Collaborate on projects, track time, manage expenses and invoice your customers. Available in the cloud, from any device!
The ease of use once you get to know to program.
I wanted to use on a recent flight, but without purchasing wifi, I was unable to. I don't like giving airlines any more $ for wifi.
Filter reviews (381)
Great to have everything from task management to invoicing in one place
Comments: Avaza deserves a shout out for their customer service. You can reach them via chat, and you usually get a reply within a few minutes. They have the best service of any vendor I've ever worked with.
The task management system is robust and easy to learn, so onboarding new people is simple. And for us, a big benefit was going straight from project to invoice. No more importing or exporting information and doubling up on data entry tasks.
Scheduling recurring tasks is currently a little clumsy. You cannot set a task for "First Monday" of the month, for example. However, I'm told they have improved scheduling for recurring tasks in the works by their customer service.
The most comprehensive free Project Management Tool I know
Comments: I wanted to plan the founding process of my new agency and AVAZA helped me a lot with it.
It's richness on features. Gantt-Charts, easy import and export of data, integrated time tracking.
It's not as fast and beautiful as other tools.
Alternatives Considered: MeisterTask
Reasons for Choosing Avaza: I was looking for something more sophisticated.
Switched From: Trello
Reasons for Switching to Avaza: It has more features.
Jean michel Q.
Comments: Allows me to get extremely useful insight into our operations on a per project basis
Very easy to implement and use, easy time and cost tracking per project, good estimate management
Tried to upload past timesheets from another software app - failed! WIP management is not as easy as I thought but I am getting there
great tool to keep track of time allocated to projects and invocing
Stupidly simple way to create an invoice based on the hours dedicated to a project/customer
Reporting and tracking can be a bit tricky (the data is there thought) Exporting to excel could be useful maybe too much development on the collaboration side
Avaza - Manage Better
We loved the time tracking - it's been really helpful for us to track project profitability and individual time tracking. Our team has also really benefitted from the chat features and overall project management capabilities. One key feature was the ability to add clients to specific projects without having to give them access to other projects.
It's not specific to Avaza, but in general, it's clunky to have so many different tools to chat through - sometimes it's easier to use a different chat or video to give feedback outside of Avaza, but it's nice to
Comments: I am enjoying the reporting section, creating and saving new reports along with the email integration is pretty handy!
I really enjoyed how simple it was to import our project and timesheet data into Avaza.
I don't like how there is not an easy way to edit multiple projects once they're imported into Avaza. Everything has to be done manually.
Avaza Software Response
10 months ago
Hi Robert, thanks for taking the time and leaving us a nice review. We would love to learn more about your workflow regarding updates to multiple projects concurrently. Please feel to reach out to our friendly 24/7 customer success team with details.
Its hard to say - I guess the overall ease of using the software.
The Subtasks feature should be allowed to not only add the subtasks, but the amount of time assigned to complete subtask and the individual's name that the subtask is assigned too.
4 year Avaza user and going STONG
Comments: Very good.
Has everything we need, barring a few little items that may not be practical for Avaza to add.
Would like some way to automate the task dates in a template project. Now we have to enter them all in by hand.
Comments: Great product
Easy to setup and use. Flexible and supports our needs well
It could be stronger on the project and task management.
Comments: over all a simple tool to update my project related activities and time tracking
the UI looks simple and easy to update the details
To hover through the old data and submit the details is seems to be bit difficult
An excellent, intuitive, and easy-to-use project & task management system
Comments: Right from the outset, the sales process and demonstration walkthrough made the decision to migrate to Avaza easy. Avaza's importing process enabled us to export tasks from our old system and import into Avaza. Avaza's support is very responsive - and they've even made changes based on suggestions from me.
I have used a raft of alternative task & project management SaaS (software as a service) solutions. Additionally, I have trialled around 15-20 different task & project management SaaS solutions. With out a doubt, Avaza is the best solution I have ever used; it is intuitive, easy-to-use, very responsive in speed, has a great smartPhone app to compliment the web-based system, it integrates with Xero (for accounts), and has a raft of sophisticated features and views (Kanban-styled boards, Gantt Charts, task lists, priority views, status views, etc, etc etc!). The features we don't as yet use include Estimate and Invoicing creation, but we may well move to using these too.
A great SaaS solution and I think if I was to want to additional features added, then one would be chat integration (currently comments are available, but no chat). And the 2nd would be an enhanced file management facility, whereby you could upload to a File Repository/Folder, tag the image, assign it to a project, rename the virtual file name, and move it to another folder for housekeeping.
Reasons for Choosing Avaza: We found ProofHub clunky, lacking in features, slow support help when needed, and expensive for what it provided. Avaza solved all these issues - and is a lot cheaper than ProofHub.
Switched From: ProofHub
Reasons for Switching to Avaza: User interface experience, modern framework, task creation/update speed, simplicity but with superb functionality, support, and price.
Avaza Software Response
Hi Simon, we are excited to inform you that we have launched the Avaza chat module. The new module enables Direct, Group, Channel and Task chat from a single user interface. A truly unified inbox for all your discussions. The mobile app with push notifications keeps you up to date with all your discussions. You can learn more by following this link https://www.avaza.com/chat I hope you enjoy the new chat module and we look forward to receiving your feedback.
Great project and resource management tool
Comments: I've looked into so many project + resource management tools – from Trello to Airtable to Monday.com – and Avaza is the only one that allows me to create projects, estimate hours, manage capacity, and track time in the same platform, without spending a lot of time configuring it. I was able to set up Avaza using a project spreadsheet I had already created and the whole configuration process was pretty quick.
I love that it combines resources management and project management into one tool. Perfect for small design studios and agencies that need to know if their employees have the bandwidth to take on a new project (it also takes into account holiday/vacation time!). I use Avaza to create project estimates for clients, knowing that I can easily import from a spreadsheet and adjust timeline/dependencies once the project is confirmed. All on the free plan, too!
The UI could be a bit better-designed. There are some things, like the top toolbar design and the navigation menu for projects, that aren't really the best user experience. But then again, I'm a designer. My only complaint is that it's hard to bulk-edit tasks and it's not possible to do so with CSV import; you can't even select multiple tasks to delete, which can be an administrative time suck if you have a lot of tasks to edit/delete from a project.
Switched From: Airtable
Reasons for Switching to Avaza: I needed time tracking, resource management, and project planning in the same tool – without spending hours setting up formulas to connect each of these things to each other.
Delivering Client Projects Is Easy With Avaza
Comments: Avaza is not overly complex, so it cannot accommodate really heavy projects with large teams or complexities. It does, though, provide amazing results for teams with a more direct approach to project delivery. I was able to implement its use in a software development firm that specialized in cloud applications. Specializing in Microsoft's online SharePoint environments, Avaza was the tool of choice to manage projects dealing with migrations and customization of such sites. It did include large projects and small ones, and managed time tracking for billing, as these were on an hourly basis. The features were just right. But because there was no custom coding and developing for which unit testing or QA department involvement, Avaza worked extremely well for them.
Avaza has all the core functionality that lets any business successfully manage and deliver client projects. It is not just for development projects. It can be used in a wide array of industries because of this basic general core of features. For starters, Avaza manages contacts and distinguishes them between clients (external contacts) and team members. It uses this to connect projects to its clients and the resources that will be working on these projects. The roles for the contacts are manage in the contacts section as well, allowing the admin to connect just the right resources and the features they need. Adding projects is fairly simple, as well. Create a new project and allocate the client to it. That is it. Then add the necessary tasks for the project, allocating team members from the contact list. You can even group into sections that can represent milestones, features, epics, or any description that fits your project or organizational business needs. Project views can also be customized. You can view projects in a Kanban styled board, as a Gantt chart or even as a list. Team members track time against the tasks until completion and the process is quite simple and straightforward. Avaza also provides team scheduling and provides forecasting capabilities across one or more projects. You can also manage timesheets, expenses and recurring expenses for all the projects in Avaza. Avaza offers the capabilities of providing your clients with quotes or estimates for projects, as well as managing invoicing, recurring invoices, credit notes and payments. And you can track all the work via an extensive library of reports.
Avaza is not a feature rich product for large enterprises or large projects with large teams, as these must track defects, reworks, testing and a host of other tasks that often have dependencies upon others. This is something Avaza does not manage and trying to track this level of effort is not something that can be done. So, this is definitely for smaller organizations or teams with basic projects.
More than a program, it is an experience for the management of your projects.
Comments: The internal organization is fundamental to be able to fulfill our own goals, and at the same time, with the clients that believe in our commercial offer. Thanks to Avaza we have managed to engage efforts that were not identified to achieve the internal goals, since we implemented it, our level of communication has reached the best levels of communication, which translates into a reduction of time in activities that in the past They took days or even weeks. Since we worked with Avaza there are no missing links of information, we have reached a point that without Avaza it would take years to achieve.
One of the things that I liked most, is the interface that they offer to all their users, it is the best for those of us who are more visual when working. Another aspect that many do not know but that I love, is to be able to integrate Avaza with other platforms so that the reach is greater, I have managed to move from one platform to the other without losing time or reducing the value that Avaza gives me. Also, the commercial offer they offer is the most competitive, because you can start your venture without sacrificing all the capital with which you account, and being stable you can know the available improvements so that you achieve new goals within your company. Another functionality that I like, is to be able to have a great integration with email, apart, it allows me to monitor all projects and important events for the company, it is a vital support that greatly improves performance.
It would be unfair to identify negative aspects, because the capabilities that you offer for your work on anything happens, I have reviewed the platform for a long time and to date, I have not found anything that changes my positive perception about Avaza.
Great project management tool
Comments: An intuitive project management tool that includes all of the important components of project management in a single interface. My experience so far has been very positive.
Avaza makes it easy to collaborate on projects and tasks with clients and teammates. Especially, I appreciate the fact that notifications and messages are sent directly to my email. I like how easy it is to use. Our clients learn it quickly and enjoy working with it, so we can complete projects faster. The free plan is great as you can test out the service before buying and the pricing is also very reasonable.
It is possible to issue invoices in one currency per client. I would like to send invoices to the same client in different currencies.
Reasons for Switching to Avaza: Less expensive and/or more features
Avaza Software Response
10 months ago
Hi Lukasz, Thanks for your kind review. We really appreciate your taking the time. We currently support invoicing in a single currency for a customer to streamline project billable rates, fixed amounts, budgets etc. This is something on our roadmap and we will make sure your vote is added to the relevant feature. Please feel free to reach out to our 24/7 customer support team if you require any further assistance.
Awesome Value Robust Features
Comments: Overall it is a GREAT value for the money, they are spot on with value/$. While I miss some of the enterprise level features that SmartSheets and their competitors offer, I find the variety and quick to implement features of AVAZA to be outstanding!
The price point on this software is PERFECT for small startups, the support is included without heavy add on cost and the support is VERY GOOD, quick and EASY to understand!. Architecturally the layout is very nice, the user interface is easy to navigate and the color schema is pleasant. Working in the tool is mostly straightforward and easy to figure out without watching a ton of self help videos.
The reporting tool could use a minor update to the user interface so things are a little easier to use, The collaboration features could also use an update to have some sort of chat like function making collaboration easier. Zapier connection is nice but seems to be picky, one of my zaps to create Avaza tasks works for everyone on the team except one person. Kind of weird but not critical.
Avaza Software Response
Hi Nathan, we are excited to inform you that we have launched the Avaza chat module. The new module enables Direct, Group, Channel and Task chat from a single user interface. A truly unified inbox for all your discussions. The mobile app with push notifications keeps you up to date with all your discussions. You can learn more by following this link https://www.avaza.com/chat I hope you enjoy the new chat module and we look forward to receiving your feedback.
Great Project Management Tool for small teams
I found Avaza through G Suite, and I am sooooo glad I did! It is a VERY well full feature application for small teams for the cost. Unfortunately, I no longer have the G Suite account, but I still use Avaza...was NOT about to let it go!
The features are rich, it does a lot, allows for customization and flexibility...and I am sure I still haven't discovered other things it is capable of doing because it was so easy to get in and start keeping track of projects...I honestly haven't had time to go in-depth with other features.
I have a very small company with my partner and it is great. Clients (who do not have PM app experience or technical knowledge) were able to easily get in and understand what they needed to do....it is great!
Ease of use, flexibility, features, customization options.
Add-on costs...I still don't understand how it is that if I add an additional administrator, why they are not part of the Scheduling User as well. If they are an Admin, they should be everything as well. It seems odd.
Reasons for Choosing Avaza: Avaza keeps things more organized and has more features for the price.
Switched From: Trello
Reasons for Switching to Avaza: Cost for the features and ease of use
New to Avaza and likely to stay
Comments: I’m quite pleased with Avaza. I switched over from Monday.com and of course the price here is so affordable, which is great since price is why we did not stay at Monday.com past their free trial. I remember thinking Avaza really wasn’t all that different in layout, which is a good thing, but it’s some of the extra features here and there that I need to learn more about as I continue to get comfortable with the site.
Mostly being able to work with other people who aren’t with me physically. There’s a lot of details that can be involved and I’m still able to have others stay on the same page as me. Side note, so in love with the fact you guys have an app.
I’m not sure if this is an option but a task prioritization feature is always helpful to me. There’s always something that needs to get done, but deciding what to get done first and being able to identify it quickly is important to me.
Avaza Software Response
10 months ago
Hi Marylou, Thanks for taking the time and leaving us a detailed review. Avaza supports prioritising tasks. You can configure priorities based on your needs with colour codes. Tasks can be grouped by priority as well. Our customer support team is available 24/7 to assist you with setting up your Avaza account and answer any questions you may have.
Comments: We have tried different tools and tested a lot of other tools but didn't find anything like Avaza for managing the timesheets, scheduling and reporting
Avaza is a very powerful tool for managing timesheet and projects scheduling, it is very easy to add your timesheet on daily or weekly basis. Scheduling is also a very easy and flexible.
When scheduling someone for long time (Say a year) and want to schedule another project for the same person during this year, this will lead to over scheduling and can't be interrupted. best way to do this is on monthly basis.
Avaza Software Response
2 years ago
Hi Nawar, thanks for your review. As for long-running schedule assignments, you can simply edit the assignment, reduce its date range and add the new assignments. Having said that we do plan to add support for splitting assignments to make this process a bit quicker. We will add your vote for that feature and notify you as soon as it becomes available.
Streamlining studio processes
Comments: Before we discovered Avaza, we were seriously looking into designing and developing our own software because we just couldn't find one programme that did everything we needed. It's early days, but I'm very optimistic that Avaza is going to save us from having to take on that huge project!
As a young company, we are learning every day. We want the software we use to have a wealth of features, so that our team members only need to have one window open. Previously, we were having to use slack for one thing, 10,000ft for another, and excel to track timesheets. It just wasn't streamlined. We're only very new to Avaza, but so far it looks as though it might be the answer to all our previous issues.
This isn't a con of the software, as such, but we're used to how we used to do things and now we're having to learn something new, around our actual jobs! So, the change is currently causing extra work, but that will settle down. As a design studio, we are mostly visual people, so I do find the schedule views quite hard to follow. The team view is actually easier for me, but as a user I don't have access to that. Also, we collaborate daily, so being able to see what everyone is working on would just be an added benefit.
Best project management system out there 5*
Comments: Really good on the whole. Love the fact that I can estimate, proj manage and invoice from the same system.
It's a complete solution and shares most of the best features of it's competitors. The fact that you can not only project manage but also use it for account keeping is a game changer. Very reasonable pricing too. Best product on the market be a LOOOOOONG way!
I use the estimates to generate my projects. If you have to make changes to the estimate (eg. client asks for something additional within a project) you cannot update the project you created and have to make a whole new project and then manually update any time you have captured against tasks. Bit painful that.
Reasons for Choosing Avaza: Streamtime pricing and limitations
Switched From: Streamtime
Reasons for Switching to Avaza: Better solution. Accoutn keeping features Better pricing Better trial terms
Avaza has changed my business and alongside that... life!
Comments: The best thing about Avaza is it solves so many problems in one easy to use program that can be accessed from anywhere. Couple this with a Dropbox account and you can access everything you could possibly need from anywhere with an internet connection. They even have a handy app version for your phone and iPad. Currently my whole sales and design process from start to finish runs from Avaza - estimate, management, invoice, payment and follow ups. My life is easier and I am more productive.
Project management has become a dream. It is so simple and easy to create and schedule tasks. I can work at a fixed rate or with timesheets easily. Clients can view beautiful estimates and invoices in PDF format or online. The 'pay online' feature is great as it makes it so much easier to get paid - which means less time chasing up invoices!
I wish Avaza was easier to use in the first instance. After spending some time getting my head round it I have realised it is perfect for what I need but in the beginning I was missing out on some really useful tools as I didn't know about them or didn't know how to use them. Although it is worth mentioning that Avaza's support team are extremely friendly and helpful whenever you have a question. Stick with it, ask the questions and you won't look back.
Avaza Software Response
Thanks, Gemma for your review and shoutout to the support team. We are continually improving the onboarding experience with an improved Get Start page, better onboarding emails and more.
All the basic project management needs for a reasonable price
Comments: Very easy to use. When in doubt or have questions the support team is very helpful and responds quickly. The live demonstration was very useful and helped answer a lot of my questions.
I liked that I could have up to 10 users included in the $39.95USD per month fee and that additional users were only $5USD per user per month. You get all the features for a set monthly price and it is extremely affordable and easy to use.
The only thing that Avaza did not meet in my expectations was the ability to integrate timesheets with QuickBooks. Otherwise, Avaza ticked a lot of boxes that other companies did not.
Reasons for Switching to Avaza: It had all the features I wanted, especially the seamless integration with QuickBooks without the need for a third party software all for an affordable monthly price. You can have up to 10 users before you need to pay for additional users and additional users only cots $5USD per user per month whereas other companies charge anywhere from $10-$20 per month. Definitely more bang for your buck. The system is easy to use and meets the needs of basic project management.
We as a startup company were looking for 360 degree solution.
Comments: Our startup company PowerPoint Geek. We started using this software from day 1. In between we tried another software and our customers were not happy. The reason was they were not able to pay from other software. Our customer asked to send invoice from Avaza only. As they find it very easy to make payment online from the direct invoice web version link.
We found Avaza from google. First we tried a free trial and after that we subscribe for premium. We send customer estimates and invoices from Avaza. Also, whenever someone approves or disapprove estimates is done directly from the online web version of estimates. When we send customer a invoice, he can directly make paypal payment from the web version and it get updated directly to our dashboard. Now we have started using projects to assign task to our designer and that also work great. Live support are quick to reply. PowerPoint Geek are permanent member of this software and we are quite comfortable in using this software.
No Cons. Really good online software. We have tried many other and found this to be the best. So no cons at all.
Avaza works great for law firms
Comments: We have moved to Avaza from the model were we used much more expensive PM software and our own billing software. Super happy about having everyting in one place
We were struggling to find a PM software that would have decent billing capabilites. In Avaza billing functionality is on par with dedicated billing services, furthermore it is fully adoptable to any language (i.e. we issue avaza invoices in lithuanian language)
Time input could be easier, on the other hand, as vast majority of our projects are billed by fixed fee arrangements, the reason maybe be that we just didn't use it that much.