--- description: Discover the benefits and disadvantages of PaperStream Capture Pro. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: PaperStream Capture Pro Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [OCR Software](/directory/31459/ocr/software) > [PaperStream Capture Pro](/software/1070398/PaperStream-Capture-Pro) # PaperStream Capture Pro Canonical: https://www.capterra.co.uk/software/1070398/PaperStream-Capture-Pro > PaperStream Capture Pro is an OCR solution that helps capture data, scan and process documents, create cleaner images, and more. > > Verdict: Rated **5.0/5** by 4 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **5.0/5** | 4 Reviews | | Ease of Use | 5.0/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.8/5 | Based on overall reviews | | Recommendation percentage | 100% | (10/10 Likelihood to recommend) | ## About the vendor - **Company**: Ricoh ## Commercial Context - **Starting Price**: US$329.99 - **Pricing model**: Per User (Free Trial) - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based - **Supported Languages**: Arabic, Brazilian Portuguese, Chinese, Czech, Dutch, English, French, German, Greek, Hebrew, Indonesian, Italian, Japanese, Korean, Polish, Romanian, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese - **Available Countries**: Canada, Japan, Mexico, United States ## Features - Data Aggregation and Publishing - Data Extraction - Document Capture - Document Conversion - Document Storage - File Sharing - Forms Creation & Design - Full Text Search - Process/Workflow Automation - Text Extraction - Workflow Management ## Integrations (11 total) - Amazon S3 - Azure Blob Storage - Azure Files - Box - DocuWare - Dropbox Business - Egnyte - Google Drive - Microsoft SharePoint - Microsoft Teams - OneDrive ## Support Options - Email/Help Desk ## Category - [OCR Software](https://www.capterra.co.uk/directory/31459/ocr/software) ## Related Categories - [OCR Software](https://www.capterra.co.uk/directory/31459/ocr/software) - [Document Management Software](https://www.capterra.co.uk/directory/30063/document-management/software) - [Forms Automation Software](https://www.capterra.co.uk/directory/10023/forms-automation/software) - [Data Extraction Software](https://www.capterra.co.uk/directory/30619/data-extraction/software) ## Alternatives 1. [Google Docs](https://www.capterra.co.uk/software/160756/google-docs) — 4.7/5 (28798 reviews) 2. [Google Drive](https://www.capterra.co.uk/software/161425/drive) — 4.8/5 (28427 reviews) 3. [Google Workspace](https://www.capterra.co.uk/software/168389/google-workspace) — 4.7/5 (17483 reviews) 4. [OneDrive](https://www.capterra.co.uk/software/161304/onedrive) — 4.5/5 (12623 reviews) 5. [Microsoft Word](https://www.capterra.co.uk/software/1010319/microsoft-word) — 4.7/5 (2783 reviews) ## Reviews ### "CDWG Federal / DoD Sales Review" — 5.0/5 > **Joey** | *30 September 2025* | Telecommunications | Recommendation rating: 8.0/10 > > **Pros**: Cost / Licensing Model It’s subscription‑based (for Pro / Pro Premium), which adds annual cost. PaperStream Capture PRO Some users feel that for light use or small volume, the cost may not justify all of its advanced features. (There are free / lighter versions, but they are more limited.) Scanner / Device Compatibility Limitations Although it supports a wide variety of TWAIN‑compatible scanners, “there may be some limited functionality with TWAIN‑compatible devices.” For devices or scanners from other brands (non‑Fujitsu / Ricoh) you might run into driver issues or limited features. Performance / Hardware Requirements To get full speed and image quality, you need good hardware (CPU / RAM / disk) to support all of the post‑scan corrections, OCR, image cleanup, etc. If your setup is weaker, scan speeds may drop significantly > > **Cons**: Great OCR \& Data Extraction Capabilities It supports printed text, non-cursive handwritten block text, and checkboxes with high accuracy. You can also use zonal OCR, barcode recognition (1D \& 2D), patch codes, etc., to help automate document separation and metadata tagging. PaperStream Capture PRO Powerful Image Processing / Cleanup Tools The “PaperStream IP” engine cleans up images (removing background noise, adjusting contrast, etc.), which improves scan readability and downstream processing. Flexible \& Automated Document Separation / Sorting Various automatic separation methods (blank page, barcodes, patch codes, specific form recognition) help reduce manual effort. PaperStream Capture PRO Specific Form separation allows scanning mixed forms together and having the software distinguish forms by layout or established templates. User Interface \& Profile Management Wizard‑based profile creation, batch managers, single‑touch simplicity for many workflows. Good for less technical users. PaperStream Capture PRO All‑in‑one post‑scan review windows, making QA checks, corrections, indexing easier without bouncing between different tools > > Overall experience has been very good\! Customers are open to it as a solid and reliable option that easily partners with CDW. ----- ### "Efficient document capture" — 5.0/5 > **Surbhi** | *20 November 2025* | Health, Wellness & Fitness | Recommendation rating: 10.0/10 > > **Pros**: I like advanced features like barcode recognition, OCR, and AI-OCR to minimize manual effort. User friendly and easy to use > > **Cons**: Complex setting and bit costly . initial setup process is challenging . Only initial setting otherwise no issue . > > positive overall experience for high-volume scanning, user friendly and easy to use . Very Reliable product ----- ### "Reliable Smart & Streamlined - PaperStream Ultimate Scanning Companion." — 5.0/5 > **EHSAN** | *30 September 2025* | Information Technology & Services | Recommendation rating: 10.0/10 > > **Pros**: PaperStream Capture Pro offers accelerated workflows \& advanced Image enhancement features. Moreover it supports barcode recognition \& customizable indexing. it also ensures high accuracy in data extraction. Its has very user friendly interface and easy to use. > > **Cons**: The only thing that i like least about PaperStream is: Pro version is little expensive. Lacks Intuitive control over duplex scanning. > > As per my experience PaperStream Capture Pro is one of the best and powerful document capture software which is solely designed for high volume scanning environments. It automates batch processing and reduces manual intervention. moreover it seamlessly connects with popular Content management Systems. Offers rapid customer support. ----- ### "Best in Class Scanner" — 5.0/5 > **David** | *30 September 2025* | Financial Services | Recommendation rating: 10.0/10 > > **Pros**: Love the pair with my Ricoh Sccanner making scanning an exciting and rewarding experience in the quest to reduce paper clutter. > > **Cons**: Choose your folder destination easily and name files before you save. Get the bundle and get an extended warranty with peace of mind. > > Great value for the money, we are making great progress towards a paperless office. I hope to buy a scanner for my clients to upload to a shared one drive. ## Links - [View on Capterra](https://www.capterra.co.uk/software/1070398/PaperStream-Capture-Pro) ## This page is available in the following languages | Locale | URL | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | ----- ## Structured Data