---
description: Discover the benefits and disadvantages of ApprovalMax.  Learn the software price, see the description, and read the most helpful reviews for UK business users. 
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title: ApprovalMax Pricing, Cost & Reviews - Capterra UK 2026
---

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# ApprovalMax

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> ApprovalMax an award-winning B2B platform used by businesses, accountants, \& bookkeepers worldwide to build robust financial controls.
> 
> Verdict: Rated **4.7/5** by 29 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses ApprovalMax?

Small and medium businesses, along with accounting firms worldwide using Xero, QuickBooks Online, and NetSuite, can reduce approval times by 85% and errors by 80% with ApprovalMax.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.7/5** | 29 Reviews |
| Ease of Use | 4.7/5 | Based on overall reviews |
| Customer Support | 4.5/5 | Based on overall reviews |
| Value for Money | 4.6/5 | Based on overall reviews |
| Features | 4.6/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: ApprovalMax

## Commercial Context

- **Starting Price**: £35.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite).
Different plans available (Standard, Advanced, Premium).
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- Access Controls/Permissions
- Accounts Payable
- Accounts Receivable
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Billing & Invoicing
- Business Process Automation
- Client Management
- Collaboration Tools
- Compliance Management
- Compliance Tracking
- Customisable Invoices
- Data Extraction
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Duplicate Payment Alert
- Expense Tracking
- Financial Management
- Financial Reporting
- Invoice Processing
- Onboarding
- Process/Workflow Automation
- Project Management
- Purchase Order Management
- Purchase Order Reconciliation
- Quotes/Estimates
- Real-Time Data
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Risk Management
- Role-Based Permissions
- Search/Filter
- Supplier Management
- Task Management
- Third-Party Integrations
- Vendor Management
- Version Control
- Workflow Configuration
- Workflow Management

## Integrations (6 total)

- Airwallex
- Dext
- NetSuite
- QuickBooks Online
- Slack
- Xero

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Actuarial Software](https://www.capterra.co.uk/directory/31360/accounting-practice-management/software)

## Related Categories

- [Actuarial Software](https://www.capterra.co.uk/directory/31360/accounting-practice-management/software)
- [Accounting Software](https://www.capterra.co.uk/directory/1/accounting/software)
- [OCR Software](https://www.capterra.co.uk/directory/31459/ocr/software)
- [Procurement Software](https://www.capterra.co.uk/directory/7/procurement/software)
- [Procure to Pay Software](https://www.capterra.co.uk/directory/32895/procure-to-pay/software)

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## Reviews

### "Great software for approval and providing an audit trail." — 5.0/5

> **Emma** | *1 February 2026* | Nonprofit Organization Management | Recommendation rating: 9.0/10
> 
> **Pros**: ApprovalMax offers great value for money as a one-stop approval software which integrates with Dext and Xero. It is easy to use, you can set up customised work-flows easily, and customise them per user. ApprovalMax allows supplier management through approval work-flows. It means more then one approver can review a supplier or purchase invoice. Customer support are available via a chat function which gives advice quickly. You can log in using other via credentials, giving quick secure access.
> 
> **Cons**: The part I like least about ApprovalMax is how you remove a user. It requires off-boarding and you need to scroll across to find it. It is not obvious, but can be done easily once you know where to find it. Some users have struggled setting up the 2-step authentication, but the admin user has been able to sort this without too much hassle.
> 
> My overall experience with ApprovalMax is very positive, we have used the software for many years and our external auditors often praise the audit trail of bills being approved with the evidence automatically attached to a bill in Xero. This gives a clear time stamp and user name in Xero, with no added effort.

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### "Approval Max Review" — 5.0/5

> **Simon** | *27 March 2026* | Financial Services | Recommendation rating: 10.0/10
> 
> **Pros**: I liked how easy it was to implement - it took very little time and effort to get up and running. It also integrates with Xero making posting invoices super easy once approved. I also love the OCR capability which saves so much time when inputting invoices.
> 
> **Cons**: The budget tracking functionality, although useful, can be confusing as it only includes deductions for bills which have been through Approval Max, it doesn't take account of journals which might have been posted against a budget in Xero.
> 
> Overall we're really pleased with Approval Max. It represents great value for money, is easy to implement and I'd definitely use it again.

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### "Full financial control system" — 5.0/5

> **Lara** | *5 August 2024* | Accounting | Recommendation rating: 9.0/10
> 
> **Pros**: ApprovalMax is great if you have a team or separate finance team/external sign-off. It’s intuitive to use, easy to build workflows \& a great app for approvers. The new features such as Capture, means you can deal with the whole approval process directly in the app, making it easier for users. It has good reporting including auditing for fraud purposes. Features such as being able to temporarily assign another approved when on holiday \& have ‘either/or’ approval chains means it avoids bottlenecks.
> 
> **Cons**: The partner dashboard isn’t the best for practices \& seeing all your clients \& subscriptions. Sometimes the set up can take a bit of time.
> 
> I’d definitely recommend it if you’re struggling to keep track of what’s going on, have budgets to track \& need internal sign off. Having everything in one place, you can give staff access to ApprovalMax rather than the accounting system. They run regular demos \& live webinars for support purposes as well.

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### "Easy to use" — 5.0/5

> **Katie** | *24 July 2024* | Marketing & Advertising | Recommendation rating: 8.0/10
> 
> **Pros**: This is a great "out of the box" software for tracking purchases and payments. You can create multiple users and authorization levels which is really handy
> 
> **Cons**: The search function is a bit clunky and doesn't like the return key\!\! 
Matching invoices to Purchase orders is only available in the pro version
> 
> This is a great way to make people accountable for their spending and have a double check on bills before they are paid

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### "Great approval control tool" — 4.0/5

> **Zach** | *3 April 2026* | Financial Services | Recommendation rating: 8.0/10
> 
> **Pros**: ApprovalMax provides great approval controls with audit trails and integrates seamlessly with Xero. The interface is intuitive and easy for non‑finance users.
> 
> **Cons**: Budget controls can be challenging where invoices cover periods that don’t align neatly with budget cycles. This can be difficult for non‑finance users to understand, particularly where accrual accounting is required to interpret spend correctly.

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## Links

- [View on Capterra](https://www.capterra.co.uk/software/176713/approvalmax)

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| en-AU | <https://www.capterra.com.au/software/176713/approvalmax> |
| en-CA | <https://www.capterra.ca/software/176713/approvalmax> |
| en-GB | <https://www.capterra.co.uk/software/176713/approvalmax> |
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| en-NZ | <https://www.capterra.co.nz/software/176713/approvalmax> |
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| ja | <https://www.capterra.jp/software/176713/approvalmax> |

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