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Microsoft OneNote Reviews

4.6 (1,826) Write a Review!

About Microsoft OneNote

Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.

Learn more about Microsoft OneNote

Pros:

Like the rest of Microsoft Office, OneNote has a ton of features and integration with existing Microsoft software, making going between programs like excel and word nearly seamless.

Cons:

Once you build that “universe,” it can become very complicated to navigate. Sometimes I forget how I got to the place I originally set up and it can be frustrating.

Microsoft OneNote ratings

Average score

Ease of Use
4.5
Customer Service
4.3
Features
4.5
Value for Money
4.5

Likelihood to recommend

8.6/ 10

Microsoft OneNote has an overall rating of 4.6 out of 5 stars based on 1,826 user reviews on Capterra.

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Filter reviews (1,826)

William
William
Owner in US
Verified LinkedIn User
Construction, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Dare to find a better note task program. Beautiful

5.0 8 months ago

Comments: I can't say enough about how great OneNote has made me more efficient and relieved a lot of stress from confusing notes/tasks.

Pros:

I love the notes and tasks making. The ability and way you rearrange and organize notes/tasks is bar none. Saved me so much time and headaches.

Cons:

For some reason Microsoft in general login is a bit clunky and not as smooth as I'd like,

Praveen
Personal use in India
Animation, Self Employed
Used the Software for: 2+ years
Reviewer Source

All your notes in one place

4.0 2 months ago New

Comments: As i use it more it replaced my diary which sounds bad but is not bad at all and i like my virtual diary which i can open on my phone and my windows

Pros:

All of my notes in one place, that's all I wanted and that's exactly what I got. nice

Cons:

Its on both android and windows so whenever im in collage i use my phone to note the notes, you can see how that can come in play

Nikola
Nikola
Research and Analytics Specialist in Poland
Verified LinkedIn User
Management Consulting, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Easy to use but too little features

3.0 4 months ago

Comments: It's a great tool for taking quick daily notes about your projects or during meetings. It doesn't have lots of features that other note-taking softwares have but at the same time it's extremely easy to use.

Pros:

It's extremely easy to use and intuitive, almost everyone has it already installed. You don't need any tutorials to start creating your notes.

Cons:

Copying and pasting can get irritating as OneNote automatically adds the source. Notes can also easily get really messy and it's hard to avoid it with limited features it has

Anonymous reviewer
E-Learning, Self Employed
Used the Software for: 2+ years
Reviewer Source

Perfect but not beautiful

4.0 3 months ago

Comments: OneNote is likely one of the best note-taking applications available. It is simple, easy to use, and highly intuitive. You can categorize your notes into three levels. Editing is straightforward, and there's no need for manual saving, as everything is saved automatically. It's available on Windows, Android, and iPhone.

Pros:

Simple and intuitive interface. Multiplatform usage. Easy to use and light. Instant access on Windows computer because a shortcut is always visible on taskbar.

Cons:

Not possible to remove Onenote shortcut from Windows task bar. Interface is too simple.

Jason
Graphic Designer in UK
Design, Self Employed
Used the Software for: 1+ year
Reviewer Source

Microsoft OneNote

5.0 last month New

Comments: Microsoft OneNote has become an essential part of my workflow

Pros:

What makes OneNote stand out is its incredible flexibility. I can type, handwrite, draw, record audio, and even save web clippings directly into my notes

Cons:

If I had to nitpick, there’s really nothing major to complain about. It’s a solid, versatile platform that meets all my needs without any noticeable drawbacks

Leah
Admin assistant in US
Banking, 1,001–5,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Microsoft OneNote Review

4.0 3 weeks ago New

Comments: Overall OneNote has changed my work life and helped me with my time management as well as my task completion

Pros:

seamlessly connects with other Microsoft software so you can import docs, images, and links right to your OneNote

Cons:

you cannot view more than one page in OneNote at a time but you can have multiple pages created and saved

Megan
Training in US
Information Technology & Services, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

OneNote helps me keep my workload managed

5.0 4 weeks ago New

Comments: Overall OneNote has helped me to organize my workload and notes. Sometimes I have so much on my plate it can be hard to keep up with my notes, being able to directly add from Outlook integration is amazing!

Pros:

OneNote makes organizing my workload easier.

Cons:

Sometimes it can be difficult to determine where things are or how to add them. I believe it is just the learning curve.

Levi
Assistant Manager in Canada
Health, Wellness & Fitness, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote Review

4.0 2 months ago New

Comments: Microsoft OneNote is my all-in-one notebook! It’s powerful, flexible, and perfect for capturing ideas, organizing info, and working with others.

Pros:

I love how flexible it, I can type, write with a stylus, record audio, and save web pages right into my notes. The structure with notebooks, sections, and pages keeps everything neat.

Cons:

Collaboration can feel clunky compared to Google Docs, and syncing between devices isn’t always super fast.

Kyle
AV Technician in Canada
Information Technology & Services, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

OneNote Review

5.0 2 months ago New

Comments: I use OneNote to keep track of processes, remember passwords, and view instructional information written by my fellow co-workers. It allows me to easily search for anything that I need and is essential for my work.

Pros:

The organizational features and structure.

Cons:

It seemed overly difficult to allow another user to access your notes.

Margeaux
Professor in US
Entertainment, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote is great!

5.0 last month New

Comments: It has been great. I used it to organize and set up classes and was able to access these notes at home and at work

Pros:

Very easy to use and to set up a schedule of events for classes.

Cons:

There's not much I didn't like about Microsoft OneNote.

Tom
Site Acquisition Specialist in US
Wireless, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source
Source: SoftwareAdvice

Alternatives Considered:

OneNote is a Game Changer

5.0 6 months ago

Comments: OneNote has revolutionized the way I organize and manage information. Its intuitive interface, flexible canvas, and powerful features have made it an indispensable tool in both my personal and professional life. Whether I'm capturing fleeting thoughts, collaborating on projects, or simply keeping track of my daily to-dos, OneNote consistently proves to be a reliable and versatile companion. Its seamless integration with other Microsoft products further enhances its value, making it a true productivity powerhouse. OneNote is not just a note-taking app; it's a digital workspace that empowers me to be more organized, efficient, and creative.

Pros:

OneNote is my digital sanctuary for organizing thoughts, ideas, and information. Its flexible canvas allows me to seamlessly capture notes, clippings, images, and even audio recordings in a way that feels natural and intuitive. The ability to create multiple notebooks and sections keeps everything neatly organized, while the powerful search function ensures that I can always find what I need. Whether I'm brainstorming for a project, taking lecture notes, or simply jotting down a quick reminder, OneNote is my go-to tool. The ability to collaborate with others in real-time is a game-changer, making it an essential tool for both personal and professional use. OneNote is not just a note-taking app, it's a productivity powerhouse that has become an indispensable part of my daily workflow.

Cons:

Sometimes it takes a bit long to upload onto my desktop.

Robert
Data Analyst in Romania
Industrial Automation, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Reliable note taking and task management app

5.0 6 months ago

Pros:

As a note taking app I find OneNote more useful and with more features than other apps. I used to use Evernote, but there were to many restrictions and not too many options for notes categorization. With OneNote one has not only the Notebook entity, but also the sections within each Notebook and the pages within each section. This tree structure on 3 levels allows for a quite flexible approach when it comes to notes categorization. Another critical feature is the Search function: allowing to search across all notebooks and pages. As for task management, I find OneNote easier to use to store my to do's with additional info (text and images). This is very useful when working on individual projects and not having to switch to other apps. OneNote can work as a mood board, note taking, task management, reminders, even password management (you can password protect a particular section)

Cons:

The sync process could benefit from some improvements: as in the notebooks to be created by default in OneDrive or SharePoint. There are scenarios where the notebooks are created locally, then in order to sync one needs to put it manually on OneDrive or SharePoint.

Reynaldo
Network Specialist in Mexico
Automotive, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Excellent app to store notes

5.0 6 months ago

Comments: Is a great tool to store all your notes, can manage them in sections to have all organized

Pros:

Can store all the notes there and can view edit or create on smartphone with the app

Cons:

At the moment everithing is working good, i like it.

Robin
Clinical Informatics Analyst in US
Hospital & Health Care, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Quick and Easy Note Taker

5.0 7 months ago

Comments: Overall experience was excellent and positive. It did everything we needed - ability to organize tasks, take notes for meetings, staff could refer back to our tipsheets.

Pros:

What I liked most is when traveling to seminars, my coworker and I could both be in OneNote at the same time taking notes and could sync and see each others notes. Love that it's so user friendly and easy to use.

Cons:

There's nothing that I can think of that was problematic in OneNote.

Tiffany
Supervisor in US
Insurance, 10,000+ Employees
Used the Software for: 1+ year
Reviewer Source

OneNote OneBook

5.0 6 months ago

Comments: I absolutely love it! It's like having a binder online with multiple subjects and different pages for different topics.

Pros:

I love that you can make separate notebooks with different subjects for different things. I also love that you can share notebooks or pages that you have created.

Cons:

I don't like that sometimes it is hard to fix things once they are deleted.

Mihaela
Head Teacher in Romania
Education Management, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Great tool for teachers !

5.0 6 months ago

Comments: Very usefull for day to day teaching, seach option of past materials.

Pros:

The live save of the work done and storage online of information, easy transfer if moving on another device.

Cons:

Lack of a protractor and compasses to use for Math.

Ashley
Ashley
President in US
Verified LinkedIn User
Architecture & Planning, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

I love Microsoft onenote.

5.0 11 months ago

Comments: Extremely important and satisfying for me.

Pros:

I love the whole layout of Microsoft onenote. I just love evrything about it.

Cons:

I dont think there is anything al all thst i dilike about the Microsoft onenote app.

Verified Reviewer
Verified LinkedIn User
Real Estate, Self Employed
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Decent software for note taking and organization

4.0 7 months ago

Pros:

I've been using Microsoft OneNote for several years and it has been a good application for note taking. I'm able to organize my notes into various notebooks, sections, and pages. I appreciate that when you paste a website, it automatically shows an icon that previews the website.

Cons:

My main complaint is the search feature. When typing multiple words, the search feature is unable to search all the words together, which is very frustrating. It only searches one of the words at a time, rather than combining all the words. The lack of robust features, especially when it comes to the table functionality, is also another reason I may consider switching to another software since it's not an all-in-one application.

Frank
Frank
Infrastructure Architect in Denmark
Verified LinkedIn User
Information Technology & Services, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Product title says it all

5.0 8 months ago

Pros:

It was the first tool I came across that actually felt like taking notes on a piece of paper but on steroids when it comes to links, images and much more. Whether its the local or cloud based version you're in for a treat.

Cons:

The search engine is not optimal. The price is a bit expensive. If versioning/version control is a big requirement for documentation you should consider something more enterprise grade than OneNote.

Rachid
Rachid
Sales executive in United Arab Emirates
Verified LinkedIn User
Banking, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft OneNote

5.0 5 months ago

Comments: With Microsoft OneNote I had the possibility to write memos, save notes and events on my phone.

Pros:

What I like about Microsoft OneNote is this easy to create documents and finishing projects.

Cons:

The real time collaboration also help to share notes with the team and make editing if it's necessary.

Verified Reviewer
Verified LinkedIn User
Computer Software, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft One Note is Awesome !

5.0 6 months ago

Comments: Overall it is a nice little productivity software which I use extensively.

Pros:

It is very useful to categorize and write study facts . Helps to annotate things.

Cons:

The least I liked is that the various individual note stacking. It could be better like vertical option also.

Aaron
Sales and Inventory Analyst in US
Consumer Goods, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

All notes should be on OneNote!

5.0 6 months ago

Comments: Really love OneNote! Moving to a hybrid position, this makes it very easy to have access to my notes whether I am in office or at home. Easy to organize with different customers and keeping everything organized!

Pros:

Love the tabs you can make in your notes, keeps you very organized. Backing up my notes so I can have them regardless of what happens to my computer gives me great peace of mind!

Cons:

Sometimes I will get slightly annoyed by not being able to easily make a new text box within a note sheet. Could be a me issue but sometimes I click away and it just extends my text box to one giant box.

Johan
Application Specialist in Sweden
Computer Software, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Best Notes application for teams

5.0 7 months ago

Comments: I have used it for several years during meetings to take notes of everything and share to everyone that should have it. It's really good.

Pros:

I think it's great for meetings and to be able to share between whole company or other companies so everyone know what is said on meetings. Works great with whole 365 and Teams.

Cons:

No cons really. It does what it's supposed to do and do it great!

Syed Shan
Deputy manager in Ireland
Retail, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Review of Microsoft one note

5.0 12 months ago

Comments: I have a great experience to using this on my daily routine and it’s handy to keep on record your notes, I encourage to my colleagues to use this on meeting and also communicating with your team. I have a advice to Microsoft one note they should have to more advertising this product because it’s very convenient to use and targeting to big companies and offer them to use this software on their company on daily basis uses. Highly recommended from my side

Pros:

It’s very handy and very convenient to make a note fabulous software. Records your meeting notes, next step share with your Colleagues, keep records your meeting notes with using tools make your file more professionals and presentation tools are tremendous to discover and share with your team make great impression on them, more professionals and casual Use aswell to remind things when you stuck or struggling to find stuff.they have various options to designed your notes in a better way to presentation, I’m trilled to use Microsoft one note

Cons:

It’s bit problem to others when you share your note to other if they don’t have this software they asked them to install whatever , they are familiar with it or not or it’s painful to other to import all stuff if they don’t want to install it, rest all great

Brandon
Brandon
Pmo in US
Verified LinkedIn User
Food Production, 501–1,000 Employees
Used the Software for: 6-12 months
Reviewer Source

OneNote is the product you want

4.0 last year

Comments: I've used alot of different prices to take important notes and this is my new favorite product to use based off of my needs

Pros:

Microsoft OneNote takes the stress out of Note taking on the go it also makes the import/export of your important documents very easy to do. With a wide range of available tools to help you manage,edit or update your tasks and notes you really can't go wrong with this product

Cons:

Real time task tracking lacks it's true potential. It needs to be amped up.