--- description: Discover the benefits and disadvantages of Kantata. Learn the software price, see the description, and read the most helpful reviews for UK business users. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Kantata Pricing, Cost & Reviews - Capterra UK 2026 --- Breadcrumb: [Home](/) > [Project Management Software](/directory/30002/project-management/software) > [Kantata](/software/110832/kantata) # Kantata Canonical: https://www.capterra.co.uk/software/110832/kantata Page: 1 / 26\ Next: [Next page](https://www.capterra.co.uk/software/110832/kantata?page=2) > Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing. > > Verdict: Rated **4.2/5** by 623 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Kantata? Software, IT services, management consulting, and marketing agencies ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.2/5** | 623 Reviews | | Ease of Use | 4.0/5 | Based on overall reviews | | Customer Support | 4.2/5 | Based on overall reviews | | Value for Money | 4.0/5 | Based on overall reviews | | Features | 4.1/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Kantata - **Founded**: 2022 ## Commercial Context - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Kantata offers plans to meet specific user needs. Choose from resource management to complete PSA with advanced BI. Kantata Resource Management and Professional Services Automation custom pricing based on request To receive accurate pricing information, contact Kantata directly. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, New Zealand, Singapore, United Kingdom, United States ## Features - @mentions - API - Access Controls/Permissions - Accounting - Alerts/Notifications - Approval Process Control - Billable & Non-Billable Hours - Billing & Invoicing - Business Process Automation - Calendar Management - Capacity Management - Collaboration Tools - Dashboard - Data Import/Export - Dependency Tracking - Document Management - Drag & Drop - Event Triggered Actions - Expense Tracking - Financial Management - Forecasting - Graphical Workflow Editor - Integrated Business Operations - Invoice Management - Issue Management - Kanban Board - Mobile Access - Overtime Calculation - Performance Metrics - Prioritisation - Progress Tracking - Project Management - Project Planning - Project Planning/Scheduling - Project Time Tracking - Real-Time Updates - Remote Support Software - Reporting/Analytics - Reporting/Project Tracking - Resource Scheduling - Role-Based Permissions - Skills Tracking - Status Tracking - Template Management - Templates - Time & Expense Tracking - Time Tracking - Timesheet Management - Workflow Configuration - Workflow Management ... and 24 more features ## Integrations (25 total) - Avalara - BambooHR - Dynamics 365 - Expensify - Gmail - Google Calendar - Google Drive - Google Workspace - HubSpot CRM - Jira - Microsoft 365 - NetSuite - PayPal - QuickBooks Online - QuickBooks Online Advanced ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Project Management Software](https://www.capterra.co.uk/directory/30002/project-management/software) ## Related Categories - [Project Management Software](https://www.capterra.co.uk/directory/30002/project-management/software) - [Collaboration Software](https://www.capterra.co.uk/directory/15/collaboration/software) - [Professional Services Automation Software](https://www.capterra.co.uk/directory/16/professional-services-automation/software) - [Time and Expense Software](https://www.capterra.co.uk/directory/30080/time-and-expense/software) - [Workflow Management Software](https://www.capterra.co.uk/directory/30091/workflow-management/software) ## Alternatives 1. [Jira](https://www.capterra.co.uk/software/19319/jira) — 4.4/5 (15312 reviews) 2. [Asana](https://www.capterra.co.uk/software/120550/asana-pm) — 4.5/5 (13547 reviews) 3. [monday.com](https://www.capterra.co.uk/software/147657/monday-com) — 4.6/5 (5726 reviews) 4. [Clockify](https://www.capterra.co.uk/software/169607/clockify) — 4.8/5 (9235 reviews) 5. [Trello](https://www.capterra.co.uk/software/1010321/trello) — 4.5/5 (23487 reviews) ## Reviews ### "Pretty Good" — 3.0/5 > **Juliane** | *13 December 2016* | Telecommunications | Recommendation rating: 8.0/10 > > **Pros**: The @mentions helps keep everything organized > > **Cons**: Sometimes comments and tasks get lost, but only if you don't understand how to find them. > > I think this is a great product. Keeps us informed and aware of projects. ----- ### "Professional Services - Product with great potential" — 4.0/5 > **Kiri** | *9 August 2024* | Consumer Services | Recommendation rating: 9.0/10 > > **Pros**: User friendly and insights configuration > > **Cons**: Reports not able to update in real time. Takes 30-40min to refresh data > > Really happy with the product and continuing to learn more each day ----- ### "The system has worked mainly as expected and it is good" — 4.0/5 > **Peter** | *12 January 2026* | Information Technology & Services | Recommendation rating: 8.0/10 > > **Pros**: I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying. I received a response immediately from \[sensitive content hidden\] in Support which I did not expect. The system saves me a lot of time creating the template for each of the recurring items. I like the timer feature to track our developers and their billable hours. > > **Cons**: I think the email notifications are way too many unless you turn them off completely. I believe my largest complaint is how long it takes the scheduler to load due to the fact the data gets updated each time I scroll through the scheduler and honestly causes eye strain. When you have very large projects, the mobile app is essentially worthless, it freezes constantly. > > Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports. Not having to open 5 Tabs at the same time to see the budget and billing information is a plus. I am simply happy that the proofing for those large files will upload, even if it is slow. In the workload planner view, we can determine who is working the most. ----- ### "Kantata review from a developer" — 5.0/5 > **Dan** | *20 August 2025* | Market Research | Recommendation rating: 10.0/10 > > **Pros**: Kantata was a great tool for tracking employee hours worked on different projects. It is easy to use for data entry, and creating and reviewing reports for individuals, teams, and project teams. > > **Cons**: I did not have any negative experiences with Kantata that I can remember. The data entry seemed to work quickly and accurately. Setting up and running reports also seemed to work smoothly. > > I enjoyed working with Kantata. Entering the number of hours worked per employee was easy and quick. Setting up and running reports was easy and very essential to manage teams and project teams. This was a very good tool and was tied directly to our project accounting. ----- ### "Good potential, just not for me" — 3.0/5 > **Verified Reviewer** | *2 January 2026* | Apparel & Fashion | Recommendation rating: 4.0/10 > > **Pros**: Clean, modern interface and a thoughtful feature set built with real-time inventory visibility in mind. During the free trial, it was easy to explore basic tools > > **Cons**: The platform felt heavy for my needs. There’s a noticeable learning curve and many features require upfront configuration and training to use effectively. For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period. > > The functionality is there but the complexity and setup effort made it hard to justify moving forward. A good option for mature, services-based teams that need deep project and resource management. ----- Page: 1 / 26\ Next: [Next page](https://www.capterra.co.uk/software/110832/kantata?page=2) ## Links - [View on Capterra](https://www.capterra.co.uk/software/110832/kantata) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data