--- description: Discover the benefits and disadvantages of Instaff. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Instaff Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [Human Resources Software](/directory/5/human-resource/software) > [Instaff](/software/159903/instaff) # Instaff Canonical: https://www.capterra.co.uk/software/159903/instaff Page: 1 / 3\ Next: [Next page](https://www.capterra.co.uk/software/159903/instaff?page=2) > InStaff provides approachable employee portal software with a great support team that makes it easy to get started with digital tools. > > Verdict: Rated **4.7/5** by 49 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Instaff? Companies looking for a simple and affordable way to streamline outdated manual paper and excel based processes. InStaff makes it easy to get started with helpful digital tools. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 49 Reviews | | Ease of Use | 4.6/5 | Based on overall reviews | | Customer Support | 4.7/5 | Based on overall reviews | | Value for Money | 4.7/5 | Based on overall reviews | | Features | 4.5/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: InStaff - **Location**: Mississauga, Canada - **Founded**: 2004 ## Commercial Context - **Starting Price**: US$3.00 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees. Contact InStaff for an accurate pricing quote based on number of employees and desired modular features. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop) - **Supported Languages**: English, French, Spanish - **Available Countries**: Australia, Brazil, Canada, China, Mexico, United States ## Features - Attendance Tracking - Billable & Non-Billable Hours - Billing & Invoicing - Calendar Management - Employee Database - Employee Management - Employee Portal - Mobile Access - Overtime Calculation - Payroll Management - Payroll Reporting - Project Time Tracking - Reporting/Analytics - Self Service Portal - Task Management - Tax Compliance - Time & Attendance - Time Tracking - Timesheet Management - Vacation/Leave Tracking ## Integrations (11 total) - Autosoft DMS - JD Edwards EnterpriseOne - Payroll Mate - QuickBooks Online - QuickBooks Online Advanced - Sage 100 - Sage 300 - Sage 50 Accounting - Spectrum - ViewPoint - Viewpoint Team ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Human Resources Software](https://www.capterra.co.uk/directory/5/human-resource/software) ## Related Categories - [Human Resources Software](https://www.capterra.co.uk/directory/5/human-resource/software) - [Clocking Systems](https://www.capterra.co.uk/directory/30001/time-clock/software) - [Time Tracking Software](https://www.capterra.co.uk/directory/30612/time-tracking/software) - [Payroll Software](https://www.capterra.co.uk/directory/30202/payroll/software) - [PEO Software](https://www.capterra.co.uk/directory/32442/peo/software) ## Alternatives 1. [Rippling](https://www.capterra.co.uk/software/172127/rippling) — 4.9/5 (4616 reviews) 2. [BambooHR](https://www.capterra.co.uk/software/110968/bamboohr) — 4.6/5 (3108 reviews) 3. [Employment Hero](https://www.capterra.co.uk/software/144645/employment-hero) — 4.4/5 (239 reviews) 4. [Paylocity](https://www.capterra.co.uk/software/86714/webpay) — 4.3/5 (1822 reviews) 5. [Factorial](https://www.capterra.co.uk/software/168685/factorial-hr-software) — 4.4/5 (312 reviews) ## Reviews ### "Great Product\!" — 4.0/5 > **Emily** | *21 March 2024* | Transportation/Trucking/Railroad | Recommendation rating: 8.0/10 > > **Pros**: I can upload payroll documents that aren't just paystubs, whereas other companies don't allow it. Simple solutions for electronic payroll documents. Company directory and announcements are helpful. > > **Cons**: Glitches in sending notifications, not many reporting options, not enough notification email templates, dashboard doesn't show full announcements (has to be expanded to view so employees don't see announcement). > > Mostly positive. Customer support is very helpful and professional. ----- ### "Paystub Perfection" — 5.0/5 > **Trevor** | *14 May 2019* | Packaging & Containers | Recommendation rating: 10.0/10 > > **Pros**: This software is an absolute breeze to use. We were looking for a solution without breaking the bank or outsourcing our payroll function. InStaff provided a perfect solution that allowed us to stop printing out pay advice and upload them to the cloud for our employees to see their information on a self-serve basis. Overall, this is the exact solution we were looking for, and its easier to use that I anticipated\! > > **Cons**: Nothing - its exactly what we needed. Couldn't have asked for a better solution. > > The staff are professional and know there stuff. Any issues I have had have been addressed extremely quickly. ----- ### "Central/Hi-Tech Auto Groups" — 5.0/5 > **Lauren** | *17 December 2021* | Automotive | Recommendation rating: 10.0/10 > > **Pros**: Huge time saver for us with the paycheck and commission sheet uploads. We are looking forward to the W2s as well. People have really liked the time off as well. > > **Cons**: Currently it still keeps my email address in the search box so I have to clear that out every time I need to search for an employee. > > Great experience\! Very responsive. Easy to implement and use ----- ### "Instaff Use" — 4.0/5 > **Rhonda** | *12 January 2022* | Mining & Metals | Recommendation rating: 7.0/10 > > **Pros**: It is easy to use and allows up to control what levels of product we need for our business. > > **Cons**: The search criteria is bulky. You always have to return to the main page when searching employee. > > Our overall all experience is good. ----- ### "would highly recommend" — 5.0/5 > **jen** | *28 December 2021* | Government Administration | Recommendation rating: 10.0/10 > > **Pros**: easy to use and very efficient. worked a way to draft the watermark for our checks. > > **Cons**: nothing much to dislike, it is easy and efficient and serves our purpose > > not many issues so didn't have experience with staff ----- Page: 1 / 3\ Next: [Next page](https://www.capterra.co.uk/software/159903/instaff?page=2) ## Links - [View on Capterra](https://www.capterra.co.uk/software/159903/instaff) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data