** | *16 April 2026* | Education Management | Recommendation rating: 9.0/10 > > **Pros**: I used Workspace every day for 15 months, as it was the platform of choice for the company I worked for, and it is an excellent utility. The layout is clear, it is easy to use and to set up. I liked seeing my emails, appointments, Drive files and Chat all in one home screen. Finding what I needed was super simple and speedy, whilst sharing files was quick and unfussy. It was my landing page every morning on my desktop and the wide variety of functions and layout settings, made day to day tasks easy. Switching between email, Chat and Calendar was seamless. In terms of file sharing this was clutter free and I very much liked the choice of attaching as a file or inserting inline. I never got near to the limit of storage and didn’t feel like I was about to be sold more space or encouraged to make additional third party purchases. The ability to share and integrate files across platforms was super helpful, whilst I cannot recall ever experiencing a bug or technical issue with Workspace. > > **Cons**: The only fly in the ointment for me was the sheer number fo tabs and choices within the Setting menu. It seemed to be layer upon layer and whilst all the different choices were appreciated, finding the exact setting you wanted to adjust could take too long. > > My experience was positive. The ability to easily share, edit and communicate across multiple platforms was excellent. And the mobile experience added weight too. Highly recommended. ----- ### "The perfect collaborative file management system." — 5.0/5 > **Philip** | *24 August 2026* | Marketing & Advertising | Recommendation rating: 10.0/10 > > **Pros**: It's free, simple, and easy to use, especially if you work in a team with lots of remote colleagues like I do. > > **Cons**: Sometimes I find the interface for finding documents a little bit messy, but that's possibly in part due to my own poor file organisation. > > I've used Google Workspace for years, probably at least ten years. It's such an amazing tool for storing documents and files and collaborating with co-writers and colleagues and partners. ----- Page: 1 / 708\ Next: [Next page](https://www.capterra.co.uk/software/168389/google-workspace?page=2) ## Links - [View on Capterra](https://www.capterra.co.uk/software/168389/google-workspace) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | ja | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data