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File Sharing Software

File Sharing software makes it possible to share and receive data across your company and with external partners quickly and securely. With a file sharing platform, you can sync data across multiple devices to access files and information from anywhere. Many document sharing platforms use file encryption technology to enhance document security and offer generous data storage capabilities to store and share large files. File transfer software also improves the efficiency of remote teams by allowing them to view, share, and collaborate on files from different locations. Plus, some file sharing tools can be integrated with CRM or ERP software for an all-in-one business solution. Looking for document sharing tools? Find the best file sharing software for UK businesses, or visit the Collaboration software, Document Management Software, Content Management software, or Portal software categories.

Featured software

Local products for United Kingdom

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Next-generation Managed File Transfer, EDI & Application Integration solution with support for secure messaging capabilities. Learn more about CData Arc
Powerful enough to solve complex MFT challenges, and flexible enough to scale as your needs evolve, CData Arc provides everything you need to easily automate business-critical processes. Features include Drummond Certified AS2 since 2004, extensible Managed File Transfer with secure messaging capabilities including SFTP, FTPS, FTP, OFTP, and interactive mapping and translation between EDIFACT, X12, IDoc (SAP), XML, JSON & CSV. CData Arc is completely FREE for single connection use. Learn more about CData Arc

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Intelligent, non-disruptive data management software for hybrid workflows that enables organizations to optimize their infrastructure. Learn more about Tiger Bridge
Tiger Bridge is data management software for hybrid workflows. This transparent solution enables organizations with mission-critical on-premises deployments to benefit from cloud storage and services, while securely preserving existing applications and file-based workflows. Tiger Bridge adds substantial cost optimization when addressing multiple data management challenges: capacity expansion with archive, Disaster Recovery, global file access, Continuous Data Protection, cloud migration. Learn more about Tiger Bridge

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
MASV Inc.is a secure cloud software company designed to quickly transfer media files worldwide to meet fast-paced production schedules. Learn more about MASV
MASV Inc. is a secure cloud software company designed to quickly transfer heavy media files worldwide to meet fast-paced production schedules. Global media organizations rely on MASV Inc. to automatically deliver their large files without any restrictions, allowing them to concentrate on their next big deliverable. Learn more about MASV

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Join more than 5,000 board-led organizations across the world who trust OnBoard to deliver more effective governance. Learn more about OnBoard
NOW AVAILABLE:Microsoft 365 Integration. See why OnBoard is Capterra’s most reviewed board management solution and the category leader on G2. OnBoard is the simple, secure, and effective way to prepare and run your board meetings. Experience a platform that unifies and secures communication, simplifies workflows, and bolsters board director engagement for a more collaborative and productive board. Join more than 5,000 board-led organizations who trust OnBoard to deliver more effective govern Learn more about OnBoard

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Switch on file sharing for legal professionals with Thomson Reuters® HighQ. Learn more about HighQ
With HighQ, law firms can send and share information and files more securely and efficiently from anywhere, keeping them in sync on every device. Leverage HighQ's enhanced security protocols and advanced features to help you maintain control over your sensitive documents at all times. Audit every file and action using criteria such as date, user, organisation, folder, file or activity. You can even see which users or organisations are most active and when they’ve logged in. Learn more about HighQ

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Zoho WorkDrive is secure, instant file-sharing software enabling seamless collaboration between modern teams. Learn more about Zoho WorkDrive
Share files securely within your organization and beyond using Zoho WorkDrive. WorkDrive empowers you to control access, track edits, and analyze shared content data. Create password-protected share links with expiration dates, implement download restrictions, and set user information requirements. WorkDrive's modern interface offers a built-in office suite and advanced data security and management capabilities. Learn more about Zoho WorkDrive

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Branded File Sharing & Digital Asset Management & in one integrated, secure and cost-effective solution. Unlimited users in all plans! Learn more about Filecamp
Filecamp is a cloud-based File Sharing solution that helps companies organize and share their digital media such as images, videos, and brand guidelines. Unlimited users in all plans, each user configured with their own set of user-, admin-, and folder permissions. Unique custom branding options will make sure your file-sharing solution matches your brand guide. More than 1500 brands from all over the world trust Filecamp with their digital assets and brand guidelines. Learn more about Filecamp

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Elevate board management with iBabs: user-friendly, advanced security, efficient decision-making and cost-effective. Learn more about iBabs
Elevate your board's performance with our user-friendly and cost-effective portal. iBabs leads with advanced security and seamless document management for smarter decision-making. Our platform redefines board management with robust governance tools and superior collaboration capabilities. Experience a unique combination of simplicity, security, and efficiency with our solution, crafted for strategic planning and effective governance. Learn more about iBabs

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access. Learn more about Google Drive

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Conversations & collaboration in one place
Work more efficiently with internal and external stakeholders in topic-based channels designed to drive transparency and alignment. Support asynch communication with nuance through clips which are 5 minute audio or video messages, and get your team together quickly in a spontaneous connection and collaboration instance with Huddles. Additionally, teams and individuals can use Slack Canvas, a persistent surface across all conversations where notes, links, images and videos can be curated and accessed. Learn more about Slack

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial!
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Dropbox Business is a digital workplace trusted by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace provides flexible storage options so you will always have enough space for your files. Store any and every file. Access files any time, anywhere from your desktop and mobile devices. Use shared drives to store your team’s work in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date. Learn more about Google Workspace

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Learn more about Microsoft 365

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Asana organizes and manages work across teams at scale.
Asana is a product management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device. Learn more about OneDrive

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP. Watermark confidential files or set granular permissions so only the right people can view, download, or edit content. Learn more about Box

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios.
monday.com Work OS is a collaborative platform that allows teams to share and discuss files in the context of their projects. Because monday.com integrates with G-Suite, Microsoft, and Adobe Creative Cloud, you can easily keep track of all of your team's work in one centralized location. Then set up customized automations to alert team members when changes are made to streamline your feedback process. The smart way to manage a team, monday.com is your answer to effortless efficiency. Learn more about monday.com

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
WeTransfer is a file transfer software that enables users to send large files and photos up to 2GB for free. The software facilitates simple file sharing to transfer documents, presentations, designs, videos, and other files between devices and with collaborators through email or link sharing. Users can upgrade to a paid subscription for extra features such as custom branding, password protection, and increased storage. Learn more about WeTransfer

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Procore is a cloud-based construction management platform with a comprehensive set of products spanning the construction lifecycle.
Procore is the leading cloud-based construction management platform with a comprehensive set of products spanning the construction lifecycle, from pre-construction to project completion. One of the core benefits of Procore’s platform approach is that products are deeply integrated, providing a streamlined user experience and centralised access to project information. Procore’s mobile application allows customers and collaborators to access project data from the office or site. Learn more about Procore

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Wrike is an enterprise project management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning project management software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, version control, and performance reports, all in one place. Integrate Wrike with 400+ applications including Google Drive, Dropbox, and Microsoft OneDrive to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, and more. Learn more about Wrike

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place.
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place. Access all files across multiple devices using iCloud Drive and secure data with automatic back-ups. Learn more about iCloud

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter
The #1 online collaborative whiteboard platform where teams get work done.
Miro is #1 collaborative whiteboard platform for teams of any size, trusted by over 13 million users worldwide. Easily collaborate, ideate and centralize communication for all your cross-functional team work. Try our deep integrations with Microsoft Ecosystem, Atlassian Ecosystem, Slack, Box, DropBox, Sketch, and more to make your team collaboration more productive. Explore 680+ templates and interactive frameworks to start collaborate quickly with your team Learn more about Miro

Features

  • User Management
  • Document Storage
  • Access Controls/Permissions
  • Real Time Synchronisation
  • Version Control
  • Mobile Access
  • Content Management
  • Encryption
  • Alerts/Notifications
  • Drag & Drop
  • Search/Filter

File Sharing Software Buyers Guide

What is File Sharing Software?

File sharing software is a tool designed to store and share files across organisational networks or over the internet. A file sharing platform can help businesses in the UK stay in touch and improve collaboration with other stakeholders by sharing files and exchanging relevant data quickly and easily.

What are the benefits of using File Sharing Software?

Some benefits of using file sharing software for UK businesses include:

  • Reduced costs: File sharing software eliminates the need to use physical files or forms and hardware (such as flash drives) to retain and share information. By using digital files instead, teams can reduce the overhead costs associated with maintaining the infrastructure required to store and distribute hard copies.

  • Secure file sharing: A file sharing app offers different security features to protect sensitive documents making data less prone to manipulation and corruption. For example, users can set permissions on the sensitive files they share. In this way, recipients can download, view, edit, or transfer files only if allowed by the established permission settings.

  • Collaboration: Using a file sharing application enables fast collaboration between different teams as they can access files from a shared folder and send documents to each other in just a few clicks. Real-time visibility: Thanks to file sharing tools, users can stay updated on the file status by receiving notifications whenever a file is uploaded, downloaded, or edited.

What are the typical features of file sharing software?

Here are some of the most common features of file sharing software: Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system. Document management: Collect, store, and share all documents on a central platform.

  • Access controls/permissions: Establish levels of authorization for specific files/folders.

  • Encryption: Mask data using built-in algorithms to enhance the protection of sensitive files.

  • Real-time synchronisation: Updates such as changes or edits to files/folders are visible to all users in real time.

What are some important factors to consider when purchasing file sharing software?

Things to consider when purchasing file sharing software are:

  • Security and confidentiality: With a growing number of online file sharing solutions, data security is becoming a large concern for businesses of all sizes in the UK. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing) to ensure safe file management.

  • Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilised. Ask software vendors about integration capabilities to facilitate seamless data flow between your business’s systems (e.g., CRM or ERP software).

Relevant file sharing software trends are:

  • File exchange is getting faster: With the increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
  • Data containerisation is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices such as their mobile devices. With data containerisation, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorised access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.