---
description: Side-by-side comparison of When I Work vs RotaCloud. Learn more about each of the product's price, features, and see the most comprehensive reviews for UK business users.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress
title: When I Work vs RotaCloud Comparison - Capterra UK 2026
---

Breadcrumb: [Home](/) > [Absence Management Software](/directory/33376/absence-management/software) > [When I Work \<span\>vs\</span\> RotaCloud](https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud)

# Compare When I Work vs RotaCloud

Canonical: https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud

> Detailed comparison between When I Work and RotaCloud. Check ratings, reviews, pricing, and features to make the best decision for your business.

-----

## At a Glance

| Metric | When I Work | RotaCloud |
| **Overall rating** | 4.5/5 | 4.9/5 |
| **Total Reviews** | 1270 | 277 |
| **Starting Price** | US$2.50 | £5.00 |
| **Free Trial** | Yes | Yes |
| **Free Version** | No | No |
| **Deployment** | Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) | Cloud, SaaS, Web-based, Windows (On-Premise), Android (Mobile), iPhone (Mobile), iPad (Mobile) |
| **Support** | Email/Help Desk, FAQs/Forum, Knowledge Base, Chat | Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat |
| **Training** | In Person, Live Online, Webinars, Documentation, Videos | In Person, Live Online, Webinars, Documentation, Videos |

## Best for

### When I Work

From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees \&amp; improve communication.

### RotaCloud

Trusted by 5,000+ restaurants, care homes, security firms, retailers \&amp; other growing businesses that need a software that's quick to set up and easy to use for both managers \&amp; shift-based staff.

## Key features

### When I Work

- API
- Attendance Tracking
- Clock In/Out
- Dashboard
- Employee Portal
- Employee Scheduling
- Employee Time Tracking
- HR Management
- Labor Cost Reporting
- Messaging
- Mobile Alerts
- Real-Time Data
- Real-Time Reporting
- Reminders
- Reporting/Analytics
- Schedule Distribution
- Shift Scheduling
- Shift Swapping
- Time & Attendance
- Timesheet Management

### RotaCloud

- API
- Attendance Tracking
- Clock In/Out
- Dashboard
- Employee Portal
- Employee Scheduling
- Employee Time Tracking
- HR Management
- Labor Cost Reporting
- Messaging
- Mobile Alerts
- Real-Time Data
- Real-Time Reporting
- Reminders
- Reporting/Analytics
- Schedule Distribution
- Shift Scheduling
- Shift Swapping
- Time & Attendance
- Timesheet Management

## Links

- [View When I Work Profile](https://www.capterra.co.uk/software/121248/when-i-work)
- [View RotaCloud Profile](https://www.capterra.co.uk/software/137099/rotacloud)
- [View Original Comparison](https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud)

-----

## Structured Data

<script type="application/ld+json">
  {"@context":"https://schema.org","@graph":[{"name":"When I Work vs RotaCloud Comparison - Capterra UK 2026","description":"Side-by-side comparison of When I Work vs RotaCloud. Learn more about each of the product's price, features, and see the most comprehensive reviews for UK business users.","url":"https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud","about":[{"@id":"https://www.capterra.co.uk/software/121248/when-i-work#software"},{"@id":"https://www.capterra.co.uk/software/137099/rotacloud#software"}],"breadcrumb":{"@id":"https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud#breadcrumblist"},"@id":"https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud#webpage","@type":["WebPage","CollectionPage"],"isPartOf":{"@id":"https://www.capterra.co.uk/#website"},"inLanguage":"en-GB","publisher":{"@id":"https://www.capterra.co.uk/#organization"}},{"name":"When I Work","description":"When I Work enables businesses to schedule, track time and attendance, and communicate with hourly employees. Put the schedule and time clock in every employee's pocket with iOS and Android apps. Managers can keep track of time off, employee availability, and manage shift swaps with just a few clicks. The system can be integrated with existing payroll providers to streamline the process and avoid human error.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductScreenshot/125402cd-4ec5-4934-bbed-3657ecd88b62.png","url":"https://www.capterra.co.uk/software/121248/when-i-work","@id":"https://www.capterra.co.uk/software/121248/when-i-work#software","@type":"SoftwareApplication","publisher":{"@id":"https://www.capterra.co.uk/#organization"},"applicationCategory":"BusinessApplication","aggregateRating":{"@type":"AggregateRating","ratingValue":4.5,"bestRating":5,"ratingCount":1270},"offers":{"price":"2.5","@type":"Offer","priceCurrency":"USD"},"operatingSystem":"Cloud, Android, Platform ios, Platform ipad"},{"name":"RotaCloud","description":"RotaCloud is the workforce management software that makes work simple for growing businesses. From building rotas and managing time off requests to tracking attendance and running payroll, this cloud-based system ensures that staff and employers are always on the same page. No more shift mix-ups. No more pay errors. No more miscommunication.\n\nBy using RotaCloud's drag-and-drop interface, managers and admins can easily create, edit, and share rotas with a real-time view of labour costs, staff availability, and holidays. Employers and employees alike can access RotaCloud via desktop or mobile, allowing everyone constant visibility and control of shifts and requests on the go.\n\nAutomatic timesheets record accurate attendance data and patterns and make payroll a breeze. Holiday accrual is automatically calculated and leave requests are submitted, reviewed, and managed all from one place. Labour cost control allows managers to stay on budget and avoid under or overstaffing.\n\nShifts, sorted.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductScreenshot/4bd1cc65-0f02-406d-9d1d-d6a9f428cba6.png","url":"https://www.capterra.co.uk/software/137099/rotacloud","@id":"https://www.capterra.co.uk/software/137099/rotacloud#software","@type":"SoftwareApplication","publisher":{"@id":"https://www.capterra.co.uk/#organization"},"applicationCategory":"BusinessApplication","aggregateRating":{"@type":"AggregateRating","ratingValue":4.9,"bestRating":5,"ratingCount":277},"offers":{"price":"5","@type":"Offer","priceCurrency":"GBP"},"operatingSystem":"Cloud, Windows on premise, Android, Platform ios, Platform ipad"},{"@id":"https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud#breadcrumblist","@type":"BreadcrumbList","itemListElement":[{"name":"Home","position":1,"item":"/","@type":"ListItem"},{"name":"Absence Management Software","position":2,"item":"/directory/33376/absence-management/software","@type":"ListItem"},{"name":"When I Work vs RotaCloud","position":3,"item":"https://www.capterra.co.uk/compare/121248/137099/when-i-work/vs/rotacloud","@type":"ListItem"}]}]}
</script>