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Simple Little Library System
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Soutron Global
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KLAS
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Aleph
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Library Automation Software Buyers Guide
Table of Contents
What is library automation software?
Library automation software helps schools, colleges, public, and private libraries in the UK with activities including book handling, title acquisition, catalogue building, indexing, and circulation. This software automates core library operations that are repetitive and allows librarians to search for titles in a central book record, assign unique serial numbers to titles, categorise books, and keep track of title location within the library system. Library automation software also monitors overdue books, calculates fees for late returns, and maintains records of revenue generated by subscriptions, fines, penalties, and memberships.
What are the benefits of library automation software?
Some benefits of library automation software are:
- Modernising library activities: Present-day libraries in the UK often manage huge collections of titles and resources. Manual management methods are unrealistic in this digital age, and library automation software replaces past methods (e.g. card catalogues, physical due date cards) of catalogue management. By managing an unlimited amount of book records and streamlining data entry and tracking, UK libraries and their staff members have effectively modernised through the use of such systems.
- Error-free data entry/title tracking: Library automation software uses RFID scanners to log books in and out while capturing patron details, saving librarians from manually entering this information and preventing errors during data entry.
- Mobile access: Popular library automation software systems offer mobile apps for both patrons and staff members. UK patrons can easily search the library catalogue, submit hold requests, and access available digital resources at any time from their smartphones.
What are the typical features of library automation software?
The main features of library automation software include:
- Barcoding/RFID: Use RFID and barcode technologies to manage check-outs (borrowing) and returns, tagging, shelf management, and anti-theft detection.
- Catalogue management: Maintain a catalogue of library resources (e.g. books, journals, and newsletters). Search: Allow users to search the library catalogue and find information such as book availability and location.
- Self check-outs and check-ins: Allow users to check out and return library items using library computers and/or dedicated kiosks.
- Serial and circulation management: Generate unique ID numbers (or tags) for all library content and patrons and track the status and location of library resources.
What are important factors to consider when purchasing library automation software?
Things to consider when purchasing library automation software are:
- Ease-of-use paired with great support offerings: It can be difficult for any non-technical user to learn a new software's interface, features, and functionalities. Before making a purchase, UK libraries should ensure that the system they choose has a short learning curve backed by quality support that is ready to help their team whenever they're stuck or unable to resolve issues on their own.
- Trials/Demos: Before purchasing a library automation system, you should test the software to ensure it adequately meets your needs. After you test a few different library automation tools, you can make a better, more informed decision about which system is right for your library.
What are the trends in library automation software?
Relevant library automation software trends are:
- Artificial intelligence (AI) will improve patron experience: AI is making waves in various markets, and while it has not yet made a significant impact on the library sphere, some library automation system software is being improved by AI applications. Artificial intelligence within library automation software can improve patron experiences by tracking data around their book and author preferences, average reading time, and more, and make recommendations for future content. This data will help libraries identify popular books, authors, categories, and publications to cater their catalogues to their users and maximise their limited funds.
- Shift from on-premise to cloud-based library automation system software: Many libraries have begun shifting from traditional, on-premise software development that historically required heavy IT investments to a more flexible, cost-effective, cloud-based model. Expect this trend to continue in the coming years as even more libraries seek to cut costs and free staff up to focus on users.