---
description: Discover the benefits and disadvantages of Capture Expense.  Learn the software price, see the description, and read the most helpful reviews for UK business users. 
image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress
title: Capture Expense Pricing, Cost & Reviews - Capterra UK 2026
---

Breadcrumb: [Home](/) > [Expense Report Software](/directory/30559/expense-report/software) > [Capture Expense](/software/167207/expenseonce)

# Capture Expense

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> HMRC recognised, cloud-based business expense management software, automating the process of raising, submitting \& approving claims.
> 
> Verdict: Rated **4.9/5** by 23 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses Capture Expense?

Capture Expense is built to meet the expense manage requirements of any company whether you're SME, Enterprise, Health, Public, Charity, our pricing is flexible to ensure fast ROI.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 23 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.7/5 | Based on overall reviews |
| Recommendation percentage | 100% | (10/10 Likelihood to recommend) |

## About the vendor

- **Company**: Cintra HR & Payroll Services

## Commercial Context

- **Starting Price**: £6.00
- **Pricing model**: Usage Based (Free version available) (Free Trial)
- **Pricing Details**: Starter Plan: Free
Premium Plan: £6 per month per active user
Enterprise Plan: we offer volume discount pricing
- **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Australia, Canada, Denmark, France, Germany, India, Ireland, Italy, Mexico, Netherlands, New Zealand, Philippines, Singapore, South Africa, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States

## Features

- Activity Tracking
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Audit Trail
- Categorisation/Grouping
- Compliance Management
- Corporate Card
- Customisable Reports
- Expense Tracking
- Mobile App
- Mobile Receipt Upload
- Multi-Currency
- Online Booking
- Policy Management
- Receipt Management
- Reimbursement Management
- Reporting/Analytics
- Spend Analysis
- Spend Control

## Integrations (18 total)

- Access Financials
- AccountsIQ
- Cezanne HR
- Dolphin
- Microsoft Dynamics 365 Business Central tegossuite
- NetSuite
- Opera
- OrderWise
- QuickBooks Online
- QuickBooks Online Advanced
- SAP Business ByDesign
- SAP Business One
- Sage 200
- Sage 50 Accounting
- Sage Intacct

... and 3 more integrations

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Expense Report Software](https://www.capterra.co.uk/directory/30559/expense-report/software)

## Related Categories

- [Time and Expense Software](https://www.capterra.co.uk/directory/30080/time-and-expense/software)
- [Expense Report Software](https://www.capterra.co.uk/directory/30559/expense-report/software)
- [Travel Management Software](https://www.capterra.co.uk/directory/31057/travel-management/software)
- [Emissions Management Software](https://www.capterra.co.uk/directory/30554/emissions-management/software)
- [Spend Management Software](https://www.capterra.co.uk/directory/31817/spend-management/software)

## Alternatives

1. [SAP Concur](https://www.capterra.co.uk/software/380/concur-expense) — 4.3/5 (2249 reviews)
2. [webexpenses](https://www.capterra.co.uk/software/140646/webexpenses) — 4.5/5 (1105 reviews)
3. [Expensify](https://www.capterra.co.uk/software/97594/expensify) — 4.5/5 (1331 reviews)
4. [Zoho Expense](https://www.capterra.co.uk/software/142384/zoho-expense) — 4.6/5 (1202 reviews)
5. [Circula](https://www.capterra.co.uk/software/185116/circula) — 4.6/5 (565 reviews)

## Reviews

### "Excellent Customer Service" — 5.0/5

> **Eleanor** | *8 May 2025* | Financial Services | Recommendation rating: 10.0/10
> 
> **Pros**: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish.
> 
> **Cons**: A great product and nothing that we have come across to date that we do not like. All users are very happy as well.
> 
> A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service.

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### "ASC Capture Expenses" — 5.0/5

> **Yaima** | *12 June 2025* | Higher Education | Recommendation rating: 10.0/10
> 
> **Pros**: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of.
> 
> **Cons**: Nothing yet\! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC.
> 
> Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well.

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### "Best expense management tool there is\!" — 5.0/5

> **Jean** | *22 November 2024* | Machinery | Recommendation rating: 10.0/10
> 
> **Pros**: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management.
> 
> **Cons**: The fast that we did not discover it sooner.
> 
> We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it.
Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP.

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### "Amazing Onboarding Experience with \[sensitive content hidden\]" — 5.0/5

> **Pavan** | *20 June 2025* | Nonprofit Organization Management | Recommendation rating: 10.0/10
> 
> **Pros**: Ease of use for end user online and app. Xero integration. Carbon data. Great automated finance tool
> 
> **Cons**: Tedious to add Analysis Segments to Tags. Having to set up different organisation for multiple currencies, default currency being GBP.
> 
> \[sensitive content hidden\] was so patient with explaining the use, setting up and fixing issues so promptly. Ease of use once you know what to do from admin user perspective. \[sensitive content hidden\] made the whole experience seamless and easy, super helpful\!

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### "Detertech and Capture Expense" — 5.0/5

> **Lyndsey** | *14 May 2025* | Security & Investigations | Recommendation rating: 10.0/10
> 
> **Pros**: Easy to use for all abilities across the company
Makes life easier in the account department
> 
> **Cons**: Set up was hard due to our coding and categories but \[sensitive content hidden\] was there to help and advise how to put things into place
> 
> \[sensitive content hidden\] was a great help while setting everything up, she was always responsive when emailed and nothing was too much trouble

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## Links

- [View on Capterra](https://www.capterra.co.uk/software/167207/expenseonce)

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| en-AE | <https://www.capterra.ae/software/167207/expenseonce> |
| en-AU | <https://www.capterra.com.au/software/167207/expenseonce> |
| en-CA | <https://www.capterra.ca/software/167207/expenseonce> |
| en-GB | <https://www.capterra.co.uk/software/167207/expenseonce> |
| en-IE | <https://www.capterra.ie/software/167207/expenseonce> |
| en-IL | <https://www.capterra.co.il/software/167207/expenseonce> |
| en-IN | <https://www.capterra.in/software/167207/expenseonce> |
| en-NZ | <https://www.capterra.co.nz/software/167207/expenseonce> |
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| en-ZA | <https://www.capterra.co.za/software/167207/expenseonce> |
| ja | <https://www.capterra.jp/software/167207/expenseonce> |
| nl | <https://www.capterra.nl/software/167207/expenseonce> |
| nl-BE | <https://www.capterra.be/software/167207/expenseonce> |

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