TutorCruncher Reviews

A must for all tutoring businesses

Comments: Life-changing. Seriously. Before this we were with Learnspeed and it was far less user-friendly and we were spending more.

Pros:

It looks so professional to all our customers. All our tutors easily understand how to use it without nearly any training. Customers are very comfortable logging in and giving us their CC. Overall, just fantastic.

Cons:

Every once in awhile I'll come across a missing feature. I then need to create a personal bot for our company that makes up for it. For example, it lacks PayPal integration for paying our teachers/tutors.

Great product for Tutor companies

Comments: The Tutor Cruncher Team especially [sensitive content hidden]
have been fabulous. They are polite and friendly and we recieve quick responses, with helpful information and guidance on how we can get the best from the system. With best practices, little tips and tricks, we can meet many of our business needs and digital transformation aspirations with Tutor Cruncher. They also pro actively contact us and offer to walk us through additional functionality which may fit our business set up. I would highly recommend Tutor Cruncher to a Tutoring Company.

Pros:

It is clear to see that the system has been designed and developed by someone who knows the tutoring world. The functionality and features are fabulous, we got up and running really quick and the benefits it bought to our team were great. We were working quicker with less errors and better communication with our Tutors.

Cons:

We are a small business and cant' afford to pay for the development of our bespoke processes. However, as a start up, there is so much potential for Tutor Cruncher to grow. All of our processes are not currently supported by Tutor Cruncher, however many of our business requirements are met. It is an exciting journey to be on with Tutor Cruncher, as they are open to our feedback and ideas for additional functionality for the system to be driven forward and grow as a product. I cant wait to see additional processes in the future.

Review By Imperium Education

Comments: Very happy with it so far and will continue to use.

Pros:

Easy to use, works on mobile, can select clients easily.

Cons:

Cost could be slightly cheaper. Dashboard of hour delivery could be clearerm

Alternatives Considered: GMDH Streamline

Reasons for Switching to TutorCruncher: Ease of use and positive recommendations by others

Good quality software

Comments: Good! Apart from the two improvements I wrote about, I love TutorCruncher and I think you did a great job at building it.

Pros:

The number of options available and the fact that it simply works. Other types of software don't always work, so I was happy to see TutorCruncher does what it is supposed to do. I like the number of options and the client-student system works really well, as does the invoicing.

Cons:

Two things: 1) The software does not work intuitively. Options are difficult to find and are not where a client expects them to be. I'd advise you to work with someone who knows about customer experience in software and who is willing to update the software with your customer in mind. As a client, the software has clearly been designed by someone who is good at building software, but who is not specialised in customer experience. 2) Translations. These options are horrible. There are many words one can translate in TutorCruncher, but once I did, the original English terms appeared on the invoices, still. When I asked about this, [SENSITIVE CONTENT HIDDEN] told me the translations are just there 'for you'. For me? I don't get why it works like this. I'd advise you to either a) make sure the translated terms appear throughout TutorCruncher as well as - most importantly! - on the invoice to the client's customers, so that the client won't have to build a new invoice using Moustache. And b), I'd also be interested to work with you to translate the software to Dutch or other European languages. In that way, your clients won't have to translate at all, and it will provide you with the opportunity to start selling the software here in the Netherlands (as there is no Dutch software available atm).

Essential for the running of my business

Comments: Excellent. It's such a well built product.

Pros:

TutorCruncher makes my scheduling, invoicing and collecting payment seamless for me and my team of tutors. It saves me hours every week.

Cons:

It's a minor thing, but some things, such as marking lessons complete take too many clicks.

Best Tutor Management Software Ever

Comments: It's been worthwhile. All features are currently working as mentioned in their website.

Pros:

The tutor listing feature is really cool. This allows us to list expert tutors for a direct booking by leaners

Cons:

The fact that the white label feature isn't really affordable for all.

Alternatives Considered: Teachworks and TutorBird

Reasons for Switching to TutorCruncher: It's affordable, quite easy to use and setup. They've got more features than others as well

Good platform for tuition bookings

Pros:

Ease of setting up lessons Lots of adjustable features in the settings Filtering options for different jobs/ calendar overview Lesson report options which can be viewed by clients- time saver Communications- automated lesson reminder emails Integrated with an online learning platform Importing users in a bulk upload

Cons:

Attendance reports could be improved with various filters Attendance statistics the same as communication stats Sometimes too many settings which can confuse users

Use of Tutor Cruncher for Online Business

Pros:

Tutor Cruncher has helped us to clearly store and track all of our lesson delivery in one place that is clear for all of our tutors to review and then also write lesson reports for.

Cons:

It would be great to have better payment integrations for international currencies and also for there to be a better log of lesson durations on the attendance report button for clients to view

Great product for tutoring

Comments: TutorCruncher is an easy to use tool. TutorCruncher is an easy to use to. It makes operating at tutoring Academy easy And provides is to report to improve the efficiency of an Academy. And provides is to report to improve the efficiency of an Academy

Pros:

Reminders and follow up. Scheduling. Customer reviews. Student reports.

Cons:

Cannot use local credit card processing services.

A brilliant system for helping with our administration.

Pros:

It is very user-friendly and easy for administrators, tutors, students and clients to use.

Cons:

Some of the functions can be a little clunky and slow. Also, at times it can be confusing how there are a few different ways to do the same task.

Double the productivity

Comments: My business has about 20 classes. TutorCruncher helps me most in scheduling and billing.

Pros:

- Reasonably easy to use - Make scheduling of my - Integrate the class schedules seamlessly with Google Calendar - Integration with Stripe - Account for the time zone difference for my teachers and students - Simplify the billing process - Chat support very helpful

Cons:

- When you try to list items, such as jobs, students, and parents, while you can use different filters, it doesn't let you sort the order of appearance. For example, you can't list them in alphabetical order.

Alternatives Considered: Google Workspace, QuickBooks Online and Microsoft Excel

Reasons for Switching to TutorCruncher: TutorCruncher provides just what my business needs with one single SaaS. The learning curve is relatively flat. And in case when I get stuck, I have the chat support to help me.

Tutor Cruncher Does The Crunching So We Don’t Need To!

Comments: Overall, while there are always learning curves for all, Tutor Cruncher's team has worked seamlessly with our team to ensure that the transition and daily use is smooth. I, personally, appreciate that I can gather questions from my team and take them to the Tutor Cruncher team and we can dialogue about them. This communication makes for an amazing working relationship!

Pros:

As we grew as a Tutoring Agency, it was great to have a system that already had thought of how such a business operates so that the transition could be seamless for our team and our customers.

Cons:

As with any software, there are improvements that with time can be expected. Our tutoring team would love there to be a built-in spell check for reports and outgoing emails!

Review of using TutorCruncher

Pros:

1. Efficient Tutor Management: Provides a centralized platform for managing tutors, Their availability allows us to easily assign tutors to students based on their expertise and availability, ensuring efficient scheduling and reducing administrative overhead. Streamlined Communication: Facilitates effective communication between tutors, students, and parents. They will send class reminder daily, share resources, and provide feedback directly through the platform, enhancing collaboration and keeping all relevant parties informed. Customization and Scalability: Highly customizable, allowing us to tailor the specific tutoring needs.

Cons:

Limited Customization for Advanced Needs:There may be limitations when it comes to advanced or highly specific requirements. Some of the requirements can't be set to the platform. Technical problem: There is maintenance when I use the platform, sometimes is disturbs my work and I need to wait until maintenance has finished.

Good software with a range of possibilities, though it takes some getting used to.

Comments: Managing tutors' hours is much easier and saves the business valuable time.

Pros:

The wide rang of incorporated functions is valuable to businesses. The ease of logging tutors' worked hours and payroll saves time and effort. The administrators can easily see the current statistics of the business, giving necessary insights. The weekly updates on jobs that have gone cold are great for keeping track of which tutoring jobs are still taking place and which have stagnated. The software also offers payment options which regrettably are not compatible with all international banking institutions. Multiple user options on a single account makes it simple to manage clients, students and tutors. The client/user support is fantastic!

Cons:

The software is not intuitive to use and takes a while to get used to. The process feels as though it should be streamlined a bit as there is a lot of clicking involved. The back buttons on some of the pages do not work and do not take a user back to the previous page.

Great piece of software

Comments: The Profs started using TutorCruncher about half way through our first year of operations, and since then, we haven't looked back. TutorCruncher has freed up a significant amount of administrative time, allowing us to put our time and energy into business growth. It has allowed our company to scale smoothly, and the TutorCruncher team have been open to taking onboard our suggests for changes and extra features to support our business growth. Very happy with the product.

Pros:

Smooth integration of all aspects of the business. Easy to use for our contractors, clients, and in house team. Fantastic billing system, integrated with online payment companies for very swift payment turnaround.

Cons:

We have dealt with the occasional bug and teething issue, but these are solved very quickly by their in house team.

Tutoring software review

Comments: Overall experience is really good. The support team is always available and very responsive. And for the price, TutorCruncher is an amazing investment. All the other softwares that I found online were way more expensive, either charging based on the number of tutors, or wouldn't have all the functions needed. I found that TutorCruncher was the best because it had all the functions I was looking for being a tutoring company with booking, scheduling, tracking, and accounting all becoming automated. It is an amazing software for tutoring companies.

Pros:

The best part of TutorCruncher is the accounting. The automatic charging of clients through card payments, along with the auto generated invoice works really well. Clients only have to put in their card once, and after they are automatically charged by the system. The mass emails also is great because it eliminates tedious emails to clients that one would have to send manually, and keeps clients in the loop/up to date. The tracking of how much each tutor needs to be paid works really well so tutors can be paid at the end of the week/month, or whatever time frame.

Cons:

The integration was a little difficult, just making sure everyone adjusted to a new system with accounts and booking lessons. It was a big change. However, it is totally worth it because once you transition totally to TutorCruncher, it works really well on a large scale. There are some bugs in the software that can be annoying, but TutorCruncher's customer service is very helpful in resolving issues.

Loving our new operating system !!

Comments: Tutorcruncher is FANTASTIC and is a refreshing change from the old system we were using.
The features (although we have not fully utilised all of them yet) are fantastic and as we explore the system we are excited to use more and more of the handy features available.
Sam from the support team has been a godsend when it comes to promptly answering any (and I mean any! silly as they may be sometimes) question and problem in detail. Despite the time difference between us in Sydney (Australia) and him in the UK he is always reachable.
Overall the staff and clients are thrilled with tutor cruncher and what it has to offer.

Pros:

It is user-friendly. contains all the information in one spot. the support is fantastic and it is accessible by the clients.

Cons:

a few minor issues like limited information on reports; I would like to be able to print client balance information. Navigating from Payment order back to the list sometimes requires a few too many clicks. Admin should be able to edit lesson charges and change the lesson status once it has been completed, cancelled or even deleted (possibly have levels of admin where the highest level has the permission to change this)

Easy to use platform

Pros:

The initial reason I started to use Tutorcruncher was to take payments that are split by Stripe. A huge part of my job before Tutorcruncher was chasing payments, now that students save their card this is a rare job for me. I also love being able to see all the statistics, how many students are on our books, how many jobs are running and the income each week/month.

Cons:

Occasionally things come up that the system isn't able to do. For example when all my teachers put their prices up in January I had to go through every student individually and change the rates.

This was the missing piece in the jigsaw of our business. Thank you.

Comments: It means we don't need a library of files of information. All our clients and tutors info is at our fingertips

Pros:

How it organises our accounting structures, and allows me to quickly create a job and post out to our tutors, and I also like the editability of the messages

Cons:

I never really know what the user experience is for our clients and our tutors. I don't know when they get there reports and what happens if they pay their invoice on time. I'm sure I could find this out if I made myself a client and went through that whole process, but it would be great if you had a section of screenshots displaying the user experience of our clients and tutors at each step of the way.

TutorCruncher is Excellent

Comments: TutorCruncher is an excellent software package that collates all the tutoring information you require in one central place. It has been an invaluable tool to help us provide tutoring to disadvantaged children along the length and breadth of the UK. We have no hesitation at all in recommending TutorCruncher.

Pros:

The analytic function that provides real time information is truly excellent and allows you to keep on-top of your business. The system also provides helpful integration between tutor payments and billing to paying clients. It provides a fantastic repository for information about tutors, lessons and clients which is absolutely essential for any tutoring business.

Cons:

The integration between TutroCruncher and our website is not as smooth as it could be. But we have overcome that with other software.

TutorCruncher Saves Time and Makes us Better

Pros:

We love the ease of tutor matching, scheduling tutoring sessions, and sending invoices in TutorCruncher. It has saved us so much time compared to the system we used previously.

Cons:

We wish that we were able to customize TutorCruncher more to fit our specific company's needs.

It does what it says on the tine.

Comments: Always good - my 'go to' person, [sensitive content hidden] has always been there for me when I'm panicking about something!

Pros:

I would have to employ an administrative person and train them if I didn't have Tutorcruncher. It is more reliable too I expect!

Cons:

It would be great to have an app rather than me signing in via Google on my phone. It's great on my PC but an app on the mobile would help.

Reduces workload and improves efficiency

Pros:

TutorCruncher has dramatically reduced my workload and made all of our systems so much more efficient. Easy to use on your phone and easy for clients to use.

Cons:

There are a few things that could be developed such as; tutors being able to assign unavailable time as well as available, client and student profiles syncing to reduce data input etc

Alternatives Considered: TutorBird

Reasons for Switching to TutorCruncher: Recommendation

Very beneficial for our business

Comments: Currently, it's going well and we have no issues at present.

Pros:

The ability to split payments. Ease for tutors and admins.

Cons:

I worry about whether everything is running smoothly behind the scenes - based on past experience.

Very efficient system. Handles all the difficult and menial tasks.

Comments: Takes away all the admin.

Pros:

Quickest and easiest way to create and send invoices. Pipelines structure very effective in determining qualified leads. Broadcasts are fun and interactive and very easy to send targeted broadcasts based on labels.

Cons:

Integration with websites unavailable. Would like our customers to be able to create an account and book trial sessions without initially getting their details.