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Applicant Tracking Systems (ATS)

Applicant Tracking systems allow organisations to easily manage the hiring process by maintaining a database of applicant and job information. Applicant tracking software can be used to collect applicant information and then filter, grade and match candidates' skills against job requirements. This makes it easier for recruiting teams to find the right candidates for multiple job positions. Many Applicant Tracking Systems (ATS) include an interface that allows recruiters to manage all organisation's job openings. Other key features include candidate sourcing, interview scheduling, payroll processing, and automated emailing of documents such as offer letters to new hires. There are ATS systems available for any company size, whether you are a small business or a larger enterprise. Find the best applicant tracking system for your UK business.

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The BambooHR ATS is designed to help organizations find, evaluate, and hire the right talent as quickly as possible. Learn more about BambooHR
BambooHR gives organizations the capacity to grow and change based on the people they bring on board. By casting your hiring net wider with integrations to top job boards and social sites, reviewing candidates the instant they apply, and quickly coordinating with hiring team members, the BambooHR Applicant Tracking System helps HR professionals and hiring managers find, evaluate, and hire the right talent as quickly as possible. Learn more about BambooHR

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
United Kingdom Local product
Sage HR is the ideal choice for small-to-medium businesses that don't want to get bogged down in using spreadsheets or paper to manage their employees. Learn more about Sage HR
Sage HR streamlines HR for customers in over 1,200 cities worldwide. Sage HR modular platform includes; leave management, timesheets, shift scheduling, expenses, performance and recruitment. Sage HR reporting gives you full visibility of your workforce with one source of the truth and the Sage HR app allows your employees to self-serve 24/7. Book a free demo now to find out how Sage HR can support your business. Learn more about Sage HR

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
As the fastest-growing hiring platform in the industry, Greenhouse delivers a complete solution to help companies hire for what's next Learn more about Greenhouse
Greenhouse delivers a complete solution to help companies hire for what's next. As the fastest-growing hiring platform in the industry, thousands of leading companies like DoorDash, Dropbox and Wayfair use Greenhouse's intelligent guidance to design and automate all aspects of hiring. Greenhouse Recruiting drives engaging candidate interactions at every touchpoint, eliminates administrative burden and keeps everyone on the hiring team engaged. Learn more about Greenhouse

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
United Kingdom Local product
Eploy combines Applicant Tracking, Recruitment CRM, Talent Pool Engagement, Onboarding and Analytics into a unified web-based platform Learn more about Eploy
Eploy is the complete cloud-based recruitment platform for modern recruitment teams. Eploy combines Applicant Tracking, Recruitment CRM, Talent Pool Engagement, Onboarding and Analytics into a unified web-based platform that integrates seamlessly with your careers site to provide an excellent experience for recruiters, candidates and hiring managers. Learn more about Eploy

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Applicant tracking software that enables HR departments and Agencies to hire better candidates in a faster pace while saving money. Learn more about Manatal
Manatal is the next generation of applicant tracking software. It is easy to implement and is built with the latest technologies and AI. The platform was designed to streamline and simplify recruitment processes from sourcing to onboarding and beyond. Enhance your hiring process by consolidating all recruitment channels into one user-friendly platform. Utilize AI tools and social media enrichment features, facilitate remote team management and enhance collaboration. Engage candidates at scale through email campaigns and post jobs on thousands of free and premium channels. Generate custom reports, automate candidate communications, access a comprehensive analytics suite and a recruitment CRM, ensure compliance with GDPR, CCPA, PDPA, and other regulations, leverage a complete API, and much more. Transform the way you recruit with the ultimate cloud-based hiring tool and drive your recruitment metrics to new highs! Learn more about Manatal

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Rippling ATS gives you the power to find, develop, and engage top talent, all in one modern platform. Learn more about Rippling
Rippling ATS allows recruiting and HR teams to track and recruit local and global talent in one place. Admins can publish open roles across a number of job boards, source candidates, create custom screening questions, send custom messages based on applicant responses, and build sophisticated reports. Because applicant tracking is part of Rippling’s robust product suite, admins can initiate the hiring flow in just a couple of clicks, and easily onboard hired applicants into Rippling. Learn more about Rippling

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
ZipRecruiter simplifies applicant tracking. Easily manage, screen, and rate candidates, or integrate your own ATS.
Rated #1 by employers in the U.S.*, ZipRecruiter simplifies applicant tracking, letting you easily manage, screen, and rate candidates. The dashboard allows you to view profiles, resumes, cover letters, and more. You can even integrate your own applicant tracking system so your team can use the systems they know to seamlessly post jobs. *Based on Trustpilot rating of hiring sites with over 1,000 reviews. Learn more about ZipRecruiter

Features

  • Application Management
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  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Indeed helps millions of job seekers and employers find the right fit every day. Start hiring now on the world's #1 job site.
Indeed is the #1 job site worldwide, with over 200 million unique visitors per month. Since 2004, Indeed has given job seekers free access to millions of jobs from thousands of company websites and job boards. As the leading pay-for-performance recruitment advertising network, Indeed offers popular ATS features such as the ability to source candidates, manage your jobs, communicate with applicants, schedule interviews, and more for a fraction of the price of traditional ATS software. Learn more about Indeed

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
ADP Workforce Now is a human capital management solution for companies with more than 50 employees.
The core capabilities of the solution are human resources management, payroll, benefits, talent management, compliance, time & labor management, analytics & benchmarking. The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs. Learn more about ADP Workforce Now

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Streamline your application tracking and recruitment management with monday.com Work OS, the fully customizable no-code work platform.
Streamline your application tracking and recruitment management with the help of monday.com Work OS, the fully customizable, no-code work platform. Build more efficient HR management workflows with clever features such as automations, integrations, real-time collaboration, file sharing, and visual dashboards. Centralize all applicant information, make data-driven hiring decisions, keep employees productive, and work smarter together in one place. Learn more about monday.com

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Streamline HR and payroll processes and get fast access to employee data using one intuitive platform.
Paycor empowers leaders to modernize every aspect of people management so they can focus on what really matters: building winning teams. The unified HCM solution ensures employee data is in one place, so you’ll never have to switch platforms, access multiple systems or re-key information. Automate tedious work, mitigate compliance risk, drive efficiencies, empower employees to control their own financial health and gain a deeper understanding of your business with robust analytics and insights. Learn more about Paycor

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Make hiring easy with our complete recruiting and onboarding solution.
Applicant tracking software for HR professionals. Paychex features automated job postings, design your own hiring robot, no paper onboarding, and more. Learn more about Paychex Flex

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Affordable, easy-to-use ATS with texting. Start free trial and post jobs today. No cc required! Up and hiring today! Mobile friendly!
ApplicantStack helps hiring teams and SMBs that need to quickly reach more candidates. Application pre-screening isolates the best candidates immediately. Keep them engaged with auto emails, text-to-apply and interview self-scheduling. Extend offers before your competition. New hires can onboard from their phone. Collaborate remotely with your team in real time. JobTarget integration posts to 20K+ job boards. Expand your reach & organize your process with a powerful ATS thats intuitive to use. Learn more about ApplicantStack

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Breezy helps automate time-sucking tasks so you can focus on hiring great employees.
Breezy simplifies the entire hiring process by eliminating time-sucking, repetitive hiring tasks. Just sign-up and with a few clicks, you're advertising open jobs on the best job boards and attracting candidates. From there, Breezy helps you automate everything from identifying the top candidates, emailing (or texting), and scheduling interviews with them all the way through to sending them offers for signature. You'll love it. Learn more about Breezy

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
A single, cloud based solution for workforce planning, analysis and execution.
Workday HCM is a single, cloud-based solution for workforce planning, talent management, and payroll processes helping customers adapt and thrive in a changing world. Workday applications are built with artificial intelligence and machine learning at the core to help organizations around the world embrace the future of work. Workday is used by more than 10,000 organizations around the world and across industries—from medium-sized businesses to more than 50% of the Fortune 500. Learn more about Workday HCM

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
The market's most advanced end-to-end recruitment ERP.
JobDiva is the global leader in Talent Acquisition, Talent Management and Applicant Tracking technology, delivered as an AI-powered SaaS solution to the staffing and recruiting industry. JobDiva combines a Customer Relationship Management (CRM) application, synchronization with all major job boards and VMS providers, BI analytics, automated 24/7 resume harvesting, a Mobile App and the largest resume database in the world. Learn more about JobDiva

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Streamline communication, improve recruiter productivity, & build an adaptive strategy with Ceipal's Total Talent Acquisition Platform.
Ceipal is a scalable, AI-driven, total talent acquisition platform that provides visibility across all channels & sources while organizing your data into a single talent ecosystem. With the power of advanced automation and AI, Ceipal’s industry leading ATS and CRM solutions empower recruiters and staffing professionals to efficiently identify, assess, engage, hire, and onboard the best talent. We serve over 2,500+ customers and 120,000 recruiters globally. Learn more about CEIPAL ATS

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Enhance every part of the recruiting lifecycle with Bullhorn's platform built for staffing and recruiting agencies.
Bullhorn is the global leader in software for the staffing and recruiting industry. More than 10,000 staffing companies rely on Bullhorn's platform to increase sales, unify previously siloed teams and tasks, and differentiate themselves against their competition. Headquartered in Boston, with offices around the world, Bullhorn is founder-led and employs more than 1,000 people globally. To learn more, visit www.bullhorn.com or follow @Bullhorn on Twitter. Learn more about Bullhorn ATS & CRM

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Manage jobs, candidates, and interviews all in one place. Post to the top job boards for FREE. Onboard new employees easily.
Homebase makes work easier for 100,000+ small (but mighty) businesses with everything they need to manage and pay an hourly team: employee scheduling, time clocks, payroll, team communication, hiring, onboarding, and compliance. Just don’t call us “Human Capital Management.” We’re tools built for the busiest businesses, so owners and employees can spend less time on paperwork and more time on what matters. Learn more at joinhomebase.com. Learn more about Homebase

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Dayforce is the global people platform for the modern workforce, providing organisations of all industries and sizes.
What is Dayforce? Dayforce is the global people platform for the modern workforce. As a single application, Dayforce unifies data from across the entire employee lifecycle, combining payroll, benefits, workforce management, human resources, talent management, and analytics to provide organisations with real-time, data-driven results at every level. Organisations can find and hire the right people, create schedules that support work-life balance, manage employee development, process global pay, administer benefits, and unlock workforce insights, all while monitoring compliance. With Dayforce, organisations can unlock quantifiable value and operate anywhere with confidence. Who uses Dayforce? Dayforce is designed to scale up or down for organisations with between 200 to 12,000+ employees across all industries. Learn more about Dayforce HCM

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Zoho Recruit's Applicant Tracking System (ATS) simplifies and automates end-to-end recruitment so you can focus on your candidates.
Move top-quality candidates through your hiring process with Zoho Recruit's applicant tracking system. Organize and keep track of all of your job openings, resumes, candidates, clients, and contacts from a single interface, and optimize your talent pipeline with custom automation, AI, and analytics. Learn more about Zoho Recruit

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
UKG Ready is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier.
Designed for small businesses where everyone wears multiple hats, UKG Ready is the all-in-one HR solution that guides and empowers your people to make their day-to-day easier. From HR and payroll to talent and time, we’re the partner in your corner rooting for your success and giving you the tools, support, and time needed to focus on growth and making a difference. Learn more about UKG Ready

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
iCIMS helps you engage, communicate, and track candidates in one location to simplify your recruiting process and make quality hires.
Want to win the war for talent? Our applicant tracking system (ATS) makes it easy to find and hire the best. As one of the largest standalone talent acquisition software providers, iCIMS supports organizations in managing every step of their recruitment lifecycle, all within a single system of record. Scalable, easy to use, and backed by award-winning customer service, iCIMS Recruit is the smart, powerful applicant tracking system that works for you. View a Free Demo! Learn more about iCIMS Recruit

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
User-friendly Applicant Tracking System: Free plan, customization & integrations. Attract, interview & hire the best candidates faster!
Our ATS streamlines recruitment with features like automated resume parsing, bulk email sending, and candidate evaluation. With customizable features like tags, fields, and pipeline stages, you can tailor the process to your needs. Our platform also includes a modern sourcing tool - a web extension - which allows for the import of candidates websites such as LinkedIn, GitHub, and Stack Overflow, saving you time and streamlining the sourcing process. Learn more about 100Hires

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling
Grow your people pipeline, build authentic and long-lasting relationships, and source and hire the right people with LeverTRM.
Lever is a leading Applicant Tracking System that makes it easy for talent teams to reach their hiring goals and to connect companies with top talent. Lever is the only platform that provides all talent acquisition leaders with complete ATS and robust CRM capabilities in one product, LeverTRM. Lever supports the hiring needs of over 5,000 companies around the globe including the teams at Netflix, Spotify, Atlassian, KPMG, and Nielsen. Learn more about Lever

Features

  • Application Management
  • Pipeline Management
  • Resume Storage
  • Job Management
  • Assessment Management
  • Background Screening
  • Careers Page
  • Email Management
  • Resume Parsing
  • Interview Scheduling

Applicant Tracking Systems (ATS) Buyers Guide

Applicant tracking software (ATS) is the name given to software solutions that allow businesses to streamline the process of managing and tracking job applications. These solutions, which are sometimes referred to as applicant tracking systems, will generally serve as a centralised, fully searchable database, which can be used by recruiters to keep all relevant information about applicants in one location, making it easier to explore and analyse.

One of the main ways applicant tracking software can be used is to check the skills, qualifications and qualities of the different applicants against the requirements for the job. This then allows recruiters to score applicants against the job specification so that they can more easily narrow down the talent pool to those who are the best match.

Beyond this, applicant tracking systems can make it easier to perform actions like CV or résumé parsing and candidate profiling. The database can usually be filtered so that candidates who meet certain requirements can be easily identified and separated from those who do not. Ultimately, the value of software solutions of this kind is in making it easier to collect data about applicants and sort through that data so that more informed hiring decisions are made.

Applicant tracking software also has the potential to automate many of the core tasks associated with applicant tracking, screening, and scoring. As a result, businesses can save time and money, allocating those resources to other areas. Moreover, the software can help to prevent some of the common errors made in recruitment, such as overlooking candidates who match the requirements or losing track of which candidates are the best overall fit for the role.

Solutions of this kind are often categorised alongside similar tools on the market, such as recruitment software and job board software. The software can also be used in combination with applications like workforce management software and human resources software. Although features can vary from one solution to the next, most will include similar core functionality and the vast majority of tools of this kind will allow users to perform the following actions:

  • Create a fully searchable database containing relevant information about candidates
  • Track interactions with candidates as they progress through the recruitment process
  • Store candidates' CVs, convert the CVs into different formats and parse them for data
  • Identify the most suitable candidates, schedule interviews, and add these to a calendar

What is applicant tracking software?

Applicant tracking software (ATS) is a type of software that assists businesses by streamlining the process of tracking and managing job applications. Serving as a highly valuable tool for recruiters, an application of this kind will usually function as a centralised database, where important information can be stored and accessed. Most applicant tracking systems will also support the use of a search and filter system to make finding data easier.

Information about advertised jobs can be stored within the software, along with CVs and other data provided by applicants. This then makes it easier for recruiters to sort through the candidates, identify those who most closely match the job criteria, and track their progress and communications with the business through the entire recruitment process.

Businesses primarily make use of applicant tracking systems to aid their recruitment because the software can make it easier to make more evidence-based decisions on which candidates to focus on and which candidates to dismiss. The software can also be used at all stages of the recruitment journey. Applicant tracking systems make it possible to track the candidates for multiple job vacancies at the same time too, which helps companies to organise the information provided, parse CVs or résumés, and view the current status of each and every candidate.

Going further, the best applicant tracking systems will automate some of the less complex and more predictable or repetitive tasks associated with candidate screening and tracking. This can save businesses time and money, freeing up those involved in the recruitment process to spend more of their time on the tasks that really need their attention.

What are the benefits of applicant tracking software?

The benefits of applicant tracking software are primarily focused around its ability to centralise the most important information gathered by businesses and recruiters about candidates who have applied for a particular job vacancy. This can streamline various aspects of the hiring process and can help companies to achieve better overall outcomes. Taking this further, it can be useful to explore some of the specific benefits or advantages that are associated with using high-quality software of this kind, and some of the most significant of these advantages are as follows:

  • Improve the quality of new recruits: by capitalising on the various features offered by the best applicant tracking software solutions, businesses can improve the overall quality of their hiring process and, along with this, improve the quality of their decision making. Through effective use of ATS solutions, recruiters will have the ability to more easily compare candidates against the criteria that has been set out for a job vacancy. This can be especially valuable in instances where there are a large number of applicants because the automation delivered by the software can help to narrow down the talent pool to those who are the best match. As a result, there is a greater chance that only the best candidates will be put forward to the interview stage. Meanwhile, those who are unlikely to be suitable for the role, based on the data provided, can be removed from consideration much earlier on.

  • Boost overall hiring efficiency: both the automation and the convenience associated with centralising applicant data can combine to improve the overall efficiency associated with a business' hiring process. Through automation, candidates can be quickly allocated a score based on their skills, qualifications and other factors, and this can drastically speed up the task of identifying the best candidates, as well as those who are unlikely to be suitable for the role in question. Meanwhile, the main database makes it a lot easier for recruiters and others involved in making the decision to find relevant information about a particular candidate and to find all candidates who match particular criteria. The end result is a faster process, with less time being spent on tasks like résumé parsing. This can be important in situations where a vacancy needs to be filled as quickly as possible.

  • Identify valuable or overlooked traits: one of the less immediately obvious benefits associated with the use of applicant tracking software is the ability to identify valuable traits that may not have been identified when the job vacancy was advertised. Such an ability is particularly beneficial in a changing world, where remote work has become more common and where the COVID-19 pandemic saw 46 per cent of workers state that they developed new skills over the course of the crisis, according to a 2021 Capterra survey. Applicant tracking software can make it easier to identify trends among those who have applied for a vacancy, and this can then help businesses and recruiters to pinpoint some of the overlooked skills, qualifications or traits that are common and valuable.

  • Assess different recruitment channels: another significant benefit of utilising applicant tracking solutions is the ability to assess the quality and success rates associated with different recruitment channels. Many software packages will provide integration options with various job boards, social media platforms, recruiting firms, and other similar channels. From there, it becomes easier to see which channels are attracting high-quality candidates, which channels are attracting a high number of applicants, and which channels are falling short. This then allows businesses to take appropriate steps to optimise their recruitment strategy.

What are the features of applicant tracking software?

The features of applicant tracking software can have some significant variation, which makes it important for those seeking either a free or paid option to fully explore the individual options available and gain an understanding of what they have to offer. That being said, there are some features that are so prevalent within this software category that they can be regarded as defining, while there are other features that are extremely common and found in most solutions. Some of the most common and important features of an ATS solution are:

  • Candidate tracking: track the progress of candidates throughout the application process in order to make it easier to identify those who show the most potential. On a basic level, candidate tracking can include the collection of all communications with each applicant so that it can be easily accessed or referred back to in the future, along with the creation of notes that can help those involved in the recruitment process to better understand each candidate and what they have to offer. More advanced solutions may also include a variety of tools for tracking different stages in a candidate's development or their progress with assessments, entry exams, or any background checks that may need to be carried out. Ultimately, this all gives businesses a better understanding of where each candidate stands with their application and what steps still need to be taken.
  • Job posting: post advertisements for job vacancies and have them appear on a variety of platforms and channels. As a general rule, job postings will be able to include skills and qualifications requirements. Making these requirements clear to candidates before they apply can help to reduce the amount of time that needs to be spent going through CVs for candidates who do not possess the necessary qualities. The best software will also allow job listings to be saved so that the basic details can be re-used in the future if the same position becomes available. This can be especially beneficial for companies that have a high turnover rate.
  • Candidate profiles: record information about each candidate that submits an application for a vacancy, and store and manage this data through the creation of individual candidate profiles. These profiles then combine to form a centralised applicant database, making it easier for recruiters to find information about candidates when they need it. Information contained within these profiles may include everything from personal details and contact information through to qualifications, skills, certificates, work references, work history, and the names of current employers. All of this data can be made fully searchable, meaning users can find information through a simple search command or through the application of filters to the main candidate database. This then makes it quick and easy to find applicants with specific skills, qualifications, or characteristics.
  • CV / résumé search: store CVs or résumés from applicants and use this as a searchable repository. The best applicant tracking software solutions will allow CVs to be stored in a single location, while the built-in search function will make it quick and easy to find important information contained within those CVs. Users can then use the search feature to find precisely what they are looking for. Generally, the search will allow users to find CVs based on the name on the CV but also based on the information contained within. So, for example, a recruiter could use the search tools provided to identify the applicants that have specific qualifications or keywords listed on their CV or the candidates who have mentioned working in a specific job role in the past.
  • CV parsing: automate aspects of the storage, data extraction and analysis of CVs or résumés sent in by applicants. Many of the best ATS solutions will allow users to store all of the CVs they have received from candidates and then convert them into a standard format, which then makes it easier to extract the most crucial details. Each CV is then given a unique entry within the database, and the parsing tools allow the CVs to be sorted based on rules and logic. The CV parsing or résumé extraction process can also help recruiters to allocate scores to CVs and find specific keywords that may be critical to the recruiting process, such as words contained within job descriptions. This ultimately allows for simple and effective ranking of candidates. Through artificial intelligence and machine learning, the entire process of extracting data and ranking applicants can be carried out without the need for human intervention while still achieving similar levels of accuracy, allowing recruiters to spend time on more complex tasks.
  • Interview scheduling: identify the strongest candidates and put them through to the interview phase of the recruitment process. Interviews can be scheduled through the applicant tracking software, and in most cases, the software will synchronise with any other calendar application being used. This then means that the interviews a business arranges can be automatically added to their main schedule, complete with notifications and alerts when they are close. In the event that an interview needs to be rescheduled or cancelled entirely, this can also typically be achieved through the ATS solution so that all relevant parties are aware of the change.
  • Recruiting firms: integrate applicant tracking software with third-party recruiting firms so that the information and data obtained through each channel will ultimately feed into the same ATS database. The best tools of this kind will automatically convert CVs received through recruitment companies and store them in the standardised format used by the business that is tracking applicants. Integration with recruiting firms can also make it easier to understand which recruitment channels are performing well, which channels are failing to attract high-quality candidates, and where strategic adjustments may be needed to achieve optimal results.

Capterra's applicant tracking software category page makes it simple to sort through the available options, based on the features they contain and the reviews they have received from other users. This then makes the software search a much easier process for buyers because they can filter out the options that do not contain the features they are looking for while ensuring they are only presented with options that could be useful or viable.

What should be considered when purchasing applicant tracking software?

When purchasing applicant tracking software, there are a number of factors that need to be considered. After all, recruiters and businesses need to be sure they are acquiring the best solution for their specific requirements, rather than simply opting for the solution that has the widest range of features or the best overall reviews. A good way to achieve this is to ask some key questions and come up with the answers to them. Examples of these questions include:

  • Can ATS solutions integrate with other software? Applicant tracking solutions can play a valuable role in modern businesses, assisting with the management of candidates for current or upcoming job vacancies. However, the software needs to work as part of a wider collection of software packages that are currently being used. For this reason, buyers need to ask themselves whether the solutions they are exploring have the capacity to integrate with their existing range of applications and tools. This could include integration with marketing software, customer relationship management software, database software, workforce management software, and more. Buyers also need to seek out information about how well the software works with their chosen operating system and devices, and whether there may be any compatibility issues that will need to be overcome when setting the software up.
  • How much does applicant tracking software cost? The issue of cost is important when acquiring any software, but with applicant tracking software, it is crucial that businesses and recruiters consider more than simply the initial outlay. Although there will be significant upfront costs with many of the best solutions, especially when it comes to on-premise deployment, the real consideration here needs to be the total cost of ownership and long-term usage. This means giving thought to the continuous costs that may be involved with some solutions, such as cloud-based software that has a subscription fee attached or the costs linked to training employees to be able to make effective use of the software. Another vital consideration here is the costs that may be associated with acquiring technical support or the expenditure that may be necessary over the longer term in order to keep the software up-to-date. With on-site deployment, there could also be a need to spend on additional storage. Meanwhile, with cloud-based solutions, there is potential for onboarding charges or charges based on the total number of users.
  • What is the best ATS deployment method? Another major consideration when acquiring an applicant tracking application is the deployment method that will work best. There are two main options in this area: on-premise deployment and cloud-based deployment, with both approaches having their plus points and drawbacks. On-premise deployment occurs when a business acquires software outright, installs it on company systems, and manages the storage of data internally. It typically has high upfront costs, but there will usually not be a long-term subscription fee. Cloud-based deployment, on the other hand, has very low upfront costs and tends to operate on a subscription-based model, making long-term costs predictable. Data storage and responsibility for keeping software up-to-date are both handled by a third party service provider, but cloud-based solutions offer huge advantages in terms of remote access, data sharing, and the ability to access the software on a wider range of devices.
  • What are the most popular ATS solutions? The question of what applicant tracking systems enjoy the greatest level of popularity is a complex one to consider, but it can be important. While popularity alone is not a guarantee that a particular software solution is going to be suitable for the specific needs of a business, it can be a good indicator of which solutions are being used frequently by other companies. Furthermore, popularity can be valuable in other ways too. For instance, the more popular an applicant tracking system is, the more likely it is that other software solutions will be designed to integrate with the ATS. Additionally, solutions that enjoy a high level of popularity are also more likely to have a wide range of support options available online due to the larger user base.

The most relevant applicant tracking software trends are another key consideration when exploring different options. It is important for recruiters and businesses to acquire a solution that has been designed with an awareness of not only the current recruitment trends but also the trends that are slowly emerging and the trends that are likely to matter the most in the years to come. With this in mind, some of the most significant trends to be aware of are:

  • Remote work becoming more popular: According to a 2020 survey by Gartner, 82 percent of company leaders now intend to allow workers to operate remotely at least some of the time. The growth of remote or hybrid work models has been influenced by many different factors, and its popularity can vary significantly across different industries, but the presence of some level of remote work is becoming almost universal. This can have knock-on effects when it comes to selecting applicant tracking systems and other software solutions because businesses need to be able to operate with confidence that their chosen application can be used by people who may be working from home. This is especially important in situations where those workers may be using their own personal devices.
  • The rise of cloud-based software: Cloud-based software solutions, delivered on a Software as a Service (SaaS) basis, are growing in popularity all the time, and this is occurring for several key reasons. Firstly, cloud-based software can more easily accommodate the aforementioned rise of remote and hybrid work models because data stored in the cloud can be accessed from anywhere, using almost any internet-enabled device with a web browser. Secondly, cloud-based software tends to offer lower startup costs, even if the long-term costs are higher due to the subscription model. This can enable businesses to acquire the software and start to benefit from it without having to make a significant upfront investment. Thirdly, cloud-based solutions are managed by third-party service providers, and this means businesses can pass on responsibility for aspects of maintenance and data security.
  • Résumé optimisation services: As recruiters make increased use of artificial intelligence and machine learning to parse CVs, the concept of résumé optimisation has emerged in direct response. This functions in a similar way to search engine optimisation, but instead of creating content for search engines to find, the content is instead created so that applicant tracking systems score it highly. This will typically include using a standard format, deploying common headings, and including keywords selected from the job description. As applicants become more familiar with this concept and the potential benefits it can deliver, there is likely to be increased availability of paid résumé optimisation services. Businesses need to contend with this, understand that applicant tracking systems are not entirely foolproof, and develop strategies for avoiding situations where well optimised CVs score more highly than CVs belonging to highly qualified people who have not optimised their CV in such a way.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Workplace Skills, Hiring, and Productivity in a Post-Pandemic UK - Capterra Blog (Date accessed: Thursday, December 23, 2021)

  2. Gartner Survey Reveals 82% of Company Leaders Plan to Allow Employees to Work Remotely Some of the Time - Gartner (Date accessed: Tuesday, December 28, 2021)