Top 5 Project Management Software for Small Businesses in the UK

Published on 06/09/2019 by Sonia Navarrete

Looking to start a project can always feel like being at the base of a mountain: You know it’s  going to be a long way until you reach the top and it’s going to be challenging along the way. Project management can feel a bit intimidating at first, but the right software can make the process easier. When choosing the software, it’s important to look for one that will have the features that you need such as time tracking, file sharing, task list, and team collaboration.

Best project management software for small businesses

Best project management software for small businesses

Below we have selected the top five project management software for small businesses in Capterra’s project management directory (in alphabetical order) chosen by:

  • The highest number of reviews by users on
  • High search volume in the UK


asana Best project management software for small businesses

Rate: 4.5/5

Ease of use: 4.5/5

Customer service: 4.5/5

Number of reviews: 7.6K

Asana is a tool ideal for creating task lists and team collaboration. Users note features such as reminders for key dates, commenting, and editing features.  They also mention that it’s easy to use after installation.

It offers a free basic plan that allows users to manage tasks and personal boards for up to 15 users. The free version also includes a list, board and calendar view, which allows you to assign tasks and due dates.

The Premium and Business versions offer a free trial of 30 days and offer more advanced features such as reporting, milestones, timeline and access to the Asana Academy. The Premium version starts at around £8.40/month for a 12 month subscription, and includes new features such as Workload, which allows  you to see the team members’ workloads of the members and modify them if need be. There is a significant difference in features between the Basic and the Premium, with features geared towards managing tasks, workflow, and team tracking. 

If you are looking for a more sophisticated version, the Business plan (around £17) includes advanced features for workflow as well as proofing and forms. Finally, the Enterprise version includes custom branding and features such as data export and deletion.

Our take: The Basic plan is ideal for small teams including features such as creating lists and adding reminders, however, if you have a larger team and are looking for features such as reporting and timeline, the Premium version may be a better option.

Evernote Business

Evernote Business Best project management software for small businesses

Rate: 4.5/5

Ease of use: 4.5/5

Customer service: 4/5

Number of reviews: 6.1K

Evernote has been traditionally known as a note taking app. Reviewers praise Evernote for Business as the best tool for taking and organising notes, highlighting the lists that are available from any device (desktop or mobile-based).  

Aside from the Basic plan, it also offers Premium and Business plans for £6.40 and £12.80 a month. The basic plan  is free and it allows users to capture notes, files, photos in one place. The last two plans offer a bit more advanced approach to note taking, such as AI-suggested content (e.g., recommending notes that you or colleagues have written) and also integrates with Google Drive, Outlook, and Slack. The Business plan incorporates an option to create collaboration spaces for teams to see projects and a team tracking option for administrators. 

Our take: If you are looking for a tool that helps you organise all your notes in one place, accessible from anywhere, then Evernote for Business is a good option. 


slack Best project management software for small businesses

Rate: 4.5/5

Ease of use: 4.5/5

Customer service: 4.5/5

Number of reviews: 15.5K

Slack allows teams to easily share documents and collaborate in one space. Users highlight the ease of use and integration with other apps as well as the fact that you can access it anywhere with an internet connection.

Slack has a free version that allows you to create an unlimited number of channels. It also offers voice and video calls. The Standard and Plus versions start at £5.70 per month and £10.70 (on a 12 month subscription). The main difference between these two plans and the free one are the number of participants that can be added to a call (up to 15 as opposed to 1 on the free version). There’s also a screen sharing option, bigger file storage, and more storage for old messages. 

Our take: If you are looking for an entry level workspace where your team can communicate, the free plan may be the best for you. However, if you are looking for a hub for your team that allows team collaboration, the Standard plan may be for you, as it offers added features such as file sharing, search options, video conferencing, and increased storage.


trello Best project management software for small businesses

Rate: 4.5/5

Ease of use: 4.5/5

Customer service: 4.5/5

Number of reviews: 13.5K

Trello offers a place where the team can access to-do lists and tasks. If you are not familiar with Trello, it works like a Kanban board: you create a personal board where you can add in lists (for example a to-do list and a completed list) and add cards to those lists. Once the action on a card has been done, you can move that card from one list to another, providing a nice visual way of task management.

Trello offers three plans, Free, Business Class and Enterprise. With the free plan, users have access to unlimited personal boards, cards and lists, and a maximum of 10 team boards. The  Business Class and Enterprise plans start at £8.32 and £17.34 for a 12 month subscription. In Addition, the Enterprise plan also decreases the price as the number of users increase, for example going from £17.34 for 20 users, to £4.90 for 5,000 users.

Both plans include increased storage, the option to include custom backgrounds, unlimited number of team boards, and email notification for task due dates. The Enterprise plan also includes administration and management features.

Our take: Trello allows teams to organise and share projects on a common platform where they can communicate with each other and see what the other team members are working on. This can be particularly helpful during a project, when more tasks are added and it is vital to keep track of these in one place.



Rate: 4/5

Ease of use: 4/5

Customer service: 4.5/5

Number of reviews: 1.5K

Wrike offers plans based on users, starting with the Free plan for 5 users, Professional for a max of 15 users (£8.17/month) and Business for a max of 200 users (£20.67/month) that includes reporting and customisation. The Enterprise and the Marketers plans (pricing upon request) offers advance security and control and tailored solutions for marketing teams.

Reviewers praised the advanced features for project management, noting how the tool is more suited to a medium to large team where tasks can be assigned to individuals and monitored against a timeline. 

Our take: If you are looking for a tool that can help you manage a project, Wrike may be an option for you. Wrike offers project managers a tool that can help with managing resources and provide real-time visibility of their team’s tasks. 

If you are interested in learning more about project management software options in the UK, visit our full list on