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Personal Training Software

Personal Trainer software assists fitness professionals to schedule and track workout sessions for their clients, as well as collecting payments, and automating communication.

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Meal Planning For Personal Trainers Powered by AI. Instantly Make Personalized Meal Plans For Your Clients & Share via PDF/Email/App. Learn more about Foodzilla
Meal Planning For Personal Trainers Powered By AI. It's exhausting to spend hours of your day searching for recipes, collecting them in a spreadsheet, and trying to make sure they all fit your client's nutritional needs, especially for high-protein diets. Take your business to the next level by creating highly personalized meal plans for clients in seconds using dietitian-approved recipes and AI. Match your client's needs with personalized meal plans that are easy for them to follow, and the app will take care of the rest. 10-Day Free Trial. Starts from $39/m Learn more about Foodzilla

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
WellnessLiving's easy to use business management software automates your Personal Training business for you to attract more clients. Learn more about WellnessLiving
WellnessLiving’s all-in-one business management software equips personal trainers with the tools, support, & resources needed to manage & grow your business. Offering flexible business settings and dynamic tools like online booking, appointment reminders, rewards, website widgets, advanced reporting, mobile apps, and client & staff management, all on one convenient platform, to streamline business operations. It’s the only software you need to attract, convert, & retain more clients. Learn more about WellnessLiving

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
The All-in-one solution for Personal trainers Learn more about Gymvio
Grow your coaching business and meet your goals with our on-line platform designed to effortlessly handle your day-to-day training tasks. Learn more about Gymvio

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Save time, boost revenue, and increase member retention to grow your fitness business with this all-in-one platform. Learn more about Everfit
Transform your PT business with Everfit, the mobile and web platform trusted by 70,000+ trainers, coaches, and gym owners. Boost your efficiency, grow your income, and build strong client relationships. Everfit offers an easy-to-use workout builder, seamless communication tools, nutrition tracking, automated payments, and custom branding. This user-friendly platform empowers trainers to create, deliver, and track training programs online and in person with ease. Try Everfit for FREE for 30 days! Learn more about Everfit

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Gym management software for easy membership signups and class bookings, managing invoices and payments, and spotting inactive members. Learn more about FLiiP
FLiiP is the easiest gym management software to manage membership sign ups and bookings, invoices and payments, spot when members go inactive, and track sales. Save hours every week compared to other popular gym management software on the market. Manage your members and classes, track your sales, spot in-active members so you can easily re-engage them, customize your classes, easily approve contracts and payments. Book a demo to see if FLiiP is right for your gym! Learn more about FLiiP

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software.
Whip your schedule into shape by letting Acuity do all the heavy lifting. While you help clients hit their fitness milestones, Acuity works 24/7 behind the scenes to smartly fill & manage your schedule. From the moment clients book, Acuity's there to automatically send branded & customized booking confirmations, deliver text reminders, let clients reschedule on their own, and process payments. Your day-to-day will run more smoothly, even as business gets busier - all without breaking a sweat. Learn more about Acuity Scheduling

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Boost your business bookings with more va va Vagaro! Join the 220,000+ global professionals using Vagaro scheduling software. Start your 30-day free trial today.
Boost your business bookings with more va va Vagaro! Join the 220,000+ global professionals using Vagaro scheduling software. A robust, intuitive personal trainer software to build your business. Get booked & paid 24/7. Manage appointments & packages while on any device. Get a logo, website, online store & branded app to look like the pro you are. Attract new customers on the Vagaro Marketplace & social media booking tools. Retain customers & boost sales via text & email marketing. Reduce no-shows with automated reminders. Easy to use POS hardware & payment processing. Prices start @ £30/month. Free 30-day trial. Learn more about Vagaro

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Mindbody all-in-one software seamlessly manages your entire personal training business, attracts new clients, and grows your revenue.
MINDBODY elevates your customer experience—from the moment they find your personal training business on our app to their next visit. Keep business moving with marketing automations, scheduling, payment processing, automated reminders, reporting, and more. Building your brand? Get a custom app, too. Save time and give your clients the attention they deserve. Schedule your free demo today. Learn more about Mindbody

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
United Kingdom Local product
Online personal training software for PTs to create and track client training and nutrition programs. Start your free 30-day trial
My PT Hub is an all-in-one software for personal trainers, coaches, gym owners, and nutritionists to manage their clients by creating customizable training and nutrition programs while tracking their progress and achievements. Get started with our Free 30-Day Trial. NEW Marketing Features: - Accelerate your business with Google Ads, all from within your My PT Hub account - Showcase your business with MySite, your own virtual storefront Learn more about My PT Hub

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Online Booking System with reminders for all personal trainers! Let your clients book themselves online - Includes free version.
SimplyBook.me offers the most extensive booking system on the market for personal trainers, that makes you look professional and solves all your online needs. You get a full blown booking website, or a widget for your own website, where you can present your business and accept appointments, sell products, membership, packs, gift cards and service add-ons. A great variety of marketing tools available as well as an Admin app and a branded Client app. An extensive Enterprise Solution available with HQ management. Learn more about SimplyBook.me

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Grow Your Business with TrueCoach - The top platform for coaches, fitpros, and personal trainers. Try TrueCoach free for 14 days.
Accelerate Your Coaching Business! Discover TrueCoach – The Premier Platform for Coaches & Personal Trainers. Trusted by 20K+ Worldwide. Start Risk-Free for 14 Days. No Credit Card Needed. Unleash Your Earning Potential Today! Learn more about TrueCoach

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Revolutionize your fitness business with the #1 personal training app.
ABC Trainerize is a revolutionary application that is tailored for personal trainers and gym studios to grow and manage their businesses. Connect your fitness business to the the digital world and see your business and clients thrive. Features Include: - Easy Client Scheduling & Tracking - Workout Builder - Leaderboard & Threshold Challenges - Nutrition Coaching & Macro Tools - Online Video Coaching - In-App Messaging & Payments - Progress Badges & Streaks - Custom & Premade Habit Tracking Learn more about ABC Trainerize

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Simple, powerful, appointment booking software for service providers and their clients. Includes online calendar and downloadable app.
Simple, powerful, appointment booking tool that you and your clients will love! Use the scheduler anywhere: the app or any browser. Customers can book with ease using the Visibook app or online calendar. Easy booking and customer tracking. Reduce no-shows. Individual and class scheduler. Payments tool. Client messaging and notes. Simple, free set up. Control your schedule. Work around your personal calendar. Less email and hassle. Manage staff. Multi-Platform tool. Learn more about Visibook

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
United Kingdom Local product
Your journey to a thriving online training business begins with PT Distinction. You can find out how today with a free trial.
Your journey to a thriving online training business begins with PT Distinction. Our intuitive software simplifies the management of your entire fitness enterprise. Manage group training, facilitate communication, schedule efficiently, create training programs, and track habits with ease. Experience the joy of managing your training empire effortlessly with our feature-packed software trusted by professionals worldwide. Learn more about PT Distinction

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
We're here to streamline the small stuff, so you can focus on running your business rather than the other way around.
Booksy Biz gives you all the tools you need to manage and grow your business. One app to accept appointments, manage your calendar, process payments, attract new clients, and keep them coming back. With over 38 million clients world wide using Booksy to book appointments, you are guaranteed to increase your reach. List your business to get hundreds of profile views and 24 hours of your time back, every single month. The Booksy Biz mobile app allows you to manage your business from anywhere. Calendar, clients, checkout, and marketing – we put core business functions in your pocket so nothing can slow you down. Or, use Booksy Biz on your tablet or computer to experience the full power of Booksy. In addition to mobile features, you gain access to staff calendars, inventory management, powerful reporting, and advanced customization. Visit https://booksy.com/biz/en-us for more information. Learn more about Booksy

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
TeamUp is a better value management software that takes away the complexity of running your PT or small group personal training studio.
TeamUp takes away the complexity of running your PT and small group personal training studio and sessions. Managing PT and small group schedules, taking payments, and connecting with clients is far easier when you have the perfect software to run your business better. With your reports, you can build the best client experience and grow your business with clarity and confidence. And, clients will love booking and paying in advance, without having to make a call or send a message on social media. Learn more about TeamUp

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
The simplest and economical booking app for every business. With BookyWay you can manage easily all your appointments
Do you own a business that requires appointments? You may find a “dedicated” app to book appointments on the market for almost every activity that requires reservations and payments, hard to use, and with excessive costs. BookyWay has the essential functions for any category, and you can use it IMMEDIATELY without any support You won't find a cheaper system, in some cases free. Thousands of professionals already use BookyWay: barbershops, dog lovers, horse racing, driving schools, tire dealers.. Learn more about BookyWay

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
RhinoFit it an, easy-to-use gym software system designed for any type of gym, fitness club, or martial arts studio. Start a free trial!
RhinoFit is a powerful gym management software designed for any type of gym, fitness club, or martial arts facility. Our top-rated gym management system offers all the key features that you need to improve your operations and grow your fitness business. Built for the fitness industry, our fitness software helps our gym owners to save time and money! Our suite of features include class management, automatic billing, membership management, a gym pos system, member billing, product management, email automations, gym check-in, gym website templates, member management, and more! Some of our users include fitness clubs, martial arts schools, personal trainers, rock climbing gyms, and more! Run your gym around the clock with our 24 hour door access control and tracking system. Our gym software comes with a free fitness app for gym owners, personal trainers, and members! Get started today with a free 30 day trial and see why RhinoFit is the best gym software for your fitness studio! Learn more about RhinoFit

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Suited for Gyms, Personal Trainers & Fitness Clubs, Virtuagym's software provides the infrastructure to manage your fitness business
Virtuagym's software accommodates various fitness features such as a nutrition app, a workout app, a membership management platform with a recurring billing system, a custom business portal customized with your brand colors and an access tag for clients. Complete the initial setup and reduce admin tasks to focus on your clients, promoting your business and increasing your revenue stream. Includes an online shop integrated with income reports, and mobile apps for iOS and Android Learn more about Virtuagym

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
vcita makes running your business as easy as a set of push ups. Book, get payments and interact with clients like the big gyms!
Stop wasting time chasing payments and coordinating training classes, let clients book and pay independently via a beautifully branded client portal. Keep track of your clients' progress, appointments and payments with intuitive actionable client cards. Get a birds-eye view of your business performance with a friendly dashboard. Easily manage your clients, time, money and marketing from one single app and use the time you'll save to focus on boosting your business. Learn more about vcita

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
Client management software with payment processing, websites, billing, scheduling, automations & more.
Our comprehensive client management software provides everything you need to turn your passion into a successful business. With payment processing & auto-billing, digital marketing, websites, scheduling, retail, automations, client & staff apps, in-depth reporting & more, you will have all the tools required to grow, nurture & retain your clients. Learn more about Zen Planner

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
FitBudd is the easiest way for fitness trainers to launch their own fitness app on iOS and android.
FitBudd is the easiest way for fitness trainers to launch their own fitness app on iOS and Android and grow their fitness business. Personal trainers can now create tailored workouts, meal plans and track progress for their clients. Also, trainers can customize digital in-app experiences to be unique for their clients. Features include stylized branding, personalized videos, chat, schedules, and the ability to build an extensive workout library. Learn more about FitBudd

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
PTminder is an online business management platform designed for Personal Trainers, Studios & Boutique Gyms.
Virtual Training & Business Management Software for Personal Trainers. Manage your Personal Training business with ease. PTminder is an online platform which not only covers your Calendar Scheduling, Payments, and Client Management, but also provides Workout Planning, Nutrition Planning and Client Assessment Tools - everything you need to run your online PT business! Designed for Personal Trainers, Studios & Boutique Gyms. Learn more about PTminder

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
United Kingdom Local product
Gymcatch's software helps fitness and wellness business owners save time, increase revenue and provide great customer service.
Gymcatch provides great value software that helps fitness and wellness business owners save time, increase revenue and provide great customer service. With Gymcatch you have everything you need to manage your business: Scheduling, membership management, reporting, payments, wait lists, discount codes, website integrations, mobile apps and more! Save time, increase revenue and offer great customer service with Gymcatch. Learn more about Gymcatch

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments
bsport is a leading management platform for the wellness industry, enabling studios to centralise and streamline their operations.
bsport is a leading all-in-one management platform for the wellness industry. We help over 1,500 studios in 30+ countries streamline their operations with cutting-edge technology. Our platform has been designed to support all aspects of studio management, from scheduling and bookings, to membership management, marketing automation and payment processing. Our user-friendly interface enables owners to easily manage their business operations while providing members a premium branded experience. Learn more about bsport

Features

  • Payment Processing
  • Activity Tracking
  • Exercise Library
  • Nutrition Program
  • Calendar Management
  • Customisable Templates
  • Mobile App
  • Billing & Invoicing
  • Client Management
  • Appointment Management
  • Fitness Assessments

Personal Training Software Buyers Guide

Personal training software, or personal trainer software, refers to software packages designed to assist personal trainers, instructors, and similar fitness and health professionals manage their clients and schedule training or workout sessions. Personal trainers generally use this software to organise their schedules or calendars, automate client communications, manage memberships, process payments, and tailor client services to meet specific individual needs.

In general, personal training software can help to improve the quality of the services offered by personal trainers, and this can be achieved by, among other things, facilitating the provision of more customised workout and diet plans and enhancing online offerings. For example, many software packages deliver online training or workout sessions using video and live streaming technology. However, software of this kind can also help personal trainers by making some of the more time-consuming administrative tasks uncomplicated and more efficient.

Software for personal trainers has a powerful organisational component, it allows trainers to have the ability to manage a database of clients, access contact details and other important information quickly, and assists with organising their workloads. The software can also automate processes, helping trainers avoid accidentally overlooking their key tasks.

Many of the features and functions of PT software have significant overlap with more generalised solutions for workers with clients, such as appointment scheduling software and membership management software. However, the additional features ensure that personal trainer software can be categorised alongside fitness software.

The exact features of personal training software packages vary depending on multiple factors. These include whether the software is geared more towards online instruction, in-person training, or a combination of the two. On top of this, some solutions are more comprehensive than others, and the actual implementation of features can also vary. Nevertheless, there are core features that users can find in almost all solutions of this kind. As a result, professional trainers will generally be able to carry out the following tasks or activities:

  • Create and manage a database of client profiles, complete with contact and fitness information
  • Schedule appointments and manage communication surrounding training sessions and cancellations
  • Process payments from clients and run all details related to memberships or subscriptions
  • Provide fitness plans, perform fitness assessments, and offer access to an exercise library

What is personal training software?

Personal training software refers to software packages that are designed to assist personal trainers, fitness instructors, and health professionals working in similar roles in managing their day-to-day activities. These tasks can include everything from scheduling training and workout sessions to delivering instructional information to clients. Essentially, software of this kind plans to serve as an all-in-one solution that can assist trainers with the delivery of their services while also providing clients with access to main resources.

One of the major components of personal training software is the administrative aspect. The best solutions will provide fitness professionals with the tools needed to manage memberships and renewals, process payments from clients, view appointments, access a calendar, and create fitness plans for individual clients. Furthermore, the software can also record fitness assessments, monitor the performance of clients over time, and set individual targets.

Many products within this category allow personal trainers to upload useful content that their clients will be able to access throughout working with their trainer. It can include a library of exercises and various other instructional content. Software for online personal trainers may also include a significant communications component, including the potential to use live streaming and video streaming technology. Having the ability to offer this service and do training online is especially valuable for personal trainers who work with remote clients or have clients with more flexible requirements.

What are the benefits of personal training software?

The benefits of personal training software are focused on helping personal trainers manage their clients and their schedules while also optimising the delivery of online sessions and training content. Furthermore, the best software for personal trainers will have various knock-on benefits for their clients too. And some solutions will have specific features that focus on those clients. In general, some of the most significant and essential benefits associated with the acquisition of high-quality software solutions in this category include:

  • Centralised information: One of the main ways PT software can assist personal trainers is through the centralisation of client data and other important information, including their teaching materials. Without software of this kind, it would be necessary for personal trainers and similar fitness and health professionals to maintain a digital address book to manage contact information, and this would likely be kept separate from fitness tracking information for specific clients. With personal training software, all relevant information can be centralised and easily accessible, including contact details, fitness tracking, teaching materials, and payment information. Individual client records can be added, altered, or removed effortlessly, making it easier to onboard new clients and quickly keep contact details up to date. These features will help improve efficiency and avoid unnecessary data duplication or other inferior practices that can lead to confusion.
  • Improved communication: The quality of communication between a personal trainer and a client can make or break the relationship, so trainers and instructors must take the correct steps to maintain a relationship with their clients. The personal training software can assist with this by clearly communicating information related to a workout schedule, making it easy for clients to know when they should attend a session. On top of this, the software can be used to communicate how to perform specific exercises, and how they can benefit a client. Details related to payments can also often be conveyed through the software, and some solutions include built-in messaging and live chat functionality, meaning clients can easily ask a question and receive a response.
  • Better client retention: The numerous features included within most software for personal trainers can boost client retention, helping trainers and instructors optimise their earning potential. One of the main contributing factors to client turnover in areas like personal training and fitness instruction is miscommunication, leading to missed appointments or lack of flexibility. Yet, this issue can be avoided or resolved through a high-quality software solution, meaning they are less likely to lead to clients leaving. Additionally, there is a convenience component to using software for handling membership-related information. It can improve transparency, help clients keep on top of payments, and ensure everyone is on the same page. Automation options can also play a role here, with one example being automated communication about membership renewals.
  • Remote teaching options: The COVID-19 pandemic considerably contributed to the increased adoption of remote teaching methods, and the same principle applies to personal training and instruction sessions. Much like how software can assist teachers with the creation of digital classrooms, personal training software can assist trainers with the creation of digital workout spaces. This allows personal trainers to expand their client base beyond what would have once been natural geographical boundaries, and it also ensures business continuity is possible in situations where physically meeting clients may be impossible. Remote sessions also mean clients have the possibility of continuing training sessions, even if they go away on holiday or need to travel for work. With all things considered, the potential for remote offerings within online personal trainer software can improve the client experience enormously and help break down the physical barriers between trainers or instructors and the individuals they work with.

What are the features of personal training software?

The features of personal training software mainly focus on consolidating information so that personal trainers can access it easier. However, various features also assist with the delivery of training sessions, the management of memberships, and handling other administrative tasks. Beyond this, it is important to remember that personal training solutions are not only valuable for trainers but also for clients, too. Although the precise features included within applications can differ, the majority of options on the market will contain the following core features:

  • Client profiles: Create and maintain a core database of client profiles, ensuring that information about specific clients is always accessible. On a basic level, these profiles can store names, telephone numbers, and other contact information that can be essential when a personal trainer needs to get in touch with a client. However, going beyond this, client profiles can also be used to track the progress of individual clients and to maintain a viewable history of past training or workout sessions. With some PT software solutions, clients will be able to use this feature to access a record of their progress. This could include exercise tracking information, personal bests, and the ability to track progress concerning their weight and body measurements.
  • Appointment scheduling: Manage appointments with clients and create a personal training schedule. This is typically achieved by using a calendar tool, allowing personal trainers to add, remove and see appointments they have each day. As a result, trainers have access to a visual interface, which can optimise time management. The best-in-class solutions may also include an in-built booking engine, allowing registered clients to book sessions using self-service tools. Having access to a scheduling history can be valuable for invoicing purposes. Integration with third-party calendar software may also be on offer.
  • Attendance tracking: Keep track of each client and their attendance of sessions. This can be especially important for personal trainers who teach classes with multiple clients at the same time, as it allows the trainer to see who attended each class and to get a complete picture of the overall attendance of classes. In some cases, the attendance tracking feature can also be used to schedule events and allow clients to confirm whether or not they will be attending in advance. In light of this, it becomes a beneficial planning feature because an event or session can be set up based on the number of people expected to be there.
  • Exercise Library: Provide clients with access to a centralised exercise library, where they can view specific exercises or workout routines quickly and easily. This serves as a centralised database for the main exercises that a personal trainer or instructor intends to use as part of the fitness plans they are creating for clients. Generally, there will be options to record videos and upload this video content to the library so that users can see the exercises being performed correctly, with the correct form. There may also be options to include written descriptions, photographs, or animations, and these can all be valuable in situations where clients may not have access to a reliable internet connection or when data restrictions may make it preferable to avoid video content.
  • Fitness plans: Create, amend, and otherwise manage a fitness plan for each client. This allows plans to be fully customised and tailored to the specific needs of every individual. Clients can use the fitness plan to stay on track and ensure they reach their health, fitness and wellbeing goals, including weight loss targets or personal best performances. Moreover, personal trainers can use the fitness plan to prepare for sessions and monitor the progress of clients over time. Additionally, many software solutions allow for the creation of more generalised fitness plans, which can then be used as a good starting point when creating more tailored plans.
  • Fitness assessments: Carry out fitness assessments to ascertain current fitness or performance levels and accurately analyse progress. A personal trainer can use this feature to carry out a standard fitness assessment routine while monitoring performance levels and entering the data into the software. Most solutions with fitness assessment functionality will allow users to compare current measurements with the measurements from past assessments so that improvement or regression can be understood. The very best PT management software packages may also provide options to integrate fitness assessments with wearable technology. When this functionality is present, a personal trainer can take accurate readings from clients, track heart rate readings, the number of calories burned, the number of steps taken, the number of reps of specific exercises, etc.
  • Membership Management: Carry out all tasks related to membership management, including sending membership or subscription renewal reminders. The membership management function is critical to personal trainers who work for fitness clubs with a membership policy. The central database will usually contain all of the pertinent information about types of membership and the duration, but membership management functionality can help to make this information more immediately accessible. There may also be options for clients to enable automatic membership renewal, while cancellation requests can also be handled through the software. Once a membership expires, that client's access to the software and training content can also be restricted following wider policy.
  • Payment processing: Process payments from clients and oversee all other relevant financial information. Clients may be able to schedule payments in advance, and personal trainers might provide options to pay weekly, monthly, or annually. In some instances, the software can provide specific clients with discounts or other special offers. Generally, payments are processed using credit cards, debit cards, and online or mobile wallets, with examples like PayPal, Google Pay, and Apple Pay. However, alternative payment methods such as gift cards may also be available, and in the most advanced solutions, there may also be options to process payments using cryptocurrencies.

What should be considered when purchasing personal training software?

When purchasing personal training software, several different factors need to be considered, and many of these factors relate to the personal trainer or fitness centre in question and their specific setup and requirements. Nevertheless, some more general considerations should be prioritised, too. When searching for the best personal training software, buyers may find it useful to ask some major questions and then use these to explore the area of consideration more thoroughly. Examples of these questions include:

  • How much does personal training software cost? For any buyer, the issue of cost is significant, but buyers of personal training software need to think of this issue on a more holistic level than simply contemplating the upfront price of acquiring software. For example, will there be extra costs associated with storing the data or maintaining security? How much will it cost to find technical support if it is needed? Are there any ongoing subscription fees? Will new updates or new versions of the software cost extra, or are they included in the purchase price? Are there any other costs associated with acquiring a particular software option, such as a need to update hardware or invest in new equipment? Some packages may have hidden costs, which can make them seem like good investments initially. Of course, it is also a good idea to think in terms of value, too. After all, it may be sensible to spend more on a solution that is higher in quality and comes with more features, as this could be a more future-proof product that offers greater long-term viability than a cheaper alternative with a more basic set of features.
  • How can cyber security be optimised? Personal training software is primarily used by personal trainers or individual instructors who are likely to be running their businesses or working for a relatively small business, like a gym or fitness centre. Regardless, anyone acquiring personal information from clients or customers needs to be concerned with cyber security. Research published by the UK Government's Department for Digital, Culture, Media & Sport found that 39% of businesses in the United Kingdom experienced a cyber-attack over just one year, and this only covers breaches that were identified by those businesses. In 21% of those cases, money, data, or other business assets were lost. Such breaches can put clients at risk, cause business disruption, and harm the reputation of a personal trainer. The clients of personal trainers need to know that their data is safe, this makes it essential for buyers to explore the different software options fully and try to understand the features in place to prevent breaches and safeguard client information.
  • Is cloud-based personal training software a better option? There are two main deployment options for personal trainers software: on-premise deployment or cloud-based software. For trainers working as part of a bigger business, such as a sports centre or fitness centre, on-premise deployment may be viable, and self-employed personal trainers with the necessary equipment at home could also consider this option. This deployment method is a more traditional approach, where the buyer acquires the software license and is then responsible for setting the software up, installing it on their systems, and handling data storage and security. The alternative to this is cloud-based software, delivered via a Software-as-a-Service (SaaS) approach. For many personal trainers, this is a more viable option because responsibility for delivering the software and handling data storage and much of the security is instead passed to a third-party service provider. The software is delivered using cloud technology, while the application can be accessed on a wide range of internet-enabled devices, and this can often include mobile devices and tablets. On-premise deployments also have higher upfront costs and unpredictable long-term costs, although there is a greater sense of personal control. By contrast, cloud-based software has extremely low upfront costs and very predictable long-term costs, although the continuous subscription fees are something that needs to be taken into account. Finally, cloud-based software can be easier to use when clients are also going to have access because it is less reliant on meeting specific hardware requirements, and remote accessibility is built into the system.

The most relevant personal training software trends are another major factor that needs to be weighed up by personal trainers and others who may be interested in software of this kind. The best personal training scheduling software will be designed with an awareness of the current and emerging trends within this field, as this will help make the applications more future-proof. This is important because small businesses must try to plan for the long haul to maximise investment. By contrast, software that has not been developed with this kind of awareness about key trends may only have a limited shelf life. In general, the most significant trends in this area include the following:

  • Compatibility with wearable technology: Within the field of fitness and wellbeing, the emergence of wearable technology has been one of the most significant technology trends of all, so it stands to reason that personal training software developers have adapted to this. More applications now provide integration options with wearable technology, like heart rate monitors, activity trackers, and smartwatches. This allows clients and personal trainers to measure changes in performance over time more accurately. Common metrics that can be tracked using wearable technology include heart rate, Co2 max readings, number of steps, calories burned, and more.
  • Increased need for mobile accessibility: In the past, personal training software was often desktop-focused and primarily geared towards helping trainers and instructors with admin tasks. However, it is now much more important for software to be accessed remotely and on the move, which is why mobile accessibility is such a crucial trend to be aware of. Personal trainers should focus on solutions that provide access to a mobile app, or access via mobile web browsers, as these will provide the broadest compatibility and make life as easy as possible for clients. Mobile accessibility can be combined with remote teaching to expand the potential client base for personal trainers, too. User interfaces should also be optimised for mobile displays.
  • Demand for in-app communication: Finally, a key trend within personal training software is the growth in demand for in-app communication methods. This demand has increased since the COVID-19 pandemic, where personal trainers were forced to adapt to restrictions on close contact by delivering services remotely. With this in mind, modern clients may expect software to include tools for messaging, live chat, and even video calling. Ideally, written communication between clients and personal trainers should also be stored for future reference, boosting the quality of support available to clients and allowing trainers to remind themselves of previous discussions.