Reviewed on 26/09/2019
Patient Now Review
Comments: THe software is OK. Its not very user friendly. I find that staffing adequate at PATient Now adequate but not outstanding. I find it annoying that at least 3 times a year our calls are returned after our hours and often times 2 days after the call is made.
Pros: Computer based, multiple machines can run. I like the Electronic Prescription Module. I like the scheduler. I like the ease of document template use and writing encounter notes. I dont like its integration with MIRROR software as it is too slow.
Dont like the report generator. It is unable to save the "steps" to generate a particular report so that everytime a report of a particular type that needs to be run, we must go through all the steps to run it. It is cumbersome and not time efficient. I purchased a Microsoft tablet to use with this software and it is quite cumbersome and dont use it. IT is too slow. I have all the latest and greatest wifi but still too slow.
I think the integration of WORD DOCUMENTS with this software needs to be upgraded. One can input a .RTF file to the template manager but it would be easier if the software recognized microsoft word documents. It does seem to hande pdfs a bit but not jpegs. I would like to have easier input of jpegs. I have inputted several jpegs for use in the clinical information section with injectables but the software is not very robust.
There needs to be changes in the Injectables ares. The drop downs for specific injectables do not pertain to that particular injectable. I dont remember off the bat which injectables there were not appropriate dosage or amount injected.
Reviewed on 25/09/2018
Patient Now Review
Comments: Everyone is friendly and responsive and ready to help. I would like to see quicker updates.
The PatientNow program is an excellent practice management system for a cosmetic practice. There are a few flaws, but I have found the developers and help desk to be really open to feedback. My only wish… quicker solutions.
The program is solid from a marketing prospective, it features a drip marketing component that is correspondent to the patient’s procedure of interest or in the patient’s pathway of their treatment(s) they have selected. This is excellent in terms of focused marketing efforts, and segment marketing. Being able to segment market to those patients interested in a particular service/procedure that they have expressed interest in means higher open rates on emails, more visibility and better patient engagement because you are able to address patient’s concerns specific to their interest.
The program is 95% user friendly and intuitive. It is easy for everyone from the front desk to medical personnel to use. For the most part the program is able to arm administrators and physicians with what they need to have schedules, reports and other business items accurate with a few very minor details I will mention in the “the least liked about the software section”. Speaking to the marketing end, it is amazing to custom emails for each procedure and each step of the process for a procedure as it relates and corresponds with an appointment. Meaning it is great to email patients about their upcoming procedure or appointment automatically.
As stated in “pros” section of the survey the marketing component “treatment pathways” is dynamic way to communicate with patients without having to remember to follow up or to create emails. Emails can essentially be launched daily to hundreds of different patients for the treatments they are interested in. This again is great! The issue is the program is not HTLM friendly so sending professional branded materials is not an option. You are really forced to piece together emails that looked pieced together or you can type generic emails – not good for a luxury practice or product. Reports are okay, it does take some maneuvering and comparing to have things balanced in terms of commissions, end of day, AR etc. More custom reporting should be available and the response to custom request varies based on their other prioritized projects. Reports are mathematical and should always balance regardless… 1 + 1 is always 2.
Scheduling is easy, but I believe could be easier. Viewing a patient’s schedule history should be the easiest function of the system, it is not. It is not hard, but it is not efficient for the people who have the hardest job in a practice which is the front desk. Inventory is trash in equals trash out - meaning there is too much opportunity for mistakes. This can be an area of too many opportunities for potential loss… the program should have a better on order, received control mechanism. We are still waiting on the cloud version, like an APP
Reviewed on 27/09/2019
Patient Now Good & Bad
Comments: Overall it's fair. We finally have a trainer who is fantastic. She has helped us tremendously. The guys in support, for the most part, are very helpful but getting through to them sometimes is difficult.
Pros: I think the recent upgrade to include memberships and referral programs was a good one. It has made managing our membership program so much easier! I know can quickly look to see which patients' plans are expiring and quickly send them an email to renew. I can also add in the promotions and discounts so there is no more manual calculations done at the front desk.
Cons: The financial reporting still needs to be buffed up. In order to get the data I need, I have to run a report, download it to Excel, format it so that I can create pivot tables and then run the pivot tables. It's a lot of work. The schedule also needs to be improved. They have said for years that it's "on their list" but I've been hearing that since 2013.
Reviewed on 24/04/2019
good system but still needs some improvement
Pros: EMR works pretty well when the provider is in the office.
Cons: 1. The report functionality still needs a lot improvement. A lot very essential reports are missing or not working well if you are trying to use PN reports to run data analysis to grow your practice, control your inventory, reconcile commissions or system audit. The support team will input the enhancement request for you if they see the importance of the modification needed but no guarantee when the request will be fulfilled. If you can't wait, I believe PN can make customize report for you for a fee. This is something that I was not informed at the time of software purchase. 2. PN doesn't have a mobile platform to support cell phones. If the provider gets a call from answering service after hours, he has to find a computer or tablet to log into the system to document the call. 3. Information doesn't flow from one module to another. For example, when a patient comes in for Botox, MA logs the type of injectible, units, lot #, provider ect. PN won't push such info into invoice. When the patient is ready to be checked out, the front desk lady has to manually enter the same information again. This creates inefficiency and chance for error intentionally or unintentionally.
Reviewed on 25/05/2019
Comments: I have been a user of PatientNOW for 7 plus years now. We have always received wonderful support from the trainers, managers and support team. However, I wanted to share the most current experience that sparked this review. A couple of weeks ago I contacted sales to hear about moving our current server based PatientNOW over to PatientNOW cloud. As our server is older and will no longer be supported by Microsoft in January of 2020. I spoke with Mark who was very knowledgeable and was able to get all my questions answered and the information sent over to me quickly. I wasn't quite ready to switch over yet until... a few days later when our 2008 windows server had a failed hard drive. Not wanting to replace the hard ware in the server since I knew we were going to do upgrade soon. I called Mark back on a Friday in the mid morning. Telling him my situation and asking how soon can we make this switch to the cloud as I was fearful the other two hard drives were about to go as well. Mark started the process. Ben called me later that afternoon telling me the process and his team went to work. Now I sit here, the following Friday completely switched over to the cloud based PatientNOW and Zinsser Plastic Surgery had NO downtime. The switch was flawless thanks to the team at PatientNOW.
Pros: The lay out. Once you understand the basic workings of the software is very easy to get around.
Cons: I have a hard time creating the templates, however they trainers are always willing to help.
Reviewed on 22/04/2019
Comments: PatientNow allowed us to streamline our business. It was difficult to transition over to paperless, but the Patientnow system was pretty intuitive and our staff adjusted. It was an excellent choice for our business and I'm grateful we discovered it when be began our paperless transition back in 2011.
Pros: We are a plastic surgery practice and we purchased this software because it allowed us to use it for both our insurance billing as well as cosmetic billing. We sell skin care products as part of our business and this software allowed us to use a bar code scanner, inventory the products and create cosmetic invoices. A lot of medical software is not geared towards plastic surgery practices which require both insurance and cosmetic billing. The others that we researched, were much more complicated, much more expensive and had many components that we didn't need. We didn't want to pay for features we wouldn't end up using. We were fortunate to purchase PatientNow when it was first coming out and got a fantastic introductory offer.
Cons: Occasionally, I come across a report or feature that is missing, what I feel like, are obvious options. The help department usually is responsive to our feedback.
Reviewed on 07/10/2019
Comments: Over all I would recommend this product to anyone. I do think it takes a little coaching at first to understand how to use the software but it is very helpful to pull reports and to help us track patient turn around. It is nice to be able to pre saved quotes so it reduces the amount of time a patient is waiting on me.
Pros: It helps us keep up with tracking our patients conversion rates.
Cons: I don't like that we have to give so much detail to generate a report. We have to create a new category for every procedure if that procedure requires a revision. We thought we had it down to where we could pull from a discounts report but we actually had to go in and create a revision category for all procedures to acquire accurate data.
Reviewed on 01/10/2019
Comments: PatientNow offers EVERYTHING you need for a practice. It provides everything from scheduling appointments, texting/emailing to communicate with patients, and extensive patient charts to running reports for tracking your practices growth and keeping your inventory, products, and services organized. It is a great program with just a few minor inconveniences. I feel like there is not program that will not have those though. The great part is PatientNow has great customer service to help you maneuver through those minor set-backs.
Pros: The customer service department availability and knowledge is awesome! If the person that I come in contact with first does not have a solution, they make sure they find the right person for finding the solution.
Cons: There are some simple functionalities that I wish were different. For instance, printing multiple copies of requisitions, quotes, invoices, etc. There is no option to print multiple copies at one time. It is little stuff like that, that may not take a long time, but through out the day gets frustrating. I also do not like that there is ONE type of scanner that is compatible with their program. It is a very expensive scanner and I wish there were more options.
Reviewed on 26/09/2019
Great system for a cash based aesthetic practice
Comments: Overall, great software product at an excellent price. Customer support has been great too, so I would highly recommend this to others.
Pros: The software has addressed key work flow requirements in aesthetic practices. It has very helpful templates already included and making your own custom templates is very easy. Now that our practice has had it for some time we have started looking at the analytics that the software offers. Finally, text and email marketing is included which means we do not have to pay another vendor to do it or enter emails/phone numbers on another platform.
Cons: I wish the software interface was more streamlined. When I say this, I am specifically referring to the small boxes and colors.
Reviewed on 01/10/2019
I had better expectations
Comments: I have mixed feelings. Some days I'm glad i got it and most I am frustrated. I went from paper and many times would like to go back.
Pros: Many different features. I'm sure when I get the hang of it all it will be worth it but still very confusing at times.
Cons: Difficult getting started. Still in the beginning process with pathways almost 6 months later. Only help when I ask for it never above and beyond what I need. Very hard to get meetings with my "person" although he is very nice. About 75% of my patients do not like the portal and the online booking is confusing for them I now am doing a lot more scheduling myself taking time away from the practice.
Reviewed on 11/10/2019
Pretty unhappy with my experience.
Comments: I spent a fortune purchasing this software and basically only use it as a scheduler. There are parts of the software that are poorly thought out and the company has never addressed these issues. And after purchasing the full product they are now migrating to a cloud-based platform and have no regard for the fact that I purchased their software outright, and have paid for support monthly for years.
Pros: It’s programmability and it’s full feature set.
Cons: Lack of true support to ever get it properly Implemented
Reviewed on 30/04/2019
Good concept needing better functionality and speed
Comments: The owner is visionary. The concepts are great. It could be more user friendly. See above.
Pros: I bought this because of the patient engagement and retention features. It was okay until it became cloud based. It has good potential but it requires the support team to implement or change pathways.
Cons: The cloud based version. It is so slow it is actually disruptive to our day. Seems thing to disappear or drop off. The features that were supposed to be present in the cloud, and why we switched before we had to are not there, eg memberships and the ability to ACH their monthly payments. They supposedly have an iPad version that will help in the rooms but we haven’t gotten it up and running yet. You cannot just switch from one user to another without the whole program rebooting again and my assistants follow me rather than staying in the same room. Customer service is responsive but we are all very frustrated at the moment.
Reviewed on 05/10/2019
Our experience with PatientNow for 7 years
Comments: Charting and record maintenance. Analysis of performance data.
Pros: Designed particular for esthetic surgery and medi spas. Very easy to set up and to use. Excellent tech support. Cloud storage eliminate the need for a local server and concerns of backup security. Easy to use at multiple sites.
Cons: Since transition to cloud storage, annual cost is higher. Still a good value.
Reviewed on 04/10/2019
Online Booking and Other Functions that don't work like they should
Comments: The text reminders are really great. Also the pathways are good. They are a little complex but seem to work to get patients back in the door. I think once a quarter a trainer should go through them with their accounts as when things change etc. things can get messed up. Or they add new services and a pathway never gets created or gets created poorly.
Pros: Scheduling on this software is very easy. Creating invoices is also simple.
Cons: The online booking. There is no way for the patient to reschedule so they end up just booking multiple spots. Also, I wish there was a way to guarantee the booking with a credit card as so many people make appointments and don't show. Also, I wish when you selected a provider, the drop down for services only put what that provider is able to do. Many people are searching providers for the wrong services. Also, a schedule marking for patients that have done paperwork online. And it should prompt them to do this when booking.
Reviewed on 08/10/2019
Best of the worst?
Comments: A bit Soso. It’s doing what we needed to do, but the promised constant contact integration that was supposed to happen in March 2019 never happened. The marketing portal is pretty worthless. The program is not a real cloud-based program which is irksome considering I have apple computers at home and had to buy a PC just to look on patient now. The software has glitches and patients do not like the portal either. More often than not they have difficulty accessing it and filling it out. Sometimes they get to the end of all the questions and the submit button does not work. If I start a note on a patient and then do a procedure, often that note disappears and I have to start over.
Pros: I like that customer service is very good, the trainers are excellent and the ease of creating notes and modifying templates is simple.
Cons: It is not possible to flip between windows. So if you are in putting a new product and forgot to put in the manufacturer, you have to switch out of one window, lose all of your information put in manufacturer and then go back. Sometimes this happens three or four times because there is a sequence of putting in things that is not intuitive and the software does not automatically create the flow for.
Reviewed on 08/10/2019
Patient Now Review
Comments: In the beginning, when we first began using PN it was informative and responsive to requests. Now it is difficult to get help with changes or get those implemented. No one seems to be there to review and help make suggestions to improve aspects of our account.
Pros: The overall use for many practitioners in the office is great. Not having to move from one system to another to capture changes is a big plus.
Cons: Making changes in the system is very difficult. The company is great at suggesting and having ADD-ON charges like the Enhanced Pathways. Which we bought into in March and in Oct. we are still trying to implement and working out the kinks. All the while those flawed emails are going out to the patients.
Reviewed on 01/10/2019
New Cloud Based Software Glitchy
Comments: Great support.
Pros: Cloud based software is definitely the way to go and it has a lot of functionality. Probably too much for most oractices
Cons: Missing records. Slow upload speeds for pictures. Bloated software. Used to be better before. I wouldn’t recommend this unfortunately not something better to choose from. Overpriced
Reviewed on 04/10/2019
Cloud service needs help
Comments: Overall a 4 out of 5.
Pros: Customer support and our trainer. The weekly webinars are great training tools
Cons: Since the cloud migration, we’ve had a couple of issues
Reviewed on 01/10/2019
Pros: Very well thought out and comprehensive software. PatientNow allows its users to perform all necessary functions for a medical practice.
Cons: I really have nothing bad to say about patient now
Reviewed on 02/10/2019
Comments: it is an intuitive program to learn, but many features that we would think would be part of any good program aren't there and haven't been added over the almost 7 years we've requested them
Pros: Easy to navigate and intuitive. Makes it easy to onboard new employees. Unlike some other products it doesn't try to cover every specialty which makes it simple to understand
Cons: Can't bring up more than one session/patient at a time so have to interrupt what you're worjking with and navigate back where you were if you need to take care of another patient issue- especially challenging at front desk. No way of indicating urgent patient issues with warning- such as "do not schedule this patient" or "patient owes collections"- sticky note option is too easy to miss
Reviewed on 12/04/2019
PatientNow EMR System
Comments: I think PatientNow is a great option for practices wanting to implement a general EMR system that is easy for them to switch over from charts.
Pros: The EMR system was easy for a team that was just leaving charts, you can limit permissions for them so they can feel at ease navigating the system.
Cons: Support is a drawback. I often see updates that roll out and only learn about them after I see something new as I am using the system. Rarely do I get a live person to talk to when I want help and often get a ticket with a call 1-2 days later after I have figured things out on my own. Support is also not too helpful, if I ask them a question they will not always have the answer and tell me that something is not possible and then I learn on my own it was.
Reviewed on 16/10/2018
PatientNow is the best practice management Software
Comments: I have been using PatientNow for several years at this point and in my practice I always strive for improvements. Last year I took on the project to change PatientNow with a different practice management software. I evaluated several platforms including but not limited to Nextech and Remedly. Many promises were made by different companies but at the end, when my practice manager drilled into the softwares to check if this switch would benefit the practice, we quickly realized that PatientNow is the best option for our practice.
Pros: Very complete software for practice management at a very affordable price. Great customer service, easy to use.
Cons: I wish that they would switch to a native app or a web based version. now we work with a remote desktop connection that at time is a little slow
Reviewed on 12/04/2019
Easy to use with a lot of features
Comments: Our staff is very happy with Patientnow. We have used it for several years now, and are still discovering ways to streamline our practice. Technical support staff from PatientNow are very nice and helpful, sometimes it is hard to get a hold of them, but they do respond back in a timely matter.
Pros: Patient now has lots of features, automated emails, inventory system and reporting that helps our practice run smoothly. We have multiple providers and we use Patientnow throughout the day. The dashboard is very user friendly, and it is easy to teach to our staff.
Cons: There are some limitations, and many add on packages that are not included. For the yearly price, it would be nice if all add ons were included.
Reviewed on 04/09/2019
DISHONEST AND DYSFUNCTIONAL. Do NOT downgrade to cloud based version until they fix big bugs!
I ran out of room above; but there are multiple other problems with PN and their support and capabilities. The report and data analysis are a joke--if you really want to know, for instance, how many of a specific surgery you book from a certain city or area code to know which of your ad campaigns are actually turning into booked cases you can not. If you want to know how many of a specific type of surgery you've done within a specific time period you have to just print all cases for that time period and count them yourself, and on and on.
As I write this my nurse is on the phone with a PN technician for what will literally be her 12th hour trying to solve the loss of scanning capability which accompanies the cloud base version we, and other PN clients, are being pushed into using. Yes, with every change or upgrade prior functions are typically lost, the techs completely BS us by saying that it is a fault of our office, or something our IT guy did, etc., before finally admitting (after two weeks of this crap) that other offices are all having this same issue.
This is absolutely standard operating procedure for PatientNow. They deny the problem for a while, we waste multiple hours trying to work around a technical issue ourselves with no help, I finally get angry and push it when what they are telling us makes no sense and finallly they admit that there is a problem on their end which they do not know how to fix; and do not know that they will ever fix.
My patient records are all currently stored in this EMR. That is the only pro. and the only reason we still have it.
Will likely be switching soon.
Multiple misrepresentations and technical issues. Will list just a few :
1. Before and afters are crucial to a cosmetic surgery practice. PN has multiple issues with photo management .I put in an "enhancement request" July 2015-still pending. Issues include: You can create a before/after montage but CAN'T SAVE IT. Yep. You have to screen shot, save to your desktop, and then import back into the chart. Second, the before/after you create is not in a form usable for your website, ads, soc media, etc. It has a crude border which separates the photos and the right and left borders have dotted lines and arrows on them. Finally, if you want to do a 3x3 grid instead of 1x1 or 2x2 the photos can not be put in any specific order so you can not really show "before" and "after".
PN salespeople are dishonest even if you pointedly ask a about a specific capability or if there are any extra charges, etc. PN administration will NOT back up what their salespeople promise and just tell you they don't know why you were told [fill in the blank].
Prime example: I thought long and hard before buying the software in 2012 and asked specifically if I would own the software, what kind of tech support I would have and whether there were ANY additional charges at all with the exception of add-ons discussed. Imagine my surprise when I was hit with a $5,000 annual "support fee" which has increased steadily in price since then.
3. Almost every capability they you would want is an additional charge.
Reviewed on 27/09/2019
Went from Server to Cloudbase
Comments: Over the years PatientNOW has really grown in the reports. Which very helpful. They are intergrating more and more which is a plus.
Pros: The software does a great job of capturing Patient info from contacts, scheduling, reports. It does what there company states Capture, Sustain, Grow! The New Features in the Cloud are way better then Server.
Cons: The communication is sometime slow or misleading. Cost more in operation then Server base. More internet and higher bill then Server clients.