--- description: Discover the benefits and disadvantages of Reftab. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Reftab Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [Fixed Asset Management Software](/directory/10026/fixed-asset-management/software) > [Reftab](/software/136727/reftab) # Reftab Canonical: https://www.capterra.co.uk/software/136727/reftab Page: 1 / 7\ Next: [Next page](https://www.capterra.co.uk/software/136727/reftab?page=2) > Asset hardware \& software management in a single tool\! Easy to setup and use. Cloud based and mobile. World-class support. > > Verdict: Rated **4.7/5** by 138 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Reftab? Schools and Universities, Technology and IT, Construction, Not-for-profit, Warehouse Managers, Design Agencies, Hardware Management, Museums, Churches, Audio / Visual Rentals. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 138 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Reftab - **Location**: Astoria, US - **Founded**: 2013 ## Commercial Context - **Starting Price**: US$31.25 - **Pricing model**: Flat Rate (Free version available) (Free Trial) - **Pricing Details**: Free Forever plan includes 50 assets with mobile apps for iOS and Android. Includes barcode scanning, barcode generating and printing asset tags, custom asset fields and categories, check in / check out and reservation abilities, advanced reporting, kits and much, much more. Paid plans allow you to store more assets and access advanced features like SSO. You also get unlimited user accounts and can choose the number of assets you need to track – so you never pay for more than required. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Ireland, New Zealand, South Africa, United Kingdom, United States ## Features - Access Controls/Permissions - Activity Tracking - Alerts/Notifications - Asset Lifecycle Management - Asset Tracking - Audit Management - Audit Trail - Barcode Recognition - Barcode/Ticket Scanning - Barcoding/RFID - Calibration Management - Calibration Scheduling - Check-in/Check-out - Compliance Management - Compliance Tracking - Configuration Management - Customization - Dashboard - Depreciation Management - Equipment Management - Fixed Asset Management - Historical Reporting - IT Asset Tracking - IT Reporting - Inspection Management - Instrument Management - Inventory Control - Inventory Tracking - Job Management - License Inventory - License Tracking - Location Tracking - Maintenance Management - Maintenance Scheduling - Mobile Access - Preventive Maintenance - Real-Time Notifications - Reminders - Renewal Management - Reporting & Statistics - Reporting/Analytics - SaaS Operations Management - Scheduling - Self Service Portal - Serial Number Tracking - Service History - Spend Management - Support Ticket Management - User Management - Vendor Management ... and 23 more features ## Integrations (33 total) - Adobe Creative Cloud - Apple Business Essentials - BambooHR - Cisco Meraki - Google Authenticator - Google Calendar - Google Data Studio - Google Workspace - HiBob - Iru - JIRA Service Management - Jamf Now - Jamf Pro - Jamf School - Jira ... and 18 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Fixed Asset Management Software](https://www.capterra.co.uk/directory/10026/fixed-asset-management/software) ## Related Categories - [Fixed Asset Management Software](https://www.capterra.co.uk/directory/10026/fixed-asset-management/software) - [Building Maintenance Software](https://www.capterra.co.uk/directory/30102/building-maintenance/software) - [CMMS Software](https://www.capterra.co.uk/directory/30032/cmms/software) - [IT Management Software](https://www.capterra.co.uk/directory/10001/it-management/software) - [License Management Software](https://www.capterra.co.uk/directory/10016/license-management/software) ## Alternatives 1. 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[Wasp Asset](https://www.capterra.co.uk/software/80853/assetcloud) — 4.5/5 (376 reviews) ## Reviews ### "Good but can improve" — 3.0/5 > **Luciano** | *4 March 2026* | Education Management | Recommendation rating: 2.0/10 > > **Pros**: The website is good and accessible sometimes there are some hitches in the system and I wish that there was more support > > **Cons**: I do not like that there isn’t categories for kits or accessories, it makes it a lot harder for our front facing clients to navigate > > Good with a slight cast of issues as previously said above, need more support and more features to make it more work friendly ----- ### "RefTab - asset / equipment management education" — 5.0/5 > **Melanie** | *15 October 2024* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: The adaptability / configurability of the platform. The pricing structure is simple and easily tracked. The team are excellent, welcoming feedback and considering adaptations if possible. > > **Cons**: The app is not focused the way we want it, but this is our specific use case. We will be reviewing its use again and hoping to be able to utilise it in the future. In the meantime, the portal works well for our users. > > We are quite early I our go live, but RefTab have been outstanding in their responsiveness and willingness to work with us to provide a product we can use. Any issues or questions have been dealt with promptly. ----- ### "Best rental software ive used but needs improvement" — 3.0/5 > **Ari** | *4 March 2026* | Higher Education | Recommendation rating: 6.0/10 > > **Pros**: The interface is easy to use and the layout and look of it is well designed, it's easy to read and figure out where everything is > > **Cons**: It's quite buggy, often doesn't let you check out kit reservations without a detailed explanation to why, just says "asset loaned out already" or "asset unavailable" without specifying which asset or user. You cant check kits out if theres too many accessories as it says "accessory limit reached" which is just silly, why put accessories there if you cant use them. You cant directly print a kit list or export PDF from a booking so we can print a physical kit list to help with our prep, instead we have to export an excel file with all the information and then delete the columns that are irrelevant, incredibly time consuming. When it shows the calendar view of booking availability it shows that its booked but you cant just click on the calendar and see the times and user, it just shows their e-mail in the booking which for us doesnt work as its just a student number. ----- ### "Usable but needs a new update." — 3.0/5 > **Richard** | *5 March 2026* | Higher Education | Recommendation rating: 5.0/10 > > **Pros**: It's easy enough to use, but it would be helpful if a training session or a user manual were provided. > > **Cons**: User interface is a bit clunky, we seem to have to navigate across all regions of Reftab to find certain assets. Pressing the back button doesn't take us back by one page, but to the homepage itself. This is time-consuming and frustrating. Reftab claims that the accessories are not bookable even if they have recently been cancelled or have no bookings, it will not be bookable. A Store Desk would be helpful such as what SISO offered with the barcode scanning. > > Reftab is okay; it gets the job done, but it has a few bugs, such as a restocked kit that will not update and will remain overdue. ----- ### "Excellent, scalable solution that fits any needs" — 4.0/5 > **Dan** | *2 October 2025* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Asset management is easy and flexible. Other solutions insist on you buying their QR codes or additional equipment but you are free to decide how you label your equipment. Full customisation of the data makes setup a little lengthy as you are setting up from scratch, however the process is easy and once set up simple to tweak as required. The reports are easy to run and the ability to write equipment off but still track it's whereabouts in the system is a helpful addition. Equipment booking is easy - it can be done with a simple QR code scan on both equipment and staff member, fully customised and accessories added as required/applicable. Returns are also easy - staff can even return their own equipment due to the portal's customisation options (per user if required). Plenty of integrations allow sync with many MDM options, Azure etc. No extra equipment required at this site - everything is handled either by the website or the app, including scanning QR codes. Users can be given different permissions depending on need and single sign on is also possible for extra security. > > **Cons**: Integrations can be a bit clunky and not always automatic. I find nesting department/rooms can be a bit messy. Automatically applying asset numbers works up to a point but when someone changes the pattern (for example skips a number - such as 1052 and skipping to 2000, or starts adding letters) it's not possible to revert to the previous pattern. (starting back to 1053). To get around this we started using the serial number as the asset tag as it can be automatically populated in the app. > > We've been using reftab for a long time, since it was a fairly new product. New features are constantly being added and pricing has remained steady. Educational discounts are generous ands have ensured our small school has not been priced out of an every growing product. ----- Page: 1 / 7\ Next: [Next page](https://www.capterra.co.uk/software/136727/reftab?page=2) ## Links - [View on Capterra](https://www.capterra.co.uk/software/136727/reftab) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data