File Sharing Software

What is File Sharing Software?

File sharing software is a tool designed to store and share files across organisational networks or over the internet. A file sharing platform can help businesses in the UK stay in touch and improve collaboration with other stakeholders by sharing files and exchanging relevant data quickly and easily.

What are the benefits of using File Sharing Software?

Some benefits of using file sharing software for UK businesses include:

• Reduced costs: File sharing software eliminates the need to use physical files or forms and hardware (such as flash drives) to retain and share information. By using digital files instead, teams can reduce the overhead costs associated with maintaining the infrastructure required to store and distribute hard copies.

• Secure file sharing: A file sharing app offers different security features to protect sensitive documents making data less prone to manipulation and corruption. For example, users can set permissions on the sensitive files they share. In this way, recipients can download, view, edit, or transfer files only if allowed by the established permission settings.

• Collaboration: Using a file sharing application enables fast collaboration between different teams as they can access files from a shared folder and send documents to each other in just a few clicks. Real-time visibility: Thanks to file sharing tools, users can stay updated on the file status by receiving notifications whenever a file is uploaded, downloaded, or edited.

What are the typical features of file sharing software?

Here are some of the most common features of file sharing software: Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system. Document management: Collect, store, and share all documents on a central platform.

• Access controls/permissions: Establish levels of authorization for specific files/folders.

• Encryption: Mask data using built-in algorithms to enhance the protection of sensitive files.

• Real-time synchronisation: Updates such as changes or edits to files/folders are visible to all users in real time.

What are some important factors to consider when purchasing file sharing software?

Things to consider when purchasing file sharing software are:

• Security and confidentiality: With a growing number of online file sharing solutions, data security is becoming a large concern for businesses of all sizes in the UK. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing) to ensure safe file management.

• Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilised. Ask software vendors about integration capabilities to facilitate seamless data flow between your business’s systems (e.g., CRM or ERP software).

What are the trends in file sharing software?

Relevant file sharing software trends are:

• File exchange is getting faster: With the increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
• Data containerisation is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices such as their mobile devices. With data containerisation, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorised access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.