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AODocs Document Management

AODocs Document Management

What is AODocs Document Management?

AODocs is the only business process and document management platform tightly integrated with Google Workspace (aka G Suite).

AODocs provides a collaborative, user experience-focused platform, allowing organizations to easily implement their business-critical processes, control their documents, and meet compliance requirements without burdening users.

The AODocs Mobile App allows teams to make edits, review changes, and respond to workflow alerts with any connected smartphone or tablet.

Who Uses AODocs Document Management?

Our customers span from SMBs to the Enterprise. Ideal for highly regulated industries like Life Sciences, Financial Services, Healthcare, & Manufacturing, AODocs balances compliance with ease of use.

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Reviews of AODocs Document Management

Average score

Overall
3.9
Ease of Use
3.3
Customer Service
4.1
Features
3.9
Value for Money
3.9

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
24%
4
48%
3
24%
2
3%
Verified Reviewer
Verified LinkedIn User
Publishing, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Overall AODocs is a great content management tool

5.0 6 years ago

Comments: I was a brand new user to the tool and given 3 hours to create a workflow, using an existing one but following a fairly different workflow model. It was easy enough to use and develop from to provide an initial foundation for a presentation the following day. I am working on being the SME for this tool in my company and find that there is still so much to learn but enjoying what we have done with it thus far. Each time I submit a ticket for help, I get a quick response and usually get the resolution soon after. We also have a designated support person who assists us when we need anything. Overall, we are happy with the tool and continue to expand its use throughout our organization.

Pros:

It was easy for me to pick up and create workflows and implement custom scripts where necessary.

Cons:

It does not allow for a clean sync to have different environments for development, staging to production. A lot of it is manual since the custom scripts do not copy over when a library is copied.

Dave
Dave
Co-Owner / Mechanical Design Engineer in US
Verified LinkedIn User
Consumer Electronics
Used the Software for: 1+ year
Reviewer Source

A must have product that is fairly well executed

4.0 7 years ago

Comments: AODocs allows me, as an admin, to create company-owned folders and documents in Google Drive, and control permissions for those folders and documents in a useful way. No longer do documents get shared with half the team. Everything is accessible to precisely the right people.

Pros:

Almost everything you dislike about Google Drive for business is fixed in AODocs. Particularly, creating central, company-owned folders, with advanced user permissions at the folder or subfolder level. Why Google Drive doesn't have this natively is beyond me because Dropbox and Box have had it for years, but at least we have AODocs! Their chrome extensions make Google Drive useable for business.

Cons:

The interface is pretty unintuitive and ugly but it seems to be slowly getting a makeover. Their support is responsive but they aren't always great at understanding my issue and resolving the problem.

Jeremy
Information Resources Officer in Australia
Utilities, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Review of AODocs Document Management Libraries

3.0 6 years ago

Comments: Our company moved from Microsoft Office to Google for office productivity tools several years ago, so we had to support that move with a document management system that would allow us to store and manage the Google files within the context of a records management structure. Hence why we chose AODocs. AODocs lacks many features of a mature records management software, and their constant development/improvement process means there are frequent changes and releases, which we have to keep on top of.

Pros:

Integrates with Google Suite. User interface is good.

Cons:

Cannot search metadata across multiple document management libraries, only within the library. So that means depending on how you configure the structure of your libraries, users may first have to know which library the document would be in, then they could go and search within that library to find the document. Cannot apply configuration in one single library to affect multiple libraries, but rather have to apply configuration changes in each library. Frustrating to have limitations of numbers of documents, numbers of files etc. Does not have a mobile app or is not designed to work on small screens.

Rob
Director of Beverage & Brand Development in US
Verified LinkedIn User
Food & Beverages, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

AODocs has provided me with essential management tools that Google Drive fails to include.

4.0 6 years ago

Comments: Google, while trying to lure businesses, fails to provide adequate admin level management tools. AODocs provides much of the missing functions to create permissions throughout Drive and provides useful tools to users to be able to work in native applications.

Pros:

The support is fantastic when you need assistance. The tools for opening files in native format is extremely helpful to our employees.

Cons:

The software has at times been a bit clunky/confusing, especially when enforcing policy. But it has gotten better.

Scott Lawrence
Scott Lawrence
Director, IT Architecture in US
Verified LinkedIn User
Computer Software, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Document Management System that Works and is Easy to Implement

4.0 6 years ago

Comments: Allowed up to move more documents and files into Google Drive while providing the fine-grained security that users wanted.

Pros:

AODocs is a security and workflow layer that sits on top of Google Drive so it is easy to use and easy for people to adopt. New features are released monthly.

Cons:

There are two interfaces for AODocs, one for Google Drive and one that is the the main company UI. You can only do certain things, like check full security in the main one and this is a bit confusing.