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Collaboration Software

Collaboration software enables the sharing of information by providing an online or intranet-based environment for virtual teamwork. These applications allow for greater efficiency in managing document libraries and versions, projects in progress, report editing, threaded discussions, calendar sharing, knowledge base search, workflow and task management. Collaboration solutions often feature integration for a variety of real-time communications tools including: video or voice conferencing, email and instant messaging. Collaboration software is related to Project Management software and Web Conferencing software.

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monday.com, a powerful collaborative work management platform, improves communication and boosts productivity for teams of all sizes. Learn more about monday.com
monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas, @mention teammates, assign owners, give real-time progress updates, see who's doing what and when. Join more than 100,000 teams collaborating on monday.com! Learn more about monday.com

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  • Calendar Management
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  • Video Conferencing
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Leading enterprise online proofingplatform for managing feedback on any creative asset on any device. Learn more about Ziflow
Ziflow is the leading online proofing platform. It empowers agencies and brands to deliver exceptional creative work by streamlining feedback on any creative asset from concept to completion. Customers include Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. Ziflow was founded in 2016 and serves thousands of customers across the world. Ziflow has team members in the US, UK, Poland and South Africa. Learn more about Ziflow

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Asana for Collaboration. Collaborate on everything from routine tasks to your team’s biggest goals, all in Asana. Learn more about Asana
Asana is a collaboration tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

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With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth. Learn more about Jira
Jira is the #1 software development tool used by agile teams. Teams of 2 to 20,000 rely on Jira to manage every stage of their workflow, from planning to shipping and releasing. With native roadmaps, teams can ladder up their work to track the big picture. Jira's no-code automation engine allows teams to save time and increase power by automating any task or process with a few clicks. And with a free edition, teams up to ten users can leverage all the power of Jira at no cost, forever. Learn more about Jira

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Lucidspark is a virtual whiteboard where teams can bring their best ideas to light. Brought to you by the makers of Lucidchart. Learn more about Lucidspark
Lucidspark is a virtual whiteboard where teams can bring their best ideas to light. Brainstorm and collaborate as a team in real time, no matter where you are. Lucidspark helps people organize notes and scribbles and turn them into presentation-ready concepts. When it's time for next steps, teams can develop workflows and process documents to turn ideas into reality. Features include: integrations, sticky notes, freehand drawing, chat, templates, timer, voting, breakout boards, and more. Learn more about Lucidspark

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Confluence helps your team stay on the same page by making it easier to collaborate across your whole organization. Learn more about Confluence
Confluence is the collaboration tool of your dreams. Confluence enables you to work with your teams in real time, tag stakeholders when and where their attention is needed, share information across teams, and much more. Confluence helps your team stay on the same page by keeping all information in one place. Learn more about Confluence

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  • Access Controls/Permissions
  • Calendar Management
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Zenzap is an instant messaging platform that enables teams to build communication and collaboration through instant messaging. Learn more about Zenzap
Zenzap is an instant messaging platform for working teams. It combines the simplicity, ease of use and familiarity of your personal DM, with everything you need to support your workflow. Zenzap helps you stay organized, focused on what is important for you, and help you stay efficient by integrating seamlessly your calendar, to-dos, video conferencing, and many more tools needed for your work. All in a secure, encrypted environment, where you can bring anyone in. Learn more about Zenzap

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FreeConferenceCall.com offers HD audio conferencing and online meetings for up to 1,000 participants all for free. Learn more about FreeConferenceCall.com
FreeConferenceCall.com offers HD audio conferencing and online meetings with screen sharing and video conferencing for up to 1,000 participants. Hosting more than 40 million conferences annually, FreeConferenceCall.com has grown to become the largest and most recognized conferencing provider on the planet. Every account includes unlimited conference calls, screen sharing, video conferencing, recording, security features, calendar integrations, mobile applications and much more all for free. Learn more about FreeConferenceCall.com

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Join more than 5,000 board-led organizations across the world who trust OnBoard to deliver more effective governance. Learn more about OnBoard
NOW AVAILABLE:Microsoft 365 Integration. See why OnBoard is Capterra’s most reviewed board management solution and the category leader on G2. OnBoard is the simple, secure, and effective way to prepare and run your board meetings. Experience a platform that unifies and secures communication, simplifies workflows, and bolsters board director engagement for a more collaborative and productive board. Join more than 5,000 board-led organizations who trust OnBoard to deliver more effective govern Learn more about OnBoard

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Messagenius is the on-prem messaging app securing employee communications. Self-hosted, customizable, integrated & white label. Learn more about Messagenius
Messagenius is the secure Slack-alternative: self-hosted (on-prem), customizable & integrated. The benefits for Companies adopting Messagenius (in white label) for internal comms are: - SECURITY, COMPLIANCE & DATA OWNERSHIP - On-premises/private-cloud installation. - PRODUCTIVITY - Purpose-built features and workflows - in white label branding. - INTEGRATION - Into and with any software in use. Available in Android, iOS, Windows and web version. Learn more about Messagenius

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The issue tracker designed for agile teams. An agile project management tool that can be customized to your business processes. Learn more about YouTrack
Developed by JetBrains. YouTrack is a tool to manage your projects, configure agile boards, use reports and Gantt charts, dashboards and time tracking. Track tasks and issues, support customers requests, plan sprints and releases, create workflows, and never force your process to fit the limits of a tool again! YouTrack speaks your language, supports markdown and emoji-reactions. YouTrack is flexible enough to follow your exact process! Cloud or Standalone. Free for 10 users. Learn more about YouTrack

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Wrike is an enterprise collaboration software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more. Learn more about Wrike
Wrike is an award-winning team collaboration software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, and performance reports all in one place that can be shared company-wide. Integrate Wrike with 400+ applications to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, status updates, and more. Work smarter, not harder with Wrike. Learn more about Wrike

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Zoho Projects is the ultimate collaboration tool for teams, enabling seamless communication, task management, and progress tracking. Learn more about Zoho Projects
Zoho Projects is a powerful project management tool that is designed with collaboration in mind. With real time chat, discussion forums, audio/video conferencing and document management, team members can easily communicate with each other and work together seamlessly. The intuitive interface and extensive features helps teams streamline their workflows, improve communication, and deliver projects on time and within budget, making it an ideal solution for businesses of all sizes. Learn more about Zoho Projects

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  • Access Controls/Permissions
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Kantata is the only end-to-end collaboration solution that helps services orgs of 50 to 5000+ manage the entire project lifecycle. Learn more about Kantata
The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees put collaboration in context with the future of work. Unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle. Learn more about Kantata

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  • Access Controls/Permissions
  • Calendar Management
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Switch on collaboration for legal professionals with Thomson Reuters® HighQ. Learn more about HighQ
HighQ’s modern, adaptable, and continuously-learning legal workflow platform delivers an open and scalable foundation, embedded machine intelligence and analytics, and smart integration points with firm-critical applications. Dramatically improve how you plan, organise, track, and complete work more efficiently with personalised client portals and real-time access and insights on legal project work, ready-to-use task lists and templates, and automated workflow-enabled legal process maps. Learn more about HighQ

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  • Access Controls/Permissions
  • Calendar Management
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Collaborate on projects, track time, manage expenses and invoice your customers. Available in the cloud, from any device! Learn more about Avaza
Avaza is an all-in-one solution for project management, resource scheduling, tracking time, managing expenses, quotes & invoices. Teams of all sizes, from freelancers to large businesses, will love it, for its simple & intuitive design with powerful features. You can work on projects, track time, manage expenses and invoice your customers all in one place. Available in the cloud, from any device. Learn more about Avaza

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  • Access Controls/Permissions
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Digitally collaborate with your teams anywhere in the world in real-time. Plan & assign tasks & review your work progress seamlessly. Learn more about VisiLean
Collaborate with your teams in real-time with Visilean's award-winning cloud-based construction management software. Take accurate commitments for the production week and track your execution progress live! Managing projects of any scale have never been easier. Learn more about VisiLean

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Upwave is a visual collaboration platform that helps modern businesses thrive. Organize, plan, track, collaborate and get things done. Learn more about Upwave
Upwave is a visual collaboration platform that helps teams manage their projects, initiatives, and daily tasks. With Upwave's flexible boards, you can customize them to fit your specific needs. Easily toggle between board, table, timeline or calendar view to get the complete picture. The intuitive and user-friendly interface makes it easy for your entire team to get started - no extra training needed. Learn more about Upwave

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  • Access Controls/Permissions
  • Calendar Management
  • Collaboration Tools
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  • Alerts/Notifications
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  • Secure Data Storage
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  • @mentions
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An integrated Application Lifecycle Management (ALM) system that helps teams manage project's requirements, releases, tests & issues. Learn more about SpiraTeam
SpiraTeam is an Application Lifecycle Management (ALM) platform with an integrated web-based document management system with folder organization, documentation taxonomies and meta-tagging, as well as built-in version control. SpiraTeam¿s powerful email integration capabilities notify users about changes in the system, and allows users to raise incidents directly from their email. SpiraTeam comes with a built-in instant messaging capability. Learn more about SpiraTeam

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  • Access Controls/Permissions
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Aha! is the world's #1 product development software — trusted by more than 1 million product builders from companies of all sizes. Learn more about Aha!
Streamline your product development process. The Aha! suite of tools provides everything you need to imagine, plan, build, and deliver lovable software — in one centralized place. Each Aha! product provides best-in-class functionality. When multiple products are combined, they form a seamlessly integrated environment, empowering teams to work together effectively to deliver the greatest product value. Built-in collaboration functionality — like virtual whiteboards, documentation capabilities, comments, and to-dos — make it easy to share information and drive alignment. Learn more about Aha!

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Cloud-based PLM/PDM for seamless part & document management. Boost efficiency & get your product faster to market. Learn more about Dokuly
Dokuly is a cloud-based PLM/PDM tool that streamlines product lifecycle management. Manage parts, assemblies, and documents effortlessly. Benefit from real-time collaboration and top-tier security. Dokuly accelerates time-to-market and minimizes errors, making it perfect for manufacturers, product managers, and engineers. For more info, visit www.dokuly.com. Learn more about Dokuly

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Conversations & collaboration in one place
Work more efficiently with internal and external stakeholders in topic-based channels designed to drive transparency and alignment. Support asynch communication with nuance through clips which are 5 minute audio or video messages, and get your team together quickly in a spontaneous connection and collaboration instance with Huddles. Additionally, teams and individuals can use Slack Canvas, a persistent surface across all conversations where notes, links, images and videos can be curated and accessed. Learn more about Slack

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A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

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Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace.
Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace. Dropbox Business is trusted and used by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business

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Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace business solutions seamlessly integrate everything that you and your team need to get anything done, all-in-one place, including professional @yourcompany email. Whether it’s a video call with a client, chat room with your supplier or shared drive with partners, stay connected with everyone who is important to your business. Learn more about Google Workspace

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Collaboration Software Buyers Guide

Collaboration software is a tool for agile teams located in different geographies or working remotely. It's used in advertising, banking, government, healthcare, marketing, and IT. Its primary features include document sharing, version control, role-based access and permission control, progress tracking, multi-channel communication tools, and a document repository.

The software helps employees collaborate with ease, communicate quickly, and share resources. Working in a collaborative environment, multiple users can simultaneously manage and share tasks, projects, and updates in real time.

The benefits of collaboration software

Collaboration software offers many benefits to an organisation that results in a streamlined workflow and effective completion of tasks and goals. It helps businesses do the following:

  • Improve productivity: Executing projects on time requires live communication and collaboration. The software allows employees to share ideas, resources, and task updates with anyone, anywhere in real time. Unlike emails, this software doesn't bury the critical information in a clutter of unrelated messages. Users can create channels for every workflow as well as alerts to track their assignments and project progress.
  • Manage projects efficiently: The single, combined dashboard lets multiple users organise projects and tasks, assign those to different collaborators, track workflows, and be informed of the progress. Users can inform their colleagues about the assigned tasks, track their workflows, and communicate with peers in real time.
  • Efficiently collaborate with remote workers: The software allows businesses to expand their workflows and include remote workers or peers from different geographies. This way, companies can hire local talent instead of paying to relocate employees. Remote workers will have access to the necessary project files, which ensures continued productivity at a low cost.

Typical features of collaboration software

  • Communication tools: Use the tools and resources to facilitate communication with stakeholders on various tasks and projects.
  • File sharing: Share files with other users and distribute the right to access, edit, or modify the files.
  • Document management: Create, store, track, and manage all the documents in an organised manner.
  • Task management: Create tasks and assign those to individuals. Keep a track of the workflow and monitor the overall progress until the task is completed.
  • Content management: Facilitate real-time collaboration between multiple stakeholders to create and edit documents in real time. Collect, share, retrieve, and manage content in various formats stored in multiple databases.
  • Brainstorming: Facilitate digital group discussions to produce and store new ideas.

Considerations when purchasing collaboration software

With hundreds of collaboration tools in the market, it can be difficult to choose just one. As part of the deliberation process, we recommend keeping the following considerations in mind:

  • Know your work style: First, understand your workflows and how your teams work on projects to set expectations from the software. Next, thoroughly review the features and functionalities and match these to your expectations. For instance, startups prefer document sharing and simultaneous multiple-user access, while medium-sized businesses want a message-centric collaboration solution.
  • Deployment options: Deciding between cloud or on-premise deployment depends on many factors such as initial investment budget, implementation and onboarding time, data control and security, and in-house IT capabilities. In general, cloud-based solutions have low upfront costs and can be implemented in a few days. But if you want to restrict access to your data and store it on your own servers, opt for on-premise solutions.
  • Free trials for better evaluation: Most vendor offers free trials for a limited period, which gives you a feel of the software, its interface, and features. Once you shortlist a few products that fit your price range, choose a few employees to evaluate these solutions. Collect feedback from everyone, and then make the final purchase.
  • UCC solutions to be in the mainstream: As collaboration software offers some features of communication software, the services have been integrated into a new offering called Unified Communication and Collaboration solution. Vendors who offer standalone collaboration software will offer, or are offering, APIs (application programming interface) to integrate their software with business applications such as customer service, communication, and project management.
  • Collaboration with AI bots: Chatbots and artificial intelligence (AI) allow faster internal communication and better customer interactions. Gartner predicted that in 2020, the average person will have more conversations with bots than their own spouses. AI-enabled chatbots are handling front-end operations such as answering customer queries. The bots can manage data more efficiently, streamline mundane daily tasks, and improve team communication. Next time you plan a PTO, just tell the bot so that it automatically notifies your manager and your team.