Resource Guru Reviews

Simple and very easy to use resource scheduling\tracking app.

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Highly recommended

Comments: I have used Resource Guru for almost a decade now and I would be at pains to switch to anything else.

Pros:

Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily.

Cons:

It only really does one function. But it does that function very well instead of spreading itself to thin.

Alternatives Considered: Jira, Slack, monday.com and Asana

Reasons for Switching to Resource Guru: Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru.

project manager

Comments: Am happy with it user friendly just some small changes then it will be supper good for us

Pros:

Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.

Cons:

Not able to add sub tasksnot able to close a task when done or track if its been done

Alternatives Considered: Salesforce Work.com, JIRA Service Management and Asana

Reasons for Choosing Resource Guru: Resource allocation

Switched From: Microsoft Excel

Reasons for Switching to Resource Guru: the critical issue was allocating resources of which the Resource guru is excellent with

Glorified spreadsheet

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Easy to use calendar and resource management

Comments: Resource Guru is a great tool when you need to schedule multiple resources. It is easy to use, does not require any software installation and is a very good tool.

Pros:

Easy to set up, use and implement. Great value for money and super customer support. Integrates with outlook.

Cons:

Mobile solution could be better. It works fine, but could be improved.

Alternatives Considered: Microsoft Outlook

Reasons for Switching to Resource Guru: Easy sharing of calendar, making it very easy to identify free resource and assign them to a task. No need to email meeting invites back and forth. Easy to include external resources. Good value for money.

Great Software for Project Scheduling

Comments: We schedule resources on a national basis, and Resource Guru has been a critical tool for our success in doing so.

Pros:

Very easy to use, fast scheduling and other team members can pick it up very quickly. :)

Cons:

There aren't any features I that like least.

Resource Guru is the best!

Pros:

I can see at a glance who is doing what and when. It's super easy to use and makes my life a whole lot easier

Cons:

I can't think of anything that I don't like about Resource Guru

great program

Pros:

easy to use. helps with scheduling. recommend it to anyone

Cons:

as a new person using it can be confusing navigating.

Useful for resource allocation

Pros:

You can block out your time for projects and it shows your capacity level, so you don't get assigned more tasks. We can also use it to allocate platforms and licenses for software, so that you know what takes priority.

Cons:

Synching calendar to it can be a bit fiddly and end up with overall tasks cluttering up your calendar.

Great Scheduling Manager

Pros:

This is the most intuitive and helpful scheduling manager that I have used. It puts everyone on the same page. It does exactly what it should.

Cons:

Can't think of any cons honestly. Perhaps, the ability to link this to a windows calendar would be a helpful feature.

Great resourcing software. So easy to use.

Comments: Has helped immensely with staff resourcing and maximising utilisation.

Pros:

The visual interface and ease to move (drag and drop) staff bookings around.

Cons:

Not having a search feature within Projects field.

SM user

Comments: As mentioned I have implement RG to both my previous and current working places. Its easy and simple, no complications, not clumpy.
I use RG on a daily basis to book my whole team's daily tasks.

Pros:

Easy to use, simple for all team members. Looks visibly pleasing. I have implemented Resource Guru to my previous and current working places. Very good value for money.

Cons:

Needs to have an action for users to click once they have completed the task. I have been waiting for this for a few years now. Still not very mobile friendly.

Alternatives Considered: monday.com

Reasons for Switching to Resource Guru: It was more beneficial for my team and how we work daily.

Great piece of software

Pros:

Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service

Cons:

No negatives to be honest it’s a better piece of resourcing software than I’ve ever used

Resource Guru is a great online tool that does a perfect job in scheduling resources on projects!

Comments: Overall, we are very happy with the tool. Over the course of years, we had to find work arounds and come up with creative solutions (within what's possible in Resource Guru) but having found those solutions, we are getting what we need from Resource Guru.

Pros:

Generally speaking the UX/UI of this platform is very user friendly and easy to learn/use. I love the color coding feature (that can be used for marking projects, resources, etc) and the recently added filtering by the "Resource Booker" is very useful too. Last but not least, I like that Resource Guru keep this product alive as every once in a while they publish new features and enhancements.

Cons:

Resource Guru for our organization does a great job of helping us schedule resources of projects over time. So I can't really think of major issues. But one minor pain point is once we create a "non-billable" project and schedule resources on that project. Often and after a while (usually when a project is signed and official) we have to change that project to "billable", but although we do that, we still need to manually update each and every resource booking under the "Schedule" section and mark each booking to be "billable". Ideally and if we change the billability on a project level, all those resource bookings should inherit the change that was applied to the project.

The best stand alone solution for resource management

Comments: We're using ResourceGuru for weekly planing, when we plan the up-coming week for every creative and strategy members. And every day, through a short stand-up meeting, we review the daily plan of everyone to make sure everything is clear. Thanks to the simplicity of the UI we can easily replan on the fly in case of project changes.

Pros:

UX is awesome Simplicity of the solution.

Cons:

The one-side only integration with Google Calendar. If we plan meeting in people's calendar, ideally it populates ResourceGuru (and would place it in queue in case of conflict/overtime). The integration with other software, like Harvest, is inexistent, isn't it?

Perfect for small business

Comments: Overall we love it and it works perfectly for our small company (i.e., 35 people)

Pros:

The software is intuitive and very useful for scheduling people to travel on projects, indicate time off, and let people know where you are each day.

Cons:

I don't like that you can't organize your resources on your own. They are all alphabetical so we have to put the same letter at the beginning of each person in a group so they are grouped together on the schedule. Not a huge deal but seems a little odd for that the be the default and can't change it.

Ou daily challange for organising and planning multiple teams and projects

Comments: As already written before, we are managing several teams and projects with the tool. It is our main tool, to organise the day to day work and do long term planning. We build an interface into our financial tools, to have an automated process to align budgets with the planning!

Pros:

We like the easy to use approach and the overall visibility Very important is the cooperation and management of a single resource with multiple people. To reduce the risk of double bookings or gaps...

Cons:

There is very little what is not optimal. We are happy that overtime is possible now... but maybe a bit more reporting functionality would be good.. not as "extracts" more online! and if I could whish for something, the integration into JIRA is something we would need!

Fantastic Tool

Comments: It's just great. It's made my role so much easier.

Pros:

The ease of use. It's helped me create buy-in among other departments internally with regards to schedule-driven process, whilst enabling everyone to maintain a proactive view on our resourcing capabilities (which ultimately informs everything else from our commercial functions, employment plans, etc).

Cons:

I'd maybe tidy-up the 'Project' and 'Clients' tabs a little bit. Maybe introduce some filters to help you search for groups of each? That's about my only complaint, and it's not a big one by any means.

Resource scheduling never easier

Comments: It has make resourcing scheduling so much easier. Staff knows what they are supposed to be working on and managers can plan properly resources and understand conflicts or overtime required to complete projects on time.

Pros:

It is a very easy tool to schedule resources. you can extend tasks across weeks, split tasks, duplicate tasks across different team members. It is visual and easy to use. It allow us to understand who is working on what projects. You can customise and filter resources by teams and you have a reporting tool where you can see by week how is your resource utilisation.

Cons:

the Zoom -+ button will only show present week or next 6 weeks. It would be good if you can select how many weeks you want to see, between 1-6 weeks to visualise on the Schedule tab. sometimes when adding many tasks on a day for one resource, you create overtime unnecessarily it would be good to have a button/option to distribute same amount of time to all the tasks for a day, taking the amount of hours the resource works a day. Reporting- when reporting who is working on what project, it would be useful to have the percentages of time spent on each project.

Alternatives Considered: Float

Reasons for Switching to Resource Guru: value for money

Excellent for viewing schedules

Comments: i can see the dept's schedules and plan booking

Pros:

Easy to use and add important notes to as well

Cons:

We have 16 trainers so would be good to view the schedules one one page without having to scroll up and down

Resource Management Made Easy

Comments: Overall the solution is very robust and solid at what it does. It has been used for over 5+ years and does it job well. I would like to see a bit more is product feature evolution in terms of workflow management/triggers as mentioned.

Pros:

The filtering capabilities allows different user roles to manage their teams easily and also find relevant skills in the agency. Many people have hidden skills and talents and having them searchable allows us to tap into these.

Cons:

I would like to see more API integration efforts made into other applications. I would like to see workflow triggers to handle people picking up work (validation) or not picking up work because they haven't been briefed in (trigger notification to manager) to help actually manage the validation of the acceptable of work by the individuals instead of having to follow up. This would remove a lot of chasing and admin.

usage of GURU

Comments: I do find it easy to use, very intuitive and clear interfaces. I do do the inductions of new 'Client managers' on how to view their requested resources and everybody likes it

Pros:

The simplicity of the usage and interface

Cons:

I could not edit information of members of the team once they are listed.

Resource Guru Makes My Daily Life Easier

Pros:

I really love that it'll remind me what my schedule is like the night before I sleep. I feel at ease before I go to bed :) thank you!

Cons:

I am not toop sure if there is such a feature already. However, it'll be best if I can match my personal calendars on match on Resourece Guru as well. I am an influencer and a writer. Therefore my hectic schedules may clash in and outside of work.

My go-to tool for creative project planning

Comments: Resource Guru has helped me on my day to day, being able to plan and schedule projects easily for my team. The colour scheme makes it easy to, after a quick glance, know what projects are planned for the week and see who is working on what. The feature of 'split booking' is very hand as well.

Pros:

Ease of use, highly customisable and visually appealing.

Cons:

Something that could be added is the option of duplicating a scheduled project from one resource to another.

Ressource management with resource guru

Comments: We have a team with 13 persons, and resource guru helps us to have an overview about our capacity regardign the differents task people have to do.

Pros:

flexibilityeasy of usefast overview about capacity

Cons:

I would like a more powerful project overview on the scheduling page (for example sum of all hours planned for a specific project, wihout going to reports)