--- description: Discover the benefits and disadvantages of webexpenses. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: webexpenses Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [Expense Report Software](/directory/30559/expense-report/software) > [webexpenses](/software/140646/webexpenses) # webexpenses Canonical: https://www.capterra.co.uk/software/140646/webexpenses Page: 1 / 45\ Next: [Next page](https://www.capterra.co.uk/software/140646/webexpenses?page=2) > Webexpenses is an intuitive expense management system and app that automates expense processes to save time and reduce costs. > > Verdict: Rated **4.5/5** by 1105 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses webexpenses? Webexpenses serves businesses of all sizes and industries across 70+ countries, from SMEs to large multinational corporations, providing scalable solutions for expense management and spend control. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 1105 Reviews | | Ease of Use | 4.4/5 | Based on overall reviews | | Customer Support | 4.4/5 | Based on overall reviews | | Value for Money | 4.4/5 | Based on overall reviews | | Features | 4.4/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Webexpenses - **Location**: Witney, US - **Founded**: 2000 ## Commercial Context - **Pricing model**: Usage Based (Free Trial) - **Pricing Details**: The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, China, Germany, Ireland, Japan, New Zealand, United Kingdom ## Features - Approval Process Control - Approval Workflow - Audit Trail - Booking Management - Cash Management - Categorisation/Grouping - Compliance Management - Corporate Card - Dashboard - Duplicate Payment Alert - Expense Tracking - Invoice Processing - Mobile Receipt Upload - Multi-Currency - Online Booking - Payment Processing - Policy Management - Purchase Order Reconciliation - Receipt Management - Reimbursement Management - Reminders - Reporting & Statistics - Reporting/Analytics - Restriction Management - Spend Analysis - Spend Control - Third-Party Integrations - Time & Expense Tracking ## Integrations (17 total) - Acumatica Cloud ERP - Dynamics 365 Business Central - Infor CloudSuite - Infor M3 - JD Edwards EnterpriseOne - MRI Property Management - MYOB Business - NetSuite - QuickBooks Online Advanced - Reckon One - SAP Business One - SAP HANA Cloud - Sage 200 - Sage Accounting - Sage Intacct ... and 2 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Expense Report Software](https://www.capterra.co.uk/directory/30559/expense-report/software) ## Related Categories - [Expense Report Software](https://www.capterra.co.uk/directory/30559/expense-report/software) - [Travel Management Software](https://www.capterra.co.uk/directory/31057/travel-management/software) - [Spend Management Software](https://www.capterra.co.uk/directory/31817/spend-management/software) - [Accounts Payable Software](https://www.capterra.co.uk/directory/30520/accounts-payable/software) - [Billing and Invoicing Software](https://www.capterra.co.uk/directory/30015/billing-and-invoicing/software) ## Alternatives 1. [SAP Concur](https://www.capterra.co.uk/software/380/concur-expense) — 4.3/5 (2259 reviews) 2. [Expensify](https://www.capterra.co.uk/software/97594/expensify) — 4.5/5 (1345 reviews) 3. [QuickBooks Online](https://www.capterra.co.uk/software/141374/quickbooks-online) — 4.3/5 (8487 reviews) 4. [Zoho Expense](https://www.capterra.co.uk/software/142384/zoho-expense) — 4.6/5 (1218 reviews) 5. [Xero](https://www.capterra.co.uk/software/169561/xero) — 4.4/5 (3312 reviews) ## Reviews ### "Daily expenses are made quick and easy. Feature rich." — 4.0/5 > **Zak** | *16 December 2025* | Hospital & Health Care | Recommendation rating: 8.0/10 > > **Pros**: The granular breakdown of expenses is really easy - just from a single expense I can very easily see buttons to split payments and tag-in collogues. It takes what would feel like more complex expense reports, and makes it stress-free. I don't need to write in lots of context as the forms allow me to feel confident in what I'm filling out due to the options. Built-in mileage calculator is really handy, and most importantly I trust that when I've submitted my expenses, it's all sorted and correct. I couldn't say the same for PeopleHR's expenses thing we used to use - that couldn't keep the attachments linked to my expenses. > > **Cons**: I think the User Interface is a little outdated, but I wouldn't say this takes away from any of the functionality. It's a tad cluttered I'd say. > > Daily expenses are made quick and easy, especially as it links in directly with my HR app. Having the mileage calculator built in, and it being linked up with my HR app makes this a great, all-in-one feeling solution that doesn't add clutter to my work flow. ----- ### "Web expenses and phone app" — 3.0/5 > **Amanda** | *15 July 2025* | Education Management | Recommendation rating: 6.0/10 > > **Pros**: When the phone app works it is really straight forward to follow and handy as you can enter the details immediately. I also like the colours for sections on the laptop version. > > **Cons**: It seems overly complicated to use and also when I have tried to pair it with my work phone it just gives a spinning blue circle. I realise that it can be sorted but it takes time to do this which is difficult when you have work to do. The receipt side of things is not easy either. The screen on the laptop version is confusing as well. > > Not a good one, I find the laptop screen quite confusing. The phone app is ok when it works but difficult to set up. ----- ### "Easy to learn easy to use" — 5.0/5 > **ALIN** | *15 July 2025* | Design | Recommendation rating: 10.0/10 > > **Pros**: The fact that the process is straightforward and is very intuitive, which makes the process less stressful than other similar tools. > > **Cons**: What i liked least is the fact that I cant see easily recognisable elements found all-over the industry such as a HOME Button. > > The experience is pleasing easy to learn and satisfying as you are able to change or fix any mistakes even if you submitted the claim. ----- ### "Webexpenses in Higher Education" — 5.0/5 > **Nathan** | *13 December 2025* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: The platform is incredibly easy to use. The mobile app lets you snap a photo of a receipt, and the system intelligently extracts the data instantly. It truly simplifies what used to be a tedious manual task. The straightforward UI deserves high praise. The design is clean, intuitive, and requires almost no training. Submitting claims and getting them approved is a quick, logical process from start to finish. What really stands out is the transparency of the process. You always know exactly where your claim stands in the approval workflow. There are no more black holes or guessing games; visibility is immediate for both employees and approvers. > > **Cons**: While we are highly satisfied overall, a couple of minor pain points prevent a perfect score: Receipt Organisation: While uploading individual receipts is a breeze, the process of organizing those receipts into a larger claim can sometimes be a bit fiddly, requiring a few extra clicks to group items exactly how you want them. Occasional Login Glitches: We’ve experienced a handful of instances where logging in fails temporarily. It seems to resolve itself quickly and points to an occasional server-side hiccup rather than a user error, but it can be frustrating when you need quick access. > > The system truly excels at efficiency. What used to be a tedious, paper-heavy process is now lightning fast. The mobile application allows me to capture receipt images instantly, and the integrated technology reads the information automatically, saving significant time on manual data entry. The user interface is exceptionally intuitive. The clean design and logical layout meant I was able to navigate the system and submit my first expense claim with virtually no training. Everything is exactly where you expect it to be, making the entire process straightforward and frustration-free. Overall, Webexpenses has removed the headache associated with expense management. It is a seamless and highly effective solution that genuinely delivers a smooth user experience. ----- ### "Marvellous system" — 5.0/5 > **Georgie** | *15 July 2025* | Civic & Social Organization | Recommendation rating: 9.0/10 > > **Pros**: Web expenses is easy to follow which impeccable when submitting claims. In addition the system saves postcodes which is helpful and saves a lot of time. > > **Cons**: Not that I don't like this, but it may be useful to save routes. The system often saves postcodes however not specific routes. This would save further admin time going forward. > > My overall experience is positive. As previously stated its easy to follow and manageable to keep on top of. ----- Page: 1 / 45\ Next: [Next page](https://www.capterra.co.uk/software/140646/webexpenses?page=2) ## Links - [View on Capterra](https://www.capterra.co.uk/software/140646/webexpenses) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | ja | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data