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Maintenance Management Software

Maintenance Management software automates the tracking and scheduling of maintenance activities, enabling service organizations to operate proactively while reducing downtime and increasing operating efficiency. Maintenance Management applications can automate routine tasks while keeping track of scheduled maintenance service calls and converting completed work assignments directly into invoices ready to be processed. Maintenance Management software is related to Field Service Management software and Service Dispatch software.

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Local products for United Kingdom

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Fiix’s CMMS software helps you boost efficiency and asset performance by optimizing maintenance planning, tracking, and measurement. Learn more about Fiix
Fiix's cloud-based maintenance management software is the easiest way to plan, track, and optimize maintenance. Fiix partners with you to organize assets and inventory, manage work, connect to business systems, and make data-driven decisions. Use customizable dashboards to see all your work, parts, costs, schedules, and KPIs in one place with just a few clicks. Our technician-focused desktop and mobile apps help you schedule, prioritize, and be notified of tasks from anywhere—even when offline. Learn more about Fiix

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
⚙️ Infraspeak provides unmatched control, compliance and productivity to FM and maintenance teams. Slash admin work, MTTR and costs. Learn more about Infraspeak
⚙ ️Infraspeak is an Intelligent Maintenance Management Platform that provides unmatched control, compliance and productivity to FM and maintenance teams. ⚙ ️ Leverage AI to automate tasks and offer intelligent insights across all areas of the operation, including assets, work orders, PPM, compliance, suppliers, inventory, analytics, and more! ⚙️ Built for mobile use, intuitive, and integrates with your whole tech stack, seamlessly. ⚙️ Automate up to 60% of admin work, reduce MTTR by up to 83%, and cut unexpected costs by 3.2x. ⚙️ Infraspeak is trusted by industry leaders such as Siemens, Veolia, Sandvik, Mitsubishi Electrical, Engie and Primark, to manage over 1 million assets daily. Learn more about Infraspeak

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Market-leader CMMS/ EAM multi-site solution that helps you transition from reactive to preventive asset maintenance management. Learn more about Maintenance Connection
Accruent's Maintenance Connection is a market-leader CMMS / EAM multi-site solution that helps maintenance teams transition from reactive to preventive maintenance management, extend asset life and maximize the ROI due to a robust & easy-to-use platform with a simple & quick implementation & excellent service satisfaction. This is built to be scalable for any organization, offering extensive flexibility and configurability that ensure deep functionality across major industries. Learn more about Maintenance Connection

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
MaintainX is mobile-first work order and procedure digitization software that increases efficiency and real-time insights. Easy to use! Learn more about MaintainX
MaintainX is the leading maintenance and work execution software, designed specifically for industrial and frontline teams. We help companies streamline maintenance operations, improve asset management, and empower workers—all while delivering insights that can improve the bottom line. We’re proud to serve some of the world’s largest brands, including Duracell, AB InBev, Univar, Cintas, McDonalds, Titan America, and many more. Learn more about MaintainX

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
TOPdesk's Maintenance software helps you perform all your tasks and workflows quickly and easily within one tool. Learn more about TOPdesk
TOPdesk is the only ITSM tool that combines a quick set-up with personal guidance. Get started with user-friendly features and best practices to manage tickets, track assets and share knowledge, so your end users experience 5* services every day. Thanks to our step-by-step approach, even busy service teams can beat the chaos and find time for improvements. You don't need a coding wizard to maintain the tool – promise. Want more help? Our 900 in-house specialists are just a phone call away. Learn more about TOPdesk

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
United Kingdom Local product
Service Management Software that goes beyond simply job scheduling. Manage jobs, engineers, assets, customers, stock, billing and more. Learn more about Service Geeni
Service Geeni is a best-in-class, cloud-based, field service management tool. Designed to meet the needs of businesses across all sectors, Service Geeni can help you streamline service operations. From job scheduling and engineer tracking, to contract and asset management. Service Geeni is a tool for engineers, office staff, management and customers alike. Here are just a few things Service Geeni can help you with: - Job Scheduling - Planned Preventative Maintenance - Order Management - Engineer Management - Capturing and storing customer information - Stock management - Invoicing and POs - Business Intelligence & reporting - Customer communication - Hire management - Sub-contractor management - Quoting - F-gas Tracking Ultimately, it's about making your life easier while helping to boost your productivity and your bottom line. So it's no wonder that we are the first choice for many organisations across the UK; regardless of size or sector. Learn more about Service Geeni

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Facilo’s maintenance management system enables O&M teams to improve operational efficiency & save costs by making data-led decisions. Learn more about Facilio
Facilio is a leading maintenance management software that will help you automate maintenance schedules, remote control sensors, perform root cause analysis & more through a single system. Facilio aims to bring modern technology - workflow automation, remote asset control, API integration, IoT tech, & powerful analytics to the maintenance management industry. With Facilio, you can uncover insights like asset depreciation, repair vs replacement cost & more for data-backed maintenance decisions. Learn more about Facilio

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Field Service Management Software and App to manage office and remote employees, PPM contracts and fully automate service workflows. Learn more about ezServiceHUB
The ezServiceHUB platform stands out as a leading field service software solution in the UK and Ireland. Customised for service industries, it represents the pinnacle of cloud-based field service management, transforming operations. With over 20 years of experience, ezServiceHUB seamlessly connects service teams and clients, streamlining every aspect of field service. Tailored to diverse needs, it offers flexible products with easy implementation. The intuitive ServiceJobs mobile app empowers technicians with real-time access to job details and reporting tools, enhancing productivity and service delivery. Additionally, ezServiceHUB provides advanced analytics, allowing businesses to uncover opportunities and make informed decisions. Whether you choose ezLite or ezPro, you'll experience the power of modern field service technology. The platform will be tailored to your unique business needs, ensuring maximum efficiency and customer satisfaction. Learn more about ezServiceHUB

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
EZO CMMS provides visibility and control across all maintenance operations – manage your assets and team for maximum productivity. Learn more about EZOfficeInventory
EZO CMMS, powered by EZOfficeInventory, is a purpose-built maintenance management solution enabling you to go beyond just tracking work orders and gain centralized visibility and control across all maintenance operations. The solution is equipped with powerful features designed to assist maintenance managers to effectively implement a system that proactively tracks preventive maintenance schedules, ensure maximum uptime of equipment, reduce unscheduled repairs and control overhead costs. Learn more about EZOfficeInventory

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Straightforward asset, maintenance & work order management software. Great software doesn't take hours of training & set-up. Learn more about Maintainly
Straightforward maintenance management with features such as user-friendly work orders, asset tracking, inventory, reporting and beautiful, industry-leading mobile apps. The leading disruptor in the maintenance management software industry, Maintainly (formerly Fixd.io) is the software to turn to when old, legacy software just can't go with you into the future. Maintainly offers a free version as well as plans that let users pay only for the modules that they will actually use. Learn more about Maintainly

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
United Kingdom Local product
The next generation FM platform. Putting data in YOUR hands. Learn more about Expansive
Expansive FM is a cloud-based, mobile-first facilities management platform. Its simple user experience encourages the collaboration of people to deliver a first class service on time, on budget and safely. It handles asset lifecycle management, work order management, reactive maintenance, PPM, compliance and property management effortlessly - no matter where you are or what device you're using. We are dedicated to bringing the FM industry into todays digital world. Learn more about Expansive

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
A customizable and full featured asset tracking platform. Easy to setup and use. Cloud based and mobile. World-class support. Learn more about Reftab
Specialized for maintenance teams needing hardware asset management. Reftab was voted by Forbes as the best customizable asset management platform in 2023. We include a simple way to customize work-order forms to track equipment maintenance. Plus, a mobile app to conduct corrective and preventative maintenance in the field. With a focus on simplicity and automation, anyone, no matter their requirements or technical ability can utilize Reftab for equipment maintenance. Learn more about Reftab

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
UpKeep is rated the #1 mobile-first Maintenance Management Software to streamline work orders, facility, and asset management. Learn more about UpKeep
UpKeep's is the #1 tool for Maintenance Management. Get a modern, user-friendly solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get notifications when tasks are updated, and receive alerts straight from your app when assets go down making your business run more efficiently than ever before. 100% Free Download and Signup. Learn more about UpKeep

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
United Kingdom Local product
Solarvista™ is the world's first '2-in-1' field service management system combined with a 'no-code' application platform & builder. Learn more about Solarvista
Solarvista™ is the world's first '2-in-1' field service management system that is built within, and provided with, 'no-code' application builder technology. It streamlines your field service operations by providing ready-made but customisable features that work together to create intentful, easy-to-use, business process automation. Running in both web and on phones, tablets and PCs/laptops, it lets you do more, with less, whilst improving customer experience. Learn more about Solarvista

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
The smart app helping trade contractors & service businesses to cut paperwork, get more jobs done & provide amazing customer service. Learn more about ServiceM8
ServiceM8 is the app for trade contractors & service businesses, such as plumbing, electrical, HVAC & refrigeration, locksmiths, cleaners & gardeners — any kind of small business which manages jobs & staff in the field. We're a job, staff & client management solution, with everything to run your day-to-day in one place — digital job cards, scheduling, quotes, staff locations, client emails & texts, job notes & photos, online bookings, forms, asset management, invoicing & payments. Learn more about ServiceM8

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
United Kingdom Local product
Collabit serves as a multi-function CMMS and CAFM platform, facilitating efficient management of maintenance and facilities operations. Learn more about Collabit
Collabit integrates both CMMS and CAFM functionalities, offering users a robust set of tools to streamline operations. With features like real-time asset tracking, PPM and remedial maintenance scheduling, work order management and space utilisation analysis, Collabit empowers users to optimise resource allocation achieving cost savings. Collabit consolidates data, automates tasks like report creation, non-compliance management, contract tracking and renewals, not only reducing manual workload but also ensuring data accuracy and compliance with regulatory requirements. Users benefit from features such as inventory management and mobile accessibility, vendor management capabilities, customisable dashboards for monitoring KPIs, and robust reporting and analytics tools for gaining insight into operations. Collabit boasts a robust open API, facilitating seamless integration with third-party software as well as user permissions and access control functionalities ensuring data security. Learn more about Collabit

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
An easy-to-use and affordable maintenance management system for properties, buildings, facilities, vehicles, and equipment. Learn more about eSSETS
We build software that is easy, integrated & collaborative. Our affordable lifecycle management system for properties, buildings, facilities, vehicles, and equipment tracks a variety of details. Sample features include management of lifecycle costs, service requests, inspections, recurring maintenance, preventive maintenance, periodic repairs and one-time actions. Direct communication can be sent to contractors through our portal. Electronic checklists can be generated for mobile devices. Learn more about eSSETS

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
#1 Most Recommended, Easy to Use Maintenance Management CRM Powerful Dispatch, Contracts, Invoicing, Inventory, Time-sheet. FREE TRIAL Learn more about Field Force Tracker
Field Force Tracker is #1 most recommended mobile enabled Maintenance management software. It will streamline Scheduling, Dispatch, Customer Management, Vendor and Employee Management, Work Orders, Equipment Maintenance, Inventory Tracking, Contracts, Estimates, Invoices, Payments and Accounting entirely online. Field employees can use our feature rich yet simple to use Mobile Apps to update job locations, generate invoices or submit time sheets saving time and money for you! Learn more about Field Force Tracker

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
TrueContext is a field-focused mobile forms app and workflow solution that helps service teams maintain company assets. Learn more about TrueContext
Organized assets, managed work, connected business systems, and data-driven decisions help you plan, track and optimize maintenance activities. Quickly assess team workload with real-time job updates and provide the right data at the right time for a seamless technician experience. Track essential metrics and analyze trends for future resourcing. Learn more about TrueContext

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Modern, easy to use, cloud-based facilities management software with mobile apps. Save time, money and improve visibility of compliance Learn more about Trackplan
Modern, easy to use, cloud-based facilities management platform with mobile apps. Our aim is to save you time, money, reduce your risk and improve your overall service. Manage all day-to-day reactive/ planned maintenance, documentation, contractors, engineers, inspections, budgets, costs, projects, inventory, assets, risk assessments and more with ease. + A whole load of automations, dashboards & reports in one centralised platform. Learn more about Trackplan

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Scheduled maintenance, asset management, breakdown and repair jobs, compliance checklists, and a powerful mobile app for iOS/Android. Learn more about Fieldmagic
Fieldmagic is the #1 field service & asset management software that combines site-based asset management, scheduled maintenance, breakdown and repair jobs, reporting and compliance checklists with powerful apps for iOS and Android to provide a complete solution for your business. Our compliance checklist capability is unmatched in the market, simplifying the process of compliance with relevant standards, and driving best practice maintenance across your business while saving time and money. Learn more about Fieldmagic

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
An open-source suite of integrated apps to manage CRM, PoS, Website, eCommerce, Sales, Accounting, Warehouse, HR, Marketing, and more. Learn more about Odoo
Odoo is a fully integrated, customizable, open-source software packed with expertly designed, user-friendly business applications. Odoo's intuitive database is able to meet a majority of business needs, such as CRM, Sales, Project, Manufacturing, Inventory, and Accounting, just to name a few. Odoo is an all-in-one software solution designed to meet the needs of any company, regardless of size (or budget). Learn more about Odoo

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Manage mobile workforces with Synchroteam field service management (FSM) software. Create your free trial in <1 minute. Live support. Learn more about Synchroteam
Manage mobile workforces efficiently, simplify business processes and optimize costs with Synchroteam field service management (FSM) software for Maintenance Management. Synchroteam features tracking, scheduling, dispatch, calendar, job management, reporting, CRM, invoicing and maps. Cloud-based SaaS with iOS and Android mobile apps. Integrates with Quickbooks. Create a free trial in <1 minute and get organized with our affordable, powerful and customizable field service solution. Live support Learn more about Synchroteam

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Hubtiger is a cloud-based workshop solution that helps you streamline processes, boost efficiency, and enhance customer service. Learn more about Hubtiger Service and Repair Software
Hubtiger is a cloud-based software solution that is trusted by workshops worldwide. The product offers a range of tools to streamline and digitise workshop operations, including online booking options, automated service confirmations & reminders, digital job cards, and seamless integration with point-of-sale (POS) systems. With Hubtiger, managing a workshop has never been easier. The software improves efficiency, customer service, and internal processes with its easy-to-use platform. Learn more about Hubtiger Service and Repair Software

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations
Planon's Asset and Maintenance Management solution supports you in keeping your buildings and assets in the best condition. Learn more about Planon
Planon’s Asset & Maintenance Management solution supports in keeping your buildings and assets in the best condition. It collects asset information and maintenance data in one central database, eliminating local admin and increasing control of costs, planning and execution of maintenance work. By supporting multiple maintenance processes including reactive, planned preventive and just-in-time maintenance, you can constantly improve the cost efficiency and effectiveness of maintenance efforts. Learn more about Planon

Features

  • Calendar Management
  • Scheduling
  • Technician Management
  • Vendor Management
  • Service History
  • Inspection Management
  • Billing & Invoicing
  • Document Management
  • Inventory Management
  • Third-Party Integrations

Maintenance Management Software Buyers Guide

Maintenance management software is a tool to track the condition of the tools, assets, fleets, equipment, and machines installed at premises. The status of these items gives relevant insights to the maintenance teams.

The software includes tools to schedule maintenance, set priorities, assign tickets to engineers, and generate maintenance reports. It helps businesses streamline their overall maintenance process, track machine health, and reduce breakdowns, which in turn, improves operating efficiency and saves time and money.

The benefits of maintenance management software

It's no secret that poor maintenance can lead to sudden machine breakdown, which can halt the entire production cycle. Breakdowns are costly for businesses and risky for workers operating the machines because you can't accurately predict the fault and extent of damage on those.

This is where maintenance management software can help you. It offers the following benefits:

  • Extends the life of machinery: The core job of this software is to define the maintenance requirements of individual assets and set recurring maintenance schedules. Timely service and proper maintenance extend the life and quality of the machines, which then run for a longer duration without (or minimal) breakdown.
  • Maintains a safe and compliant workplace: The software helps businesses establish health and safety checks, which can be communicated across the work floor to reduce the number of incidents. It also captures maintenance and incident records as per the compliance requirements to audit and create reports about the maintenance team and the whole business unit.
  • Establishes a preventive maintenance approach: Maintenance management software can create triggers for maintenance. It uses real-time monitoring sensors to track system health and set a preventive course post breakdown to bring the system back online as quickly as possible.

Typical features of maintenance management software

  • Asset tracking: Keeps track of all the assets, including tools, equipment, and machine parts. It monitors the usage, allocation, movement, and returns throughout the asset's life cycle.
  • Preventive maintenance: Helps you perform regular maintenance of machines and equipment to prevent downtime and expensive repair costs.
  • Work order management: Creates work orders for maintenance requests, assigns them to maintenance teams, and tracks the status until completion.
  • Scheduling: Lets you plan and schedule maintenance operations as well as communicate the schedule to the concerned stakeholders.
  • Inventory management: Helps you supervise the flow of assets, replacement parts, and equipment across the work floor, and keep a tab on the stock quantity.
  • Mobile access: Allows you to send, receive, and access maintenance schedules on mobile phones. The software also lets you update the job progress, submit proof of work, and communicate with the maintenance team.

Considerations when purchasing maintenance management software

  • Type of facility: Maintenance software can be used in various industries, even schools and hospitals. Industry-specific maintenance software provides you pre-built templates and customised interfaces, which helps users quickly adapt to the software. Generic maintenance software may not offer all the features you need.
  • Deployment options: Maintenance management software could be deployed on-premise or in the cloud. The cloud option is cheaper but your data is hosted on the vendor's or a third-party server. However, if you aren't comfortable storing your records with a third-party, you may be better off with an on-premise solution.
  • Hidden charges: Most maintenance software plans are offered as subscriptions, but not every vendor may be forthright about additional costs for training, support, or upgrades. We recommend asking your shortlisted vendors about all such charges or fees, so that you can accurately calculate the software's total cost of ownership. Avoid any surprises as these will affect your budget and potentially, increase your losses.
  • Mobile accessibility will increase efficiency: Mobile accessibility isn't new to the maintenance market. The trend offers benefits such as streamlined communication and faster request processing. Many vendors, such as eXpress, UpKeep, and Fiix, are offering dedicated mobile apps or mobile accessibility in their core maintenance software. It increases the efficiency of technicians and helps them progress to the next request instead of having to run back and forth to the office.
  • AI to power applications: The new maintenance management solutions aren't just about creating maintenance orders, assigning, and closing them. To improve the software's performance, vendors are adding artificial intelligence (AI) to collect and analyse maintenance records, reasons for breakdowns, and preventive measures taken. The system analyses all this data to offer recommendations on prioritising maintenance schedules as well as finding the exact cause for repetitive breakdowns.