Who Uses Expense Once?

Expense Once is built to meet the requirements of any company whether you're SME, Enterprise, Health, Public, Charity, our pricing is flexible to ensure a fast ROI whatever your size.

What Is Expense Once?

Based in London, UK. Expense Once is a modern and comprehensive Expense Management Solution. HMRC approved and VAT compliant, it has everything you need to automate, streamline and control the process from receipt capture to staff reimbursement. Your finance team will find expense processing effortless with integration into Accounts, Payroll and Open Banking. Flexible enough to meet the most demanding business, saving time, enforcing business policy and compliance.

Expense Once Details

Solutions Once

https://www.expenseonce.com

Founded 2016

Raise and manage staff expenses online, including out-of-pocket, mileage and card claims all within a single integration system.
Securely setup automatic credit card transactions feed directly with your bank. Card transactions are created automatically and in real-time for claimants to reconcile. Transactions are categorized and receipt are attached automatically using OCR and AI.
Raise, submit and approve expenses online 24x7 from any device.
Raise, submit and approve expenses online 24x7 from any device.
Raise and manage staff expenses online, including out-of-pocket, mileage and card claims all within a single integration system.-thumb
Securely setup automatic credit card transactions feed directly with your bank. Card transactions are created automatically and in real-time for claimants to reconcile. Transactions are categorized and receipt are attached automatically using OCR and AI.-thumb
Raise, submit and approve expenses online 24x7 from any device.-thumb
Raise, submit and approve expenses online 24x7 from any device.-thumb

Expense Once pricing overview

See pricing plans

Expense Once has a free version and offers a free trial. Expense Once paid version starts at £5.00/month.


Starting Price

£5.00/month See pricing details

Pricing Details

Starter Plan: £24 per organisation. Premium Plan: £5 per month per active user Enterprise Plan: we offer volume discount pricing, please contact us at [email protected]

Free Version

Yes

Free Trial

Expense Once deployment and support

Support

  • Email/Help Desk
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Deployment

  • Cloud, SaaS, Web-based
  • Mac (Desktop)
  • Windows (Desktop)
  • Linux (Desktop)
  • Android (Mobile)
  • iPhone (Mobile)
  • iPad (Mobile)

Training

  • In Person
  • Live Online
  • Webinars
  • Documentation

Expense Once Features

  • API
  • Account Reconciliation
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Budgeting/Forecasting
  • Categorisation/Grouping
  • Compliance Management
  • Configurable Workflow
  • Corporate Card
  • Credit Card Management
  • Currency Conversion
  • Customisable Reports
  • Customizable Fields
  • Data Import/Export
  • ERP
  • Electronic Payments
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Fraud Detection
  • Invoice Management
  • Invoice Processing
  • Mileage Tracking
  • Mobile Access
  • Mobile Receipt Upload
  • Multi-Currency
  • Policy Management
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Third Party Integrations
  • Time & Expense Tracking
  • Timesheet Management
  • Workflow Management

View full list of Expense Report Software

  • API
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Reporting
  • Approval Process Control
  • Approval Workflow
  • Audit Management
  • Audit Trail
  • Billing & Invoicing
  • Budget Control
  • Budgeting/Forecasting
  • Categorisation/Grouping
  • Compliance Management
  • Configurable Workflow
  • Credit Card Management
  • Customisable Reports
  • Data Import/Export
  • ERP
  • Expense Claims
  • Expense Tracking
  • Financial Management
  • Invoice Management
  • Invoice Processing
  • Multi-Currency
  • Prepaid Cards
  • Procurement Management
  • Purchase Order Management
  • Purchasing & Receiving
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Requisition Management
  • Rules-Based Workflow
  • Spend Analysis
  • Spend Control
  • Supplier Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Transaction History
  • Vendor Management
  • Workflow Management

View full list of Spend Management Software

Expense Once Alternatives

More Expense Once alternatives

Expense Once Reviews for UK Users

Read all reviews

Overall rating

5/5

Average score

Ease of Use 5
Customer Service 4.5
Features 5
Value for Money 5

Review software

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Write a Review!
Tom G.
Director
Arts & Crafts, 51-200 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    4 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 15/09/2017

"The team there were great, helped us every step of the way, and the product was simply first-class"

Comments: Great list of systems available, saves us having to search 1 by 1, the reviews are also very useful

Pros: OCR - we just upload the receipt and in a few seconds the expense is created ready for us to save. It was highly configurable and yet easy to understand, I've never seen any other system achieve this level of features with such ease of use. The speed of the solution is fantastic, our internet is not the best but their software runs perfectly. If we require something they immediately have it in the software for us, there was no waiting for weeks, we can always rely on them if our business changes. Our staff took to the system well, mainly because of the ease of use, but also because it's fresh, looks and feels modern. Even with all this it came out as one of the cheapest systems.

Cons: Although we had a dedicated account manager, when they were on holiday we'd have someone else who didn't know us or our setups very well, which was frustrateing

Vendor Response

by Solutions Once on 25/09/2017

Thanks Tom, it's a pleasure working with you and the team there, lunch is on us next time!

  • Reviewer Source 
  • Reviewed on 15/09/2017
Felicity R.
EA
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    Unrated
  • Reviewer Source 
  • Reviewed on 17/09/2017

"Im an EA looking for softeare to 'help' with expenses"

Pros: As an assistant I am looking for a tool that can 'assist' me is 'simple' and can help me do my job in a 'timely fashion.' expenseOnce achieves all this. It takes away the 'faff' and 'time consuming' tasks most often associated with expenses.

Vendor Response

by Solutions Once on 25/09/2017

Thanks Felicity, the team really enjoyed working with Capital Group and we're glad you were all very pleased with the product. As always feel free to get in-touch directly if you need anything, James

  • Reviewer Source 
  • Reviewed on 17/09/2017