15 years helping British businesses
choose better software

What is Kantata?

The Kantata Professional Services Cloud is purpose-built to help organisations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle.

Who Uses Kantata?

Kantata is ideal for professional services organizations with 50-5000+ employees. Focused in marketing, advertising, creative agencies, software, IT services, and management consulting industries.

Where can Kantata be deployed?

Cloud-based
On-premise

About the vendor

  • Kantata
  • Founded in 2022

Kantata support

  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Canada, Ireland, New Zealand, Singapore and 2 others

Languages

English

Kantata pricing

Starting Price:

Not provided by vendor
  • Yes, has free trial
  • No free version

Kantata does not have a free version but does offer a free trial.

Pricing plans

About the vendor

  • Kantata
  • Founded in 2022

Kantata support

  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Canada, Ireland, New Zealand, Singapore and 2 others

Languages

English

Kantata videos and images

Kantata Software - Resource Management
Kantata Software - Project Management
Kantata Software - Analytics and Reporting
Kantata Software - Time Tracking
View 5 more
Kantata video
Kantata Software - Resource Management
Kantata Software - Project Management
Kantata Software - Analytics and Reporting
Kantata Software - Time Tracking

Features of Kantata

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Budget Management
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Campaign Management
  • Capacity Management
  • Change Management
  • Collaboration Tools
  • Commenting/Notes
  • Cost-to-Completion Tracking
  • Dashboard
  • Data Import/Export
  • Dependency Tracking
  • Document Management
  • Drag & Drop
  • Event Triggered Actions
  • Expense Tracking
  • File Sharing
  • Financial Management
  • Forecasting
  • Gantt/Timeline View
  • Graphical Workflow Editor
  • Integrated Business Operations
  • Invoice Management
  • Issue Management
  • Kanban Board
  • Milestone Tracking
  • Mobile Access
  • Multiple Projects
  • Overtime Calculation
  • Performance Metrics
  • Portfolio Management
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Real-Time Updates
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Role-Based Permissions
  • Search/Filter
  • Skills Tracking
  • Status Tracking
  • Task Management
  • Task Scheduling
  • Template Management
  • Templates
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Timesheet Management
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Workflow Configuration
  • Workflow Management

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Reviews of Kantata

Average score

Overall
4.2
Ease of Use
4.0
Customer Service
4.2
Features
4.0
Value for Money
4.0

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Andy
Andy
VP, Services and Support in US
Verified LinkedIn User
Industrial Automation, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Professional Services Automation and Project Collaboration in One Package

5.0 2 months ago

Comments: The overall experience was positive - the implementation went well and the consultant kept us focused on the core items we wanted to implement first.

Pros:

The best feature of Kantata is that is provides a combination of Professional Services Automation (the ability to track time, assignments, tasks, project margins, etc.) along with an end-customer collaboration capability to jointly track project task progress, shared documents, and shared task progress.

Cons:

The more challenging part of Kantata is the custom reporting aspects. During implementation, we have several custom reports built by the Kantata team. These are working acceptably, but if you want to modify or change those reports it takes a pretty high level of knowledge and experience.

Alternatives Considered: Jira , TeamGantt and monday.com

Reasons for Switching to Kantata: Kantata provided the combination of both PSA software and project execution collaboration with external customers.

Denise
Denise
Marketing Specialist in US
Verified LinkedIn User
Marketing & Advertising, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

It's a fantastic time and task management system

4.0 2 years ago

Comments: Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed.

Pros:

My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users.

Cons:

I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another.

Brendan
Associate in Canada
Management Consulting, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Good system but some frustrating issues

3.0 4 years ago

Comments: Useful overall, but the more time I spend with it the more I realize it is missing some key functionality that would save a lot of time. It's much more difficult to update a project in Mavenlink than past systems I've used, and I think there are some beneficial tweaks that could be made

Pros:

From an ease of use standpoint, time entry and project creation is fairly straightforward. It's also nice to have access to so many reporting features, although I imagine that's even more valued by the leadership team rather than staff.

Cons:

Three major issues stand out to me and my colleagues: 1- the software is very slow at times, and the more time I spend making edits to a project the longer it takes. In some cases, the lag is so bad that a task that should take 10 minutes ends up taking 30 since I wait so long for the system respond. The more tasks and individuals assigned to a project, the worse it is. Customer service suggested I delete my cache, but this was a temporary and fairly ineffective solution 2- It'd be great to have a simple place where I can see exactly how many hours a team member has on a project. Right now, we can only see time assigned to individual tasks, and then need to calculate the total manually 3- When tasks get extended or shortened, it'd be great to have a way to have Mavenlink automatically distribute time accordingly. For example, if I have 1 hour assigned for a 1-week long task, it'd be nice if I could automatically change this to 30min/week if that task were extended to being 2 weeks long. I know time can move automatically if the gantt is updated, but that only works if the task stays the same duration and hasn't started yet. Other systems offer this feature

Verified Reviewer
Verified LinkedIn User
Computer Software, 5,001–10,000 Employees
Used the Software for: 1+ year
Reviewer Source

Great time tracking but has many bugs

4.0 4 months ago

Pros:

Great to track / approve timesheets and allocate resources in your plan

Cons:

Bugs stands forever and it’s not easy to use and navigate for first time users.

Mike
Mike
Project Manager in UK
Verified LinkedIn User
Marketing & Advertising, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Awesome platform that's only getting better

5.0 5 years ago

Comments: Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects.

Pros:

The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform.

Cons:

There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries.

Alternatives Considered: WorkflowMax and Adobe Workfront

Reasons for Choosing Kantata: Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well.

Switched From: Adobe Workfront

Reasons for Switching to Kantata: Fitted to our budget and offered functionality we saw as essential to resource management.