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Document Management Software

Document management software automates the end-to-end process of managing documents, from creation to storage to distribution across an enterprise. By eliminating the need for paper-based records, the software improves efficiency and reduces costs associated with document management. Document control software offers solutions for managing a variety of documents, from standard forms to highly specific one-to-one correspondence. Doc control software provides an intuitive interface for managing documents, including indexing, version control, and workflow automation. Additionally, Digital document management software can integrate with other related systems such as digital asset management and knowledge management software, providing a comprehensive solution for document-related needs. This software is essential for businesses that deal with a large volume of documents and require efficient management of their documents. Find the best document management software for your UK business.

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United Kingdom Local product
Ideagen offers a risk-based approach to Document Management, which help compliance with standards and regulations. Learn more about Ideagen Quality Management
Ideagen offers a risk-based approach to Document Management, which can help organisations comply with industry specific standards and regulations. Our user friendly software provides a central focal point for all relevant documentation, data, materials and activities associated with the quality process. Modules include: Document Control, Risk Management, CAPA Management, Audit and Findings, Reporting, Staff Competency and Development & Vendor Management. Learn more about Ideagen Quality Management

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
United Kingdom Local product
Papercloud is a cloud-based document management solution that offers intuitive features and a user-friendly interface. Learn more about Papercloud
Papercloud is a cloud-based document management solution that offers intuitive features and a user-friendly interface. Built to reflect how we traditionally handled paperwork, Papercloud is visually-led. Infinite cabinets, files, with boxes holding thousands of individual items of paperwork - you set the system up to reflect how you work with your existing paper systems. Completely secure and easy to get up and running, your Users will be able to work their way around the system in minutes. Learn more about Papercloud

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
United Kingdom Local product
Secure file sharing and document management in the cloud. Easy access to your information, whenever you need it, from any device. Learn more about Glasscubes
Glasscubes is the easiest way to collaborate with people inside or outside of your company in a user-friendly environment that's quick to implement. Glasscubes is perfect if you want to create a central “go to” file repository for fast, simple and secure file sharing. With lots of advance features from version control, permissions, enterprise level search, previews, secure file sharing, etc Quickly create secure online workspaces that make it easy to work with anyone, from anywhere. Find out how smart teams use online workspaces to work better together and get the job done. Trusted by UK government and high-performing businesses - big and small. Learn more about Glasscubes

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Conga Composer ensures creation, delivery, and storage of documents, driving revenue success and growth. Learn more about Conga Document Generation
Conga Composer is the go-to solution for creating beautiful, accurate digital documents using pre-built or customized templates auto-populated with data from Salesforce. And, with the Conga Composer API, you can easily embed document generation solutions into any website, application, and/or platform, and populate documents with data from any system of record while sending and saving those documents as needed. Learn more about Conga Document Generation

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Zoho WorkDrive is secure document management software empowering modern teams to store, edit, share, and manage documents from a centra Learn more about Zoho WorkDrive
Create a central team workspace and cloud library for your entire organization with Zoho WorkDrive. Assign role-based access to your team members and enable them to store, share, and collaborate on documents securely. WorkDrive's modern interface offers a built-in office suite and advanced data security and management capabilities. Learn more about Zoho WorkDrive

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
United Kingdom Local product
Cost-effective, cloud-based Document Management software with no set-up costs, ideal for small to medium-sized businesses. Learn more about isoTracker Document Management
Popular cloud-based Document Management software, with no set-up cost and proactive support. Features a central document repository, collaboration, integrated workflow tools with automated email notifications, document review and approval processes and integrated analytics and reports. Learn more about isoTracker Document Management

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Fluid Topics transforms your technical documentation into personalized content experiences. Learn more about Fluid Topics
Fluid Topics is the leading Content Delivery Platform (CDP) for technical documentation. Our CDP is a software solution that collects and unifies all types of documentation, no matter the initial source and format, and then feeds the relevant content to any digital channel, device, and application, in context with the users’ needs and environment. Learn more about Fluid Topics

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Document Management & Media Library software in one integrated, secure and cost-effective solution. Unlimited users in all plans! Learn more about Filecamp
Filecamp is a cloud-based Document Management solution that helps companies organize and share their digital media such as images, videos, and brand guidelines. Filecamp has unlimited users in all plans, each user configured with their own set of user-, and folder permissions. Unique custom branding options will make sure your Document Management system matches your brand guide. +1500 brands from +60 countries trust Filecamp with their digital assets and brand guidelines. Learn more about Filecamp

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Meridian engineering document management system (EDMS) provides a single source of truth for maintenance and operations teams. Learn more about Meridian
Meridian from Accruent is a purpose-built engineering document management system (EDMS) that provides a single source of truth in today's complex engineering, project, and operational environment. It helps maintenance and operations teams streamline document management, ensure safety and compliance, and maximize company-wide collaboration. Our cloud-based and on-prem solutions help businesses overcome recurring pain points associated with legacy solutions or generic document management systems. Learn more about Meridian

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Simplify document management in frontline industries. Centralize files, collaborate securely, & streamline workflows. Learn more about MangoApps
MangoApps simplifies file storage, organization, and access in frontline industries. Streamline workflows, enhance collaboration, and ensure data security. Centralize your resources, tools, and information, ensuring seamless accessibility and boosting productivity. Foster stronger team synergy with built-in collaboration spaces, and connect with employees using targeted, tailored communication. Learn more about MangoApps

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Aha! Knowledge is the AI-powered product information hub — share all of your documents in a central place. Learn more about Aha!
Aha! Knowledge is the AI-powered product information hub. Create internal wikis and product knowledge bases to share important documents with colleagues and customers. Use AI to quickly draft high-quality content and choose from more than 100 expertly-crafted templates to capture information in a consistent way. Built-in whiteboard capabilities make it easy to include visual diagrams. Use Aha! Knowledge as a seamlessly integrated part of Aha! Roadmaps to document all of your product information alongside your strategic plans. Learn more about Aha!

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
NAGIX enables organizations to efficiently & automatically transform large volumes of documents into fully accessible PDFs Learn more about Nagix
NAGIX is an advanced digital accessible document system that enables organizations to efficiently and automatically! transform large amounts of documents into UA-compliant accessible PDFs, for the benefit of the visually impaired and in compliance with laws and regulations mandating organizations to provide their customers with accessible forms and documents. Learn more about Nagix

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
IT Glue is document management built for IT professionals. Track, find and know everything in under 30 seconds. Learn more about IT Glue
IT Glue is a Document Management platform built specifically for IT professionals. IT Glue is your single source of truth for all your critical IT information including SOPs, licenses, how-to guides, assets, passwords, vendors and more. Each piece of information can be linked to the others and kept up-to-date with automations, making for a seamless experience where your team has everything they need at their fingertips, without toggling between multiple platforms. Learn more about IT Glue

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
United Kingdom Local product
We offer a VDR solution for project management, online collaboration, secure document storage and sharing in your own private cloud. Learn more about Projectfusion
Projectfusion is a simple to use and secure platform to share & collaborate in real time on confidential files between organisations including law firms, corporations, banks and governments. Projectfusion offers ISO 27001 accredited maximum security hosting in the UK, EU, AUS or US. Share files with individuals or entire teams with granular security permissions. Projectfusion is intuitive, and easy to set up and manage. Close your deals quickly, and more efficiently with Projectfusion. Learn more about Projectfusion

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Jetpack advances the accreditation management process for accreditors using a unique approach led by strategy, innovation, and know-how Learn more about Jetpack Accreditation Management
Jetpack is a forward-thinking platform, architected specifically for accreditors, that streamlines and controls the accreditation management process from application to decision and every step in between. It is a platform that can manage any kind of application, workflow, reporting, and event that drives accreditors toward continuous improvement for the entities they accredit. Jetpack was architected by enthusiasts who code like technologists but think like accreditors. Accreditation experts who understand accreditors and the entities they accredit are vastly different and so are their needs. Jetpack was built specifically to handle those differences head on. Learn more about Jetpack Accreditation Management

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Web-based app designed to store, create, and edit spreadsheets and documents online. Templates, charting and commenting are available.
Web-based app designed to store, create, and edit spreadsheets and documents online. Templates, charting and commenting are available. Learn more about Google Docs

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access. Learn more about Google Drive

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Easily store and share cloud content from Google Docs, Microsoft Office files, alongside traditional files in Dropbox.
Easily store and share cloud content from Google Docs, Microsoft Office files, alongside traditional files in Dropbox¿making it easy to manage all your important files. Dropbox Business is a digital workplace trusted by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace's word processing for teams. Work on a single document with team members or people outside your company. See edits as others type, communicate through built-in chat and ask questions by including comments. Create, edit and share docs from your iPhone, iPad or Android devices. Use Chrome for Mac or PC to work in Docs, even when you’re offline. Learn more about Google Workspace

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Learn more about Microsoft 365

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device. Learn more about OneDrive

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Docusign is changing how business gets done by empowering anyone to transact anytime, anywhere, on any device with trust and confidence
Docusign is changing how business gets done by empowering more than 250,000 companies and more than 100 million users in 188 countries to send, sign and manage agreements anytime, anywhere, on any device with trust and confidence. Docusign replaces printing, faxing, scanning and overnighting paper documents to transact business. Their technology enables organizations of every size, industry and geography to make every agreement fully digital to keep life and business moving forward. Learn more about Docusign

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Manage your content lifecycle with flexible retention schedules, preservation for defensible discovery, and disposition management.
Upgrade your information governance strategy with the in-place lifecycle management your organization needs to reduce risk without impacting productivity. Streamline how you manage the lifecycle of the content that powers business processes with flexible retention schedules, preservation for defensible discovery, and disposition management. Learn more about Box

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage
monday.com Work OS enables easy creation, centralizing, tracking, and automation of all document processes in your organization.
With monday.com Work OS you can create, store, and manage all documents and forms in one place. Automate document creation and approvals to increase efficiency and minimize error, share and collaborate on documents in real-time, and maximize security by centralizing them in one place. Track and review past edits through document search, and standardize document processes to keep everyone on your team on the same page. monday allows for efficient document management, in a collaborative workspace. Learn more about monday.com

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  • Collaboration Tools
  • File Sharing
  • Access Controls/Permissions
  • Version Control
  • Archiving & Retention
  • Document Classification
  • Document Generation
  • File Conversion
  • Electronic Signature
  • File Recovery
  • Compliance Tracking
  • Secure Data Storage

Document Management Software Buyers Guide

Document management software help users create, store, and share documents, from standard forms and contracts to one-on-one correspondence. These applications include features such as image capture, document search, and access management that enable users to navigate business documents with ease.

The benefits of document management software

Document management solutions can aid in the digital transformation of your business by eliminating the need for manual paperwork.

Listed below are some advantages of using a document management solution:

  • Access documents anywhere and anytime
  • Collaborate through file sharing
  • Safeguard business critical documents from unauthorised access, cybercrime, ransomware, and natural disasters
  • Reduce costs related to storing physical documents

Typical features of document management software

  • Document capture: Leverage image capture technology to digitise printed documents. Advanced platforms offer optical character reader (OCR) and search functionality.
  • Document storage: Store, access, share, and edit documents in a common platform.
  • Full text search: Search for relevant files and documents by typing keywords into a search box.
  • Control access/permissions: Manage the document access permissions for specific people or a group and control who can view, and/or edit documents.
  • Collaboration tools: Share documents with individuals or a group of people and allow them to edit and add comments.
  • Document archive: Create a centralised repository for storing confidential and archived data for future reference.

Considerations when purchasing document management software

  • Integration capabilities: To make optimal use of a document management solution, users need to integrate it with other key business systems such as accounting, customer relationship management (CRM), HR, and accounting solutions. These integrations not only help you leverage the document storage and sharing capabilities that are offered in the document management system, but also allow you to conduct a company-wide document text search. For example, a document management software integration with an accounting solution helps users index and store accounting and financial documents, which proves helpful in accessing documents during internal or external audits.
  • Data security: Small businesses face external data-security threats (such as hacking and data breaches) as well as internal data-security threats (such as employee theft). And since document management system is the storage house of the important business documents, these are a lot more susceptible to a data breach. To ensure zero data loss, you should ensure that the document management system you select is equipped with the latest security protocols and methodologies. These include 256-bit Advanced Encryption Standard (AES) security and SSL/TLS (Secure Sockets Layer/Transport Layer Security) encryption.
  • Document scanning and imaging needs: Document scanning and imaging helps users by allowing them to scan paper documents and index them using a set of keywords. Digital storage combined with accurate indexing helps users search for these documents. Some products also offer optical character recognition (OCR), which helps users convert handwritten documents into a digital format. Buyers who work with a lot of physical documentation should shortlist products that include this functionality.
  • Businesses want tighter integrations between project management software and document management software: Collaborations span across different teams within a business. To improve operational efficiency, businesses are moving towards unified tools that save time and effort in toggling between different tools. For this reason, businesses are looking to integrate their project management system with document management system, enabling users to share documents while working on a project.
  • Mobile is the future of document management: With an increase in the use of mobile devices, it's a priority for small businesses to have mobile capabilities. We can expect vendors to offer more and more mobile services such as mobile responsive interfaces, mobile apps, and client portals.